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Climate Change Strategic and Institutional Specialist
Procurement Process :RFP - Request for proposal
Office :UNDP Pacific - FIJI
Deadline :31-Aug-19
Posted on :19-Aug-19
Development Area :CONSULTANTSCONSULTANTS
Reference Number :58502
Link to Atlas Project :
00112837 - Resilience and sustainable development (RSD)
Documents :
TOR_Climate Change Strategic Specialist
Conditions of Contract
Template for Confirmation of Interest and Submission of Financial Proposal
Overview :

Terms of Reference

Ref: PN/FJI/054/19

 

Consultancy Title: Climate Change Strategic and Institutional Specialist

Joint UN System Approach to Support the Pacific Island Countries’ Nationally Determined Contributions

Project Name: Pacific Resilience and Sustainable Development Support

 

Duty Station: Homebased with 2 missions to Suva, Fiji (10 and 4 working days) and 1 mission to Apia, Samoa (5 working days)

 

Duration of the Contract

  • Total number of working days: 35
  • Commencement (tentative): 9 September 2019
  • Completion (tentative): 9 November 2019

 

Consultancy Proposal (CV & Financial proposal Template, Methodology and workplan ) should be uploaded on UNDP Jobshop website(https://jobs.undp.org/cj_view_jobs.cfm?cur_rgn_id_c=RAS) no later than, 31st August 2019 (Fiji Time) clearly stating the title of consultancy applied for. Any proposals received after this date/time will not be accepted. Any request for clarification must be sent in writing, or by standard electronic communication to procurement.fj@undp.org. UNDP will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants. Incomplete, late and joint proposals will not be considered and only offers for which there is further interest will be contacted. Failure to submit your application as stated as per the application submission guide (Procurement Notice) on the above link will be considered incomplete and therefore application will not be considered.

NOTE:

Proposals must be sent through UNDP job shop web page. Candidates need to upload their CV and financial proposal -using UNDP template ,Methodology and workplan- This should be scanned as 1 PDF document  

Only shortlisted candidates will be contacted

If the selected/successful Candidate is over 65 years of age and required to travel outside his home country; He/She will be required provide a full medical report at their expense prior to issuance to contract. Contract will only be issued when Proposed candidate is deemed medically fit to undertake the assignment.

 

 

 

 

Objectives

The objectives of the assignment are to:

  1. Based on available information, summarize the status of the NDC process (planning and implementation) across the Pacific Island Countries (PICs).,
  2. Assess UN system support towards the process in the PICs, including identify any bottlenecks.
  3. Provide recommendations to enhance UN system support to the NDC process across the PICs.

 

 

Background

According to Article 4 of the Paris Agreement, each Party to the United Nations Framework Convention on Climate Change (UNFCCC) is required to prepare, communicate and maintain successive nationally determined contributions (NDCs) to support the achievement of the long-term goal of keeping global temperature rise well-below 2°C and pursuing efforts to limit the global temperature increase to 1.5°C above pre-industrial level. All PICs have submitted NDCs and the Republic of Marshall Island (RMI) submitted its second in November 2018. Most Pacific Parties indicate either a 5 or 10-year implementation period (all except Tonga and Samoa with 2020 as the starting point) and a few has included a longer-term vision for low-emission (carbon-neutral) development. The NDCs address some of the major sources of national greenhouse gas (GHG) emissions and most of them include a GHG emission reduction target, however their focus is on the energy sector and the targets are predominantly on renewable-energy based power generation, but some include energy efficiency and transport. Some aim for 100% renewable energy-based penetration, including Fiji, PNG, Samoa, Tuvalu, and Vanuatu. The energy sector targets in the NDCs are the same renewable and energy efficient targets that PICs have already included in their energy sector policy and/or action plan documents. Priority actions for Adaptation and Loss and Damage are less explicit in many Pacific NDCs.  Accordingly, key plans and strategies that identify priority adaptation actions were referenced in several Pacific NDCs.  

 

Recent outcomes of the 24th Conference of the Parties to UNFCCC (COP24) in Katowice demonstrated however, that current NDCs submitted under the Paris Agreement are insufficient to keep global temperature rise well-below 2°C in this century. Globally there is an urgent need to accelerate the implementation of NDCs and to identify ways for increased ambition. COP24 sets out procedures and mechanisms to operationalize the Paris Agreement. It provides guidance on how the NDCs are to be presented, the contents and approach of the mitigation goals and activities and the modalities for operation and use of the public NDC registry. Furthermore, it defines procedures and guidelines for the Enhanced Transparency Framework, including the information to be provided in the first and subsequent Biennial Transparency Reports on tracking the progress of the implementation and achievement of NDCs.

 

Globally, UN organizations have a critical role in supporting countries to meet the goals and requirements of the Paris Agreement. Supporting the preparation and delivery of ambitious NDCs however require a focused and coordinated effort across the whole UN system. In February 2019 the UN Deputy Secretary-General (DSG) called on all Resident Coordinators to drive this UN effort at country-level and fulfil the commitment of a joint UN system effort to galvanize ambitious climate action. Under this Joint Approach, UNDP among others has been tasked with leading the implementation of NDCs at the country level and helping to facilitate coordination among UN Agencies and other partners.

 

To assess the status of NDC planning and implementation and to get a better understanding of key gaps and needs of countries in accelerating the achievement of their NDCs and raising ambition, UNDP is currently conducting a global survey with participation of Government counterparts and UNDP Country Offices. Building on this and other relevant information, a consultant is needed to assess the status of the NDC process (planning and implementation) across the Pacific Island Countries (PICs), to assess UN system support towards the process in the PICs, including identifying any bottlenecks, and, provide recommendations to enhance UN system support to the NDC process across the PICs.  

 

Scope of Work 

Activities for the consultancy will include, but not necessarily be limited to the following in relation to specific deliverables:

 

Inception Note 

  • Summarize the successful Contractor’s understanding of the consultancy and associated tasks, outline the final proposed approach and methodology(ies), provide the final work plan for the consultancy, identify any issues crucial to the viability of the consultancy, and, provide comments on this TOR (subsequently, if required and approved by UNDP Pacific – Fiji Office the activities can be elaborated, modified, etc.).

 

DEBRIEFING NOTE

  • Write-up a note for (1) mission to Fiji (first mission) and Samoa, summarizing key findings and recommendations vis-à-vis successful completion of this consultancy.

 

Assessment Report

  • Review relevant documents, including UNDP’s global survey to assess the status of implementation of NDCs (2019) conducted in Pacific Island Countries; Submitted NDCs from the Pacific Island Region; The Paris Agreement, Overview of Katowice Climate Package and relevant decisions; UN Multi-Country Office Review – Final Report 2019; Independent Evaluation UN Development Assistance Framework (2013 – 2017) for the UN Country Team in the Pacific; UNDP Guidance Note on Joint Programmes; Implementation of General Assembly resolution 71/243 on the quadrennial comprehensive policy review of operational activities for development of the United Nations system, 2019; United Nations Pacific Strategy (UNPS) 2018 – 2022; UNDP Sub-regional Programme Document for the Pacific Island Countries and Territories 2018-2022; UNDP Country Programme Document for Papua New Guinea 2018-2022 and the forthcoming FAO Regional Analysis of the NDCs of the Pacific.
  • As appropriate consult: 1) the Global Support Unit, UNDP NDC Support Programme, the Resilience and Sustainable Development Team (RSD), UNDP Pacific Office in Fiji, the UNDP Multi-Country Office in Samoa, and the UNDP Country Office in Papua New Guinea; 2) other UN agencies, including those represented in UNPS Outcome Group 1; and, 3) other development partners and regional platforms, and in particular the Pacific NDC Hub.
  • Prepare and conduct a survey among UN agencies working in the Pacific Islands region to establish a baseline status of relevant existing and planned programmes and activities undertaken by UN organizations to support: i) PICs in fulfilling the requirements of Paris Agreement (including as detailed in subsequent COPs); ii) the planning and preparation of PICs for NDC implementation and the implementation of NDCs in Tonga and Samoa (as they have 2015 as the starting point for their NDC implementation);  iii) the planning and implementation of relevant sectoral targets included in NDCs (mainly energy); iv) the planning and implementation of a monitoring and reporting system for tracking the progress of NDCs at the national level and under the UNPS and UNDP SRPD and the achievement of sectoral targets.
  • Outline and assess existing UN institutional arrangements, capacities and coordination mechanisms in the Pacific vis-à-vis providing effective and efficient UN system support the PICs’ NDCs.
  • Analyze and synthetize the results from documents review and the survey and the outcomes of stakeholder consultations, including identify: i) any synergies, overlaps and/or gaps between existing and planned UN programmes and initiatives vis-à-vis providing effective and efficient UN system support the PICs’ NDCs; ii) any key institutional, governance, financial, etc. bottlenecks vis-à-vis providing effective and efficient UN system support the PICs’ NDCs; and iii) pros and cons of existing cooperation mechanisms among UN agencies vis-à-vis providing effective and efficient UN system support the PICs’ NDCs.
  • Based on findings, provide specific recommendations for strengthened UN support/approach that will address any key bottlenecks identified and accelerate the implementation of PICs’ NDCs, including changes to institutional arrangements, forms of cooperation (coordination, joint or complementary activities, etc). In this context, based on capacities and comparative advantages, propose a suggested role for UNDP including in the context of UNDP’s integrator role.
  • Based on feedback from a planned meeting with UNPS Outcome Group 1 members (refer below) on the draft Assessment Report, prepare a final version of the report.  

 

Workshop Report

  • In context of a planned one (1) day meeting with UNPS Outcome Group 1 members (date to be confirmed); 1) prepare draft invitation letter, including workshop agenda; 2) present the key findings and recommendations from the draft Assessment Report; 3) facilitate discussions on the key recommendations from the draft Assessment Report vis-à-vis more effective and efficient UN system support the PICs’ NDCs and, 4) facilitate agreement on the way forward, including next steps.

 

 

Input Provided

UNDP

  • Desk space, access to phone (local calls) and internet.
  • Relevant background information, including documents.
  • Organizing meetings.   
  • Reviewing draft deliverables.

 

Supervision/Reporting

The consultant will be contracted by UNDP and report to the Team Leader, Resilience and Sustainable Development (RSD), UNDP Pacific – Fiji Office (or his/her designate).

 

Requirement for Qualifications & Experience

  • Degree in Environmental Science, Climate Change, International Development, Sociology, Political Science, Economics or another field relevant to the tasks required. 
  • A minimum of 10-years of relevant and practical working experience with climate change interventions (adaptation and/or mitigation).
  • A minimum of 10-years of relevant and practical working experience with UN organizations and/or other regional development organizations.
  • A minimum of 10-years of relevant and practical working experience in Pacific Island Countries. 
  • Excellent working knowledge of English.

 

 

Payment Schedule

 

 

Deliverable

 

 

Percentage of Total Price (Weight for payment)

 

Due Date

Final version of the Inception Note

15

To be determined (TBD) based on proposed work plan.  

Final version of the Debriefing Note on the mission to Fiji and Samoa

20

TBD

Final version of Workshop Report

25

TBD

Final version of the Assessment Report

40

TBD

Total

100%

 

 

 

 

 

Evaluation

The proposals will be evaluated using the cumulative analysis method with a split 70% technical and 30% financial scoring. The proposal with the highest cumulative scoring will be awarded the contract. Applications will be evaluated technically, and points are attributed based on how well the proposal meets the requirements of the Terms of Reference using the guidelines detailed in the table below.

 

When using this weighted scoring method, the award of the contract may be made to the individual consultant whose offer has been evaluated and determined as:

  1. Responsive/compliant/acceptable, and,
  2. Having received the highest score out of the pre-determined set of weighted technical and financial criteria specific to the solicitation.

Only candidates obtaining a minimum of 49 points in the Technical Evaluation would be considered for the Financial Evaluation. Interviews may be conducted as part of technical assessment for shortlisted proposals.

 

 

Points

Percentage

 

Qualifications

 

 

10%

Degree in Environmental Science, Climate Change, International Development, Sociology, Political Science, Economics or another field relevant to the tasks required

10

 

Experience

 

 

40%

A minimum of 10-years of relevant and practical working experience with climate change interventions (adaptation and/or mitigation).

 

15

A minimum of 10-years of relevant and practical working experience with UN organizations and/or other regional development organizations

15

A minimum of 10-years of relevant and practical working experience in Pacific Island Countries

10

 

Quality of Proposal

 

 

20%

Quality and soundness of the proposed approach/methodology

10

Realistic work plan, including time schedule

10

 

Technical Criteria

 

 

 

70%

**If necessary interviews shall also be conducted as part of the technical evaluation to ascertain best value for money. 

 

 

Financial Criteria – Lowest Price

 

 

30%

 

Total

 

 

100%

 

 

Proposal Requirements

Technical Proposal

  • A statement of how the applicant meets the qualifications and experience requirements.
  • A Detailed CV with contact details of minimum 3 referees  
  • Proposed methodology/approach including preliminary work plan (covering deliverables, key activities and due dates). 

 

Financial Proposal

  • A completed Offeror’s Letter to UNDP Confirming Interest and Availability for the Individual Contractor (IC) Assignment including Annex A: Breakdown of Cost by Components.

 

Consultant must send a financial proposal based on a Lump Sum Amount. The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee, travel costs, living allowance (if any work is to be done outside the Individual Consultants (IC´s) duty station) and any other applicable cost to be incurred by the IC in completing the assignment. The contract price will be fixed output-based price regardless of extension of the herein specified duration. Payments will be done upon completion of the deliverables/outputs. In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the IC, prior to travel and will be reimbursed

 

Template for confirmation of interest and Submission of Financial Proposal is available under the procurement section of UNDP Pacific Office in Fiji website (www.pacific.undp.org)

 

Women candidates are encouraged to apply

 

Interested Candidates must accept UNDP General Terms and Conditions for Individual Consultants