Procurement Notices

I. Goal: “reduce GHG emissions from the power sector, the objective is to promote and facilitate the commercialization of the renewable energy (RE) markets through the removal of barriers to increase investments in RE based power generation project.”

II. Outcome indicators: “Direct emissions reductions will be 205,181 tonnes of CO2eq hand. 20,000 sitio-based households will have access to RE sources.

III. Components and Expected outcomes

DREAMS have 4 components:

IV. Stakeholders for the project.

The project is being implemented by the Department of Energy (DOE). DOE assumes over-all responsibility for the achievement of project results. The Project is co-financed with funding from the GEF. UNDP acts as the GEF Executing Agency. All components of the Project is being implemented by the Renewable Energy Management Bureau (REMB).

A Project Support Group (PSG) composed of technical staff/specialist from the other Bureaus and divisions of DOE has been formed to provide technical advice in the implementation of the activities including monitoring and evaluation. A Project Steering Committee has been established to serve as a policy and decision-making body for the project implementation. The members of the PSC are DOE, DILG, DENR, NEDA, TRANSCO, NGCP, NPC, PEMC, UNDP, and representative from the local governments of Iloilo and Palawan.

A Project Management Unit (PMU) is based at the DOE Compound. The PMU is headed by a National Project Director (NPD) who is also the Director of the REMB. A Project Manager and support staff oversees the day to day operations of the DREAMS Project Management Office. The PMO is located at the office of the DOE in Taguig, Metro Manila. 

Institutional Arrangement

The work of the IC will be supervised by the DREAMS Project Manager. The PMU will facilitate linkage to the potential key informants within and outside of DOE. The Contractor will also coordinate with the Hydropower Ocean Energy Management Division of the REMB. However, the gathering and consolidation of data for the study, within or outside of DOE, shall be the responsibility of the IC.

Any changes in the Inception Plan requires prior approval of the National Project Director.

Duration of the Work

The expected duration of work is 100 days spread over 6 months.  The indicative duration is from 04 November 2019 - 03 May 2020.

Duty Station

The IC will be based in Manila. IC may be provided a small working space during visits or prolonged consultation subject to availability of space only, if and only when the IC is called for a meeting and/or a consultation.

Scope of Price Proposal and Schedule of Payments

The Consultant is being requested to submit an all-inclusive cost for the professional fee, communications, insurance, travel expenses (air ticket and other related travel costs), etc. that could possibly be incurred by the Contractor are already factored into the final amounts submitted in the proposal. However, the cost of meetings and workshops to be organized by the DREAMS PMU will be covered separately by the PMU.

Sites to be visited are the provinces of Iloilo, Palawan and Davao/Bukidnon and Albay. The actual number of days for each visit will depend on your proposed assessment methodology. Your methodology will be submitted together with the Financial Proposal and updated CV.

• First Tranche - 10% Upon submission and approval of work plan and outline of Revised Micro Hydro Manual (MHM) and Outline of the MH Case Study;
• Second Tranche - 20% Upon submission and approval of First Draft GBMH Manual and Case Studies;
• Third Tranche - 30% Upon submission and approval of Second Draft of GBMH Manual and Case Studies
• Fourth Tranche - 40% Upon submission and approval of Approved Final GBMH Manual and Case Studies, three (3) hard copies of the final report and soft copy in PDF and Word format shall be submitted. 

Duties and Responsibilities

The work relates to Component 4 and Output 4.4 of the DREAMS Project. This Component “involves the development of RE Training Modules for the training and certification of technical experts.”

DREAMS Component 4

(NOTE: In Bold and Italic is the reference output that describes the context of the work of the Contractor - output 4.4 a. Items b and c are not part of the deliverables for this TOR)

Component 4: RE Commercialization: This component will address barriers related to the lack of successful RE projects in the Philippines.  There are two outcomes resulting from the outputs of this component: a) increased confidence of local RE developers that leads to an enhanced uptake of RE projects at the local level; and b) increased number of RE projects using proven and emerging RE technologies thus boosting successful replication. 

• Output 4.4: Training and certification programs for local technical experts: The delivery of this output involves the development of RE training modules for the training and certification of technical experts.  To deliver this output, the following activities will be carried out:
  • Organization and update of existing training modules of the DOE for RE and design of the training and certification programs by Year 1. DOE will execute training and certification program of DOE personnel and other energy professionals under its management of Service Contracts;
    • Conduct training of trainers’ workshops during Years 1 and 2 (4 per year) towards certification of local technical experts;
    • Conduct RE project-based training during Years 2, 3 and 4 (6 per year) on solar and small hydro projects that will include in-class training and on-the-job training;

The training will lead to an increase in the availability of locally-based and qualified RE technical persons who can assist in the development of local RE projects specially among municipalities with hydropower resources.

The work will involve the following methodology and activities:

I. Preparation: Workshop with REMB particularly the Hydro Ocean Energy Management Division (HOEMD) to agree on:

• Detailed revisions to be made on the content, format and design of the existing “Guide on Micro-Hydro Development for Rural Electrification”
• Outline of the content/syllabus, methodology, and format of the Training Course (Basic and Advance) for a Micro-hydro Development Program. The target clients of the training will be agreed during the inception planning upon but must include municipal engineers, local experts that are managing existing micro-hydro projects, including local technicians and manufacturers.
• Criteria election of Micro-hydro projects that will be subjected to a Case Study.
• Case Study Outline with detailed methodology to document three (3) Micro-hydro projects. The Case Studies will serve as reference and training material on best practices in the development, implementation and management of Micro-hydro projects. The Case Studies will be added to the Guide Book on Micro-Hydro Develop (GBMH) for Rural Electrification.

II. Implementation:

• Gathering of data and interview with the HOEMD to implement the agreed upon revisions on the existing GBMH
• Field work to conduct the three (3) Case Studies. The Contractor may hire an assistant researcher for the field work but s/he is expected to conduct all field visits.
• Presentation to REMB of the revised GBMH, the Syllabus of the Micro Hydro Training Course and the Three (3) Case Studies prior to their finalization.

Competencies

Corporate competencies

• Demonstrates integrity by modeling the UN's values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability;
• Treats all people fairly without favoritism.

Functional and technical competencies

• Ability to work in a diverse and multi-cultural environment;
• Self-motivated and ability to work under pressure and to meet strict and competing deadlines;
• Displays analytical judgment and demonstrated ability to handle confidential and politically sensitive issues in a responsible and mature manner;
• Demonstrates openness to change and ability to manage complexities;

Required Skills and Experience

Offers will be evaluated based on combined scoring method :

• Technical qualifications = 40%
•  Proposed Methodology = 15%
• Sample Works = 15%
• Financial Proposal =    30%

 For the evaluation of the Technical Proposal, the selection of the successful consultant must be based in the following qualifications (with the appropriate obtainable points):

Applicants who will only receive 70 points  from the assessment of the CV and Brief description of why the individual considers him/herself as the most suitable for the assignment will be qualified for the assessment of the Financial Proposal.

Recommended Presentation of Offer

Applicants must upload in one (1) file the documents listed below at https://jobs.undp.org/cj_view_job.cfm?cur_job_id=87760

All applications should be deposited at the given link.

Editable forms listed below are attached on this advertisement:

1. Duly accomplished Offeror's Letter to UNDP Confirming Insterest and Availability for the IC that indicates the all-inclusive lumpsum contract price, supported by a breakdown of costs, as per template provided; If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP;
2. Financial Proposal (Annex 2 of Offeror's Letter to UNDP Confirming Insterest and Availability)
3. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
4. At least 2 most recent sample works or case studies;
5. Proposed Methodology, on how the Consultant will approach and complete the assignment.

In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.