Procurement Notices

A. Project:
Protect human health and the environment from unintentional releases of POPs originating from incineration and open burning of health care‐ and electronic waste (MEWM project).
Required Service:
Repackaging, shipment and safe disposal of about 41,250 (800 ton) Cathode Ray Tube Monitors(CRTs) and 23,100 (128 ton) of flat screens (LCDs) at Alexandria, Dekheila, Damietta, Port Said, Suez, Safaga and Aswan ports.

B. Project Description
The Protect human health and the environment from unintentional releases of POPs originating from incineration and open burning of health care‐ and electronic waste”. project is Implemented by the Egyptian Ministry of Environment in collaboration with United Nations Development Programme (UNDP) and funded by the Global Environment Facility (GEF). The project objective is to prevent and reduce health and environmental risks related to POPs and harmful chemicals through their release reduction achieved by provision of an integrated institutional and regulatory framework covering environmentally sound Health Care Waste and E‐waste management. The project will reduce
emissions of Unintentional POPs (UPOPs) as well as other hazardous releases (e.g. mercury, lead, etc.) resulting from the unsound management, disposal and recycling of a) Health‐Care Waste (HCW), in particular due to substandard incineration practice and open burning of HCW; and, b) Electronic Waste (EW), in particular due to the practice of unsound collection and recycling activities and open burning of electronic waste.
The project will achieve this by: i) determining the baseline for releases of UPOPs and other hazardous substances (e.g. mercury, lead) resulting from unsound HCW and E‐waste practices; ii) conducting facility assessments; iii) building capacity among key stakeholders; iv) implementing BEP at selected model hospitals, health‐care facilities (HCFs) and a central treatment facility (CTF); v) introducing BAT and BEP to formal and informal E‐waste processors; vi) preparing health care facilities for the use/maintenance of non‐mercury devices followed by introduction of mercury‐free devices; vii) evaluating facilities to ensure that they have successfully implemented BEP; viii) installing and evaluating BAT technology(ies) at one Central Treatment Facility based on a defined evaluation criteria; and, xi) enhancing national HCWM training opportunities to reach out to additional hospitals/HCFs.
The project aims to support the disposal of a large number (about 41,250 (800 ton) Cathode Ray Tube Monitors (CRTs) and 23,100 (128 ton) of flat screens (LCDs)) (of hazardous characteristics) stored at seven Egyptian ports namely: Alexandria, Dekheila, Damietta, Port Said, Suez, Safaga and Aswan ports. List detailing the stored goods average quantities, average weight, storage conditions, legal status, size and site locations are annexed to the TOR). The existence of these CRTs and LCDs is posing a high risk to the staff working in these ports; especially that the ownership of most of them is difficult to identify. Most of these CRTs and LCDs have been in the custody of the above mentioned Ports
Authorities for years. The “Protect Human health and the environment from unintentional releases of POPs originating from incineration and open burning of health care‐ and electronic waste” Project is seeking contractors to conduct the repackaging, export and proper disposal of these goods

C. Scope of Services, Expected Outputs and Target Completion
Scope of Services
1‐ Get Acquainted with all National and International legislation, standards and norms applicable to the works activities including but not limited to: Egyptian Environmental Law 4/1994 and Law 9/2009 and its executive regulation governing the handling and transport requirements of the Hazardous Waste Egyptian Labor Law No. 12/2003 ‐ application of the Executive Regulation articles governing the workplace quality and the safety of worker during handling hazardous waste. The terms and requirements of International Conventions and Agreements such as Basel Convention, which governs the Control of Transboundary Movements of Hazardous Wastes and their Disposal movement of hazardous waste.
The most recent editions of the International Maritime Dangerous Goods Code (IMDG) and ADR regulations (European Agreement concerning the International Carriage of Dangerous (Goods by Road).
2‐ Development of Environmental management plan (EMP)in Arabic language before the execution of the service.
3‐ Fully comply with all developed plans and requirements such as. Emergency Management Plan, (EMP), health & safety, mitigation measures,…etc. during the whole service execution period.
4‐ Provide all personnel, equipment, tools, repacking materials etc. required for the repackaging and transportation operation.
5‐ Site Preparation and management
6‐ Classify the waste for the appropriate repackaging and final disposal.
7‐ Repackage the waste to ensure safe transport to the final disposal destination and loading of waste into Shipping Cargo Units (SCUs) of 20 & 40 standard cubic feet size for shipment overseas
8‐ Maintain a logbook of the location and type of waste waiting to be transported to the final disposal
9‐ Complete all necessary documentation and procedures for export of hazardous wastes as per Basel Convention requirements including the detailed Prior Informed Consent (PIC) procedure and place all financial guarantees with the competent authority of destination and transit on behalf of the Government and their designated agencies involved. (The Egyptian Custom Authority will act as the Notifier on behalf of the government).
10‐ Load, transport and trans‐frontier of the repackaged waste to the final disposal destination(s)
11‐ Produce a short documentary film demonstrating the whole service starting from site preparation until final disposal.
12‐ Prepare final report and power point presentation containing a full documentary and photos of the Services in hard and electronic format.

Expected Outputs and Target Completion

•  Environmental Management Plan (EMP)
•  Packing list and custom clearance documents
•  Basel Convention required documents
•  Shipping documents and Reception certificate at disposal/ recycling plant
•  Destruction/ recycling certificate
•  Short documentary film in Arabic with English subtitles
•  English/Arabic Final report and presentation

E. Duration of the Work
The expected duration of the services is eight calendar months starts from the signing of the contract.
F. Location of Work
The waste is in the custody of seven ports. Detailed Description of each site is annexed.

G. Qualifications of the Key Personnel
General experience
The waste (CRTs and LCDs) located at the sites is regarded as being toxic to humans. The Bidder shall therefore include staff members in his team who have considerable experience with repackaging of hazardous materials including heavy metals and POPs chemical waste (potentially
existing).

Key Personnel

The following Profiles are regarded as necessary expertise for a professional works implementation:

H. Submission

The Financial Proposal and the Technical Proposal Envelopes MUST BE COMPLETELY SEPARATE and each of them must be submitted sealed individually and clearly marked on the outside as either “TECHNICAL PROPOSAL” or “FINANCIAL PROPOSAL”, as appropriate.  Each envelope MUST clearly indicate the name of the Proposer. The outer envelopes shall bear the address of the Project as specified in the Data Sheet (DS no.20) and shall include the Proposer’s name and address, as well as a warning that state “not to be opened before the time and date for proposal opening” as specified in the Data Sheet (DS no. 24).  The Proposer shall assume the responsibility for the misplacement or premature opening of Proposals due to improper sealing and labeling by the Proposer.

Proposers must submit their Proposals in the manner specified in the Data Sheet (DS nos. 22 and 23).  When the Proposals are expected to be in transit for more than 24 hours, the Proposer must ensure that sufficient lead time has been provided in order to comply with the Project’s deadline for submission.  The Project shall indicate for its record that the official date and time of receiving the Proposal is the actual date and time when the said Proposal has physically arrived at the Project premises indicated in the Data Sheet (DS no. 20). 

Proposers submitting Proposals by mail or by hand shall enclose the original and each copy of the Proposal, in separate sealed envelopes, duly marking each of the envelopes as “Original Proposal” and “Copy of Proposal” as appropriate.  The 2 envelopes shall then be sealed in an outer envelope.  The number of copies required shall be as specified in the Data Sheet (DS No. 19).  In the event of any discrepancy between the contents of the “Original Proposal” and the “Copy of Proposal”, the contents of the original shall govern.  The original version of the Proposal shall be signed or initialed by the Proposer or person(s) duly authorized to commit the Proposer on every page.  The authorization shall be communicated through a document evidencing such authorization issued by the highest official of the firm, or a Power of Attorney, accompanying the Proposal.   

Proposers must be aware that the mere act of submission of a Proposal, in and of itself, implies that the Proposer accepts the General Contract Terms and Conditions of the Project as attached hereto as Section 11.

Deadline for Submission of Proposals and Late Proposals

Proposals must be received by the Project at the address and no later than the date and time specified in the Data Sheet (DS nos. 20 and 21).

The Project shall not consider any Proposal that arrives after the deadline for submission of Proposals.  Any Proposal received by the Project after the deadline for submission of Proposals shall be declared late, rejected, and returned unopened to the Proposer. 

For inquiries, please contact:

[1] This contact person and address is officially designated by MEWM project.  If inquiries are sent to other person/s or address/es, even if they are UNDP staff, UNDP shall have no obligation to respond nor can UNDP confirm that the query was officially received.