| Overview : REQUEST FOR QUOTATION (RFQ) (Goods) United Nations Development Programme 1191 Nile Corniche, Souq Al ASR, Bulaq, Cairo Governorate, 8th floor | DATE: November 12, 2019 | REFERENCE: RFQ/UNDP/012/2019 |
Dear Sir / Madam: Referring to the seventy sixth meeting of the executive committee of the multilateral fund for the implementation of the Montreal protocol, which approved for Demonstration project of Low Cost Options for the Conversion to non-ODS Technologies in PU Foams at Very Small Users (VSUs). The objective of this project is support very small PU users in a cost-effective way by optimizing, validating and disseminating easy to use low cost PU metering equipment. While the earmarked technologies will be applicable to VSUs anywhere in the world, the country selected for implementation is Egypt. Egypt is a Party to the Vienna Convention and the Montreal Protocol and ratified the London, Copenhagen and Montreal amendments. The country is fully committed to the phaseout of HCFCs and willing to take the lead in assessing and implementing new HCFC phaseout technologies, particularly in the foam sector—as it did for CFCs in 1992 when it submitted and completed the first foam sector investment projects ever under the MLF. Egypt has local PU system houses that frequently combine importations and distributions for major international chemical and equipment manufacturers with local blending for SMEs. In addition, most international PU chemicals suppliers are represented with offices or their own system houses. Its existing HCFC phaseout program has a section dedicated to VSUs that is in need for the outcome of this demonstration project but will not require additional investment funding. Similar projects in Brazil, Mexico and Nigeria are also in need to address its VSU customers. We kindly request you to submit your quotation for Mobile foam dispenser for rigid PU foam, as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2. Quotations may be submitted on or before November 21, 2019and 2:00 pm Cairo local time via ☒e-mail, to the address below: United Nations Development Programme 1191 Cornich Elnil World Trade center, 8th floor Walaa Zoulfakar Procurementnotice.egypt@undp.org Quotations submitted by email must be limited to a maximum of 8MB, virus-free and no more than 1email transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files. Delivery Terms [INCOTERMS 2010] (Pls. link this to price schedule) | ☒DAT | Customs clearance, if needed, shall be done by: | ☒UNDP | Exact Address/es of Delivery Location/s (identify all, if multiple) | Cairo Airport | UNDP Preferred Freight Forwarder, if any | N/A | Distribution of shipping documents (if using freight forwarder) | N/A | Latest Expected Delivery Date and Time (if delivery time exceeds this, quote may be rejected by UNDP) | ☒ 30 days from the issuance of the Purchase Order (PO) Time: 30 days (TBC) Time Zone of Reference: Cairo Local Time | Delivery Schedule | ☒Required | Packing Requirements | | Mode of Transport | ☒ AIR | ☒LAND | Preferred Currency of Quotation | ☒United States Dollars | Value Added Tax on Price Quotation | ☒ Must be inclusive of VAT and other applicable indirect taxes | After-sales services required | ☒Warranty on Parts and Labor for minimum period of 1 year ☒Technical Support | Deadline for the Submission of Quotation | COB, Thursday, November 21, 2019 and 2:00 pm Cairo local time | All documentations, including catalogs, instructions and operating manuals, shall be in this language | ☒ English | Documents to be submitted | ☒ Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1; | Period of Validity of Quotes starting the Submission Date | ☒ 120 days In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. | Partial Quotes | ☒ Not permitted | Payment Terms | ☒ 50% upon complete delivery of goods & 50% after installation | Liquidated Damages | | Evaluation Criteria [check as many as applicable] | ☒ Technical responsiveness/Full compliance to requirements and lowest price Comprehensiveness of after-sales services ☒ Full acceptance of the PO/Contract General Terms and Conditions [this is a mandatory criteria and cannot be deleted regardless of the nature of services required] | UNDP will award to: | ☒ One or more Supplier, depending on the following factors: UNDP will select as many dispensers as are responsive and allowable in the budget based on performance/specifications for piloting purposes | Type of Contract to be Signed | ☒ Purchase Order | Special conditions of Contract | ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 30 days | Conditions for Release of Payment | ☒ Written Acceptance of Goods based on full compliance with RFQ requirements & Complete Installation | Annexes to this RFQ | ☒ Specifications of the Goods Required (Annex 1) ☒ Form for Submission of Quotation (Annex 2) ☒ General Terms and Conditions / Special Conditions (Annex 3). Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process. | Contact Person for Inquiries (Written inquiries only) | Walaa Zoulfakar procurementnotice.egypt@undp.org Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. |
Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements. The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected. Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on UNDP’s re-computation and correction of errors, its quotation will be rejected. After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than UNDP’s own estimated cost if sourced from its own freight forwarder and insurance provider. At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation.At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of UNDP herein attached as Annex 3. UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Please be advised that UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/content/undp/en/home/operations/procurement/protestandsanctions/ UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link : http://www.un.org/depts/ptd/pdf/conduct_english.pdf Thank you and we look forward to receiving your quotation. Sincerely yours, Walaa Zoulfakar Procurement Associate November 12, 2019 Annex 1 Technical Specifications SPECIFICATIONS FOR MOBILE FOAM DISPENSER FOR PU FOAM Mobile foam dispenser with variable output between 2 and 7 l/min to produce rigid and integral skin PU foam for small Applications | Vendor’s Confirmation | Output at mixing ratio 1:1 | 7 l/min (approximately) | | 120 g/sec (approximately) | | As a minimum, the unit must be equipped with: | Filters before the component pumps | | Safety valves or rupture disks for over-pressure | | Two (2) variable output metering pumps | | Capacity suitable of the entire machine rating | | Hydraulically or pneumatically operated static or impingent mixing head/pistol, self-flushing or with manual flushing system | | Size | Suitable for entire output range | | Support | Connected through a 5-10 m hose system | | Two (2) working tanks (polyol, isocyanate) to serve the dispensing unit | | Isocyanate tank protected against humidity protected against the infiltration of humid air | | Working volume of 25-50 l per tank | | Functions | Buttons for start/stop, pour and emergency stop | | Shot timer with digital readout | | Power | 220 V; 50 Hz; 2 phases | | Spare Parts | Consumable and wear parts, suitable for one year of normal operation of the equipment, from the date of commissioning. The spare parts shall accompany the equipment | | Installation, Commissioning | Instruction of a local representative to provide installation, connection to utilities, start-up, trial runs, operation and basic maintenance | | Manuals | One set of instruction manuals for operation, service and maintenance and spare parts catalog (in English). Instead or in addition, an electronic copy can be provided | | General Requirements | 1. The equipment offered shall be covered under a defects liability (parts and labor) for a minimum period of 12 months from the date of commissioning 2. The equipment offered should conform to approved international quality certification, such as ISO, CE, etc. 3. The prices to be quoted inclusive of sea-worthy packing, if applicable. 4. Freight (DDU recipient) to be quoted separately - The consumable and spare parts shall be shipped together with the equipment
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*Pls. attach delivery schedule, if relevant, and cluster by lot, if partial bids will be allowed. Specify delivery locations if goods multiple destinations. Annex 2 FORM FOR SUBMITTING SUPPLIER’S QUOTATION[10] (This Form must be submitted only using the Supplier’s Official Letterhead/Stationery We, the undersigned, hereby accept in full the UNDP General Terms and Conditions, and hereby offer to supply the items listed below in conformity with the specification and requirements of UNDP as per RFQ Reference No. REFERENCE: RFQ/UNDP/011/2019: TABLE 1 : Offer to Supply Goods Compliant with Technical Specifications and Requirements # | Q’ty | Product | Price (US$) | 1 | One | Mobile foam dispenser with variable output between 2 and 7 l/min to produce rigid PU foam | | 2 | One lot | Consumable and wear parts for item 1, estimated to be sufficient for the unit's first year of operation | | 3 | | Operator training | | Sub-total | | FOB (port of shipment) charges | | DAT to Cairo (Airport) Egypt | | Taxes | | Grand Total | |
TABLE 2: Offer to Comply with Other Conditions and Related Requirements Other Information pertaining to our Quotation are as follows: | Your Responses | Yes, we will comply | No, we cannot comply | If you cannot comply, pls. indicate counter proposal | Delivery Lead Time | | | | Estimated weight/volume/dimension of the Consignment: | | | | Country/ies Of Origin[12]: | | | | Warranty and After-Sales Requirements | | | | - Training on Operations and Maintenance
| | | | - Minimum one (1) year warranty on both parts and labor
| | | | - Service Unit to be Provided when the Purchased Unit is Under Repair
| | | | - Brand new replacement if Purchased Unit is beyond repair
| | | | - Others
| | | | Validity of Quotation | | | | All Provisions of the UNDP General Terms and Conditions | | | | Other requirements [pls. specify] | | | |
All other information that we have not provided automatically implies our full compliance with the requirements, terms and conditions of the RFQ. Annex 3 General Terms and Conditions 1. ACCEPTANCE OF THE PURCHASE ORDER This Purchase Order may only be accepted by the Supplier's signing and returning an acknowledgement copy of it or by timely delivery of the goods in accordance with the terms of this Purchase Order, as herein specified. Acceptance of this Purchase Order shall effect a contract between the Parties under which the rights and obligations of the Parties shall be governed solely by the terms and conditions of this Purchase Order, including these General Conditions. No additional or inconsistent provisions proposed by the Supplier shall bind UNDP unless agreed to in writing by a duly authorized official of UNDP. 2. PAYMENT - UNDP shall, on fulfillment of the Delivery Terms, unless otherwise provided in this Purchase Order, make payment within 30 days of receipt of the Supplier's invoice for the goods and copies of the shipping documents specified in this Purchase Order.
- Payment against the invoice referred to above will reflect any discount shown under the payment terms of this Purchase Order, provided payment is made within the period required by such payment terms.
- Unless authorized by UNDP, the Supplier shall submit one invoice in respect of this Purchase Order, and such invoice must indicate the Purchase Order's identification number.
- The prices shown in this Purchase Order may not be increased except by express written agreement of UNDP.
3. TAX EXEMPTION 3.1 Section 7 of the Convention on the Privileges and Immunities of the United Nations provides, inter alia, that the United Nations, including its subsidiary organs, is exempt from all direct taxes, except charges for utilities services, and is exempt from customs duties and charges of a similar nature in respect of articles imported or exported for its official use. In the event any governmental authority refuses to recognize UNDP's exemption from such taxes, duties or charges, the Supplier shall immediately consult with UNDP to determine a mutually acceptable procedure. 3.2 Accordingly, the Supplier authorizes UNDP to deduct from the Supplier's invoice any amount representing such taxes, duties or charges, unless the Supplier has consulted with UNDP before the payment thereof and UNDP has, in each instance, specifically authorized the Supplier to pay such taxes, duties or charges under protest. In that event, the Supplier shall provide UNDP with written evidence that payment of such taxes, duties or charges has been made and appropriately authorized. 4. RISK OF LOSS Risk of loss, damage to or destruction of the goods shall be governed in accordance with Incoterms 2010, unless otherwise agreed upon by the Parties on the front side of this Purchase Order. 5. EXPORT LICENCES Notwithstanding any INCOTERM 2010 used in this Purchase Order, the Supplier shall obtain any export licences required for the goods 6. FITNESS OF GOODS/PACKAGING The Supplier warrants that the goods, including packaging, conform to the specifications for the goods ordered under this Purchase Order and are fit for the purposes for which such goods are ordinarily used and for purposes expressly made known to the Supplier by UNDP, and are free from defects in workmanship and materials. The Supplier also warrants that the goods are contained or packaged adequately to protect the goods. 7. INSPECTION 7.1 UNDP shall have a reasonable time after delivery of the goods to inspect them and to reject and refuse acceptance of goods not conforming to this Purchase Order; payment for goods pursuant to this Purchase Order shall not be deemed an acceptance of the goods. 7.2 Inspection pri |
