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Re-Advertise: Energy Systems Technical Expert (National Consultant) to provide technical assistance in the area identification and Renewable Energy resource assessment in selected municipalities of Northern Iloilo
Procurement Process :IC - Individual contractor
Office :UNDP Country Office - PHILIPPINES
Deadline :03-Dec-19
Posted on :21-Nov-19
Development Area :CONSULTANTSCONSULTANTS
Reference Number :61441
Link to Atlas Project :
00059793 - Partnerships for Biodiversity Conservation
Overview :

A.        Project Title: Development for Renewable Energy Applications Mainstreaming and Market Sustainability (DREAMS)          

 

B.        Project Description 

I. Goal: “reduce GHG emissions from the power sector, The objective is to promote and facilitate the commercialization of the renewable energy (RE) markets through the removal of barriers to increase investments in RE based power generation project.”

II. Outcome indicators: “Direct emissions reductions will be 205,181 tonnes of CO2eq hand. 20,000 sitio-based households will have access to RE sources.

III. Components and Expected outcome vis a vis required services:

DREAMS has 4 components.

Components

Outcomes

a. RE Policy and Planning

enforcement of a supportive policy and regulatory environment = increase in RE investments

b. Institutional strengthening for RE mainstreaming

strengthened institutional capacity= increase in RE project approvals

c. Capitalized RE market development

increased number of operational RE projects = increase in confidence of RE developers on the viability of RE

d. RE commercialization

capitalized RE markets = increase in RE based power capacity

IV. Stakeholders for the project.

The project is being implemented by the Department of Energy (DOE). DOE assumes over-all responsibility for the achievement of project results. The Project is co-financed with funding from the GEF. UNDP acts as the GEF Executing Agency. All components of the Project is being implemented by the Renewable Energy Management Bureau (REMB).

A Project Support Group (PSG) composed of technical staff/specialist from the other Bureaus and divisions of DOE has been formed to provide technical advice in the implementation of the activities including monitoring and evaluation. A Project Steering Committee has been established to serve as a policy and decision-making body for the project implementation.

A Project Management Unit is based at the DOE Compound. The PMU is headed by a National Project Director (NPD) who is also the Director of the REMB.

A Project Manager and support staff oversees the day to day operations of the DREAMS Project Management Office. The PMO is located at the office of the DOE in Taguig, Metro Manila. 

The other stakeholders for this Project are the Provincial Government of Iloilo, the Municipality of Ajuy, Carles and Concepcion and the Iloilo Electric Cooperative III. These 3 institutions are the partners of the DREAMS Project in the implementation of the Local Renewable Energy Planning (LREP) process.

 

Description of Responsibilities :

C. Scope of Work of the Required Services

The IC is expected to identify potential sites to implement Renewable Energy (RE) projects in the municipalities of Ajuy, Carles and Concepcion. The focus will be on the use of RE for household electrification, water desalination, and livelihood support and production activities.

 

D.        Expected Outputs and Deliverables

The main deliverables are

  1. Shortlist (pipeline) of priority RE projects (maximum of 10) based on an agreed set of criteria. 
  2. Three (3) Renewable Energy Assessment Report (REAP), which consists of the Socio-economic Profile (SEP) of target beneficiaries and Assessment of RE Sources (ARES)
  3. Three (3) Pre-Feasibility Studies (Pre-FS) on the priority RE projects that will be developed into a full-blown Feasibility Study to local RE investments.

Deliverables/ Outputs

Estimated days to Complete

Target Due Dates

Review and Approvals Required

Approved SEP and ARES report outline, Pre-FS Methodology and format, and detailed activity work plan

5

5 days after signing

National Project Director

 

Upon the recommendation of ILECO III and concerned LGU

Draft Report on the Socio-Economic Profile (SEP) of municipalities of Ajuy, Carles and Concepcion

25

NLT 31 Jan 2020

Final Report on the SEP

25

NLT 15 Mar 2020

Draft Report on the ARES indicating the six (6) proposed priority areas or subject matter for the Pre - FS

Final Report of ARES

30

NLT 30 Apr 2020

Three (3) Draft Pre – FS

Three (3) Final Pre - Feasibility Studies

20

NLT 30 May 2020

Integrated Final Report

5

NLT 15 Jun 2020

The inputs will come via consultations and discussions with the management of Iloilo Electric Cooperative III, REMB of the DOE and LGUs of the identified municipalities secondary data consolidation from official sources and site assessment in the municipalities of Ajuy, Carles and Concepcion.

 

E.         Institutional Arrangement

The work of the IC will be supervised and coordinated by the DREAMS Project Manager. The PMO will provide working space to the IC during the meetings with concerned units of DOE.

The PMO will facilitate linkage to the potential key informants within and outside of DOE. However, the gathering and consolidation of data for the study, within or outside of DOE, shall be the responsibility of the IC.

The IC will primarily coordinate with divisions under the Renewable Energy Management Bureau (REMB) and officials from the Government of Iloilo, and municipalities of Ajuy, Carles and Concepcion.

The Local Expert Group and the ILECO III will assist the IC in the conduct of the study by providing information/data, introduction to sites/communities where the studies will be undertaken, accompanying the IC in the conduct of the Pre-FS and other support as may be agreed upon during the inception planning.

ILECO III and the concerned LGU shall endorse the outputs of the IC for approval of the NPD. Request for extension or delays in the submission of output shall likewise be endorsed by ILECO III or the concerned LGUs to the NPD prior to approval.

 

F.         Duration of the Work

The contract period is from 16 December 2019 to 15 June 2020.   A total of 110 man-days will be needed to deliver the output.

 

G.        Duty Station

The IC will be based in Iloilo City or in any other area near the ILECO III Main Office. Heavy fieldwork is expected. The IC will be required to report at least at the DOE-DREAMS office in Manila at most four (4) times during the duration of the Contract.

 

H.          Scope of Price Proposal and Schedule of Payments

This is a lump-sum approach. The lump-sum amount must be “all-inclusive” of expenses, e.g. supplies, reproduction, meals, lodging, and other travel fares.

The contract price is fixed regardless of changes in cost components.

Deliverables/ Outputs

Payment Tranche

Approved report outline, Pre-FS Methodology and format and work plan

10%

Draft Socio-Economic Profiles

20%

Approved SEP report and draft REAP with six (6) Recommended Areas/RE Sources/RE Projects to select three (3) priority areas / topis for the Pre-FS

20%

Final REAP and Presentation of 3 Draft Pre-FS

10%

Approved 3 Pre-FS

10%

Final Integrated Report (SEP, REAP and the completed 3 Pre-FS)

30%

 

Competencies :

Corporate competencies

  • Demonstrates integrity by modeling the UN's values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability;
  • Treats all people fairly without favoritism.

Functional and technical competencies

  • Ability to work in a diverse and multi-cultural environment;
  • Self-motivated and ability to work under pressure and to meet strict and competing deadlines;
  • Displays analytical judgment and demonstrated an ability to handle confidential and politically sensitive issues in a responsible and mature manner;
  • Demonstrates openness to change and ability to manage complexities;
  • Computer literate.

 

Qualifications :

Qualifications of the Successful Individual Contractor

Educational Qualifications

  • Minimum level: MA/MS in the field of engineering, economics, environmental science, development/technology management or other energy related course

Experience

  • At least 10 years demonstrated experience in:

    • Energy and/or Environmental Resource Assessment
    • Preparation of Feasibility Studies and/or Investment Packaging

Skills

  • Coordination/facilitation/networking/training with LGU
  • Survey administration, Rapid Rural Appraisal and/or Focused Group Discussions
  • Presentation of engineering designs, quantitative data, 

Language

  • Excellent writing proficiency in English and spoken local language as evidenced by publications and/or reports made Local language (Ilonggo / Bisaya).

 

Evaluation Method and Criteria

Offers will be evaluated based on combined scoring method – where the Technical Proposal will be evaluated based on qualifications in the CV. The Technical evaluation is weighted a max. of 70%.

The Financial Proposal that will be evaluated through submission of the Offeror's Letter to UNDP Confirming Insterest and Availability for the IC including Financial Proposal Template and combined with the price offer will be weighted a max of 30%;

For the evaluation of the Technical Proposal, the selection of the successful consultant must be based in the following qualifications (with the appropriate obtainable points):

Qualification

Points  Obtainable

(100 points)

Education

Minimum level: MA/MS in the field of engineering, economics, environmental science, development/technology management or other energy related course:

  • if course is ongoing - 10
  • if course is completed - 20  

if not met: 0

20

At least 10 years demonstrated experience in:

  1. Energy and/or Environmental Resource Assessment
  2. Preparation of Feasibility Studies and/or Investment Packaging

40

20

20

Skills  

  • Coordination/facilitation/networking/training with LGU
  • Survey administration, Rapid Rural Appraisal and/or Focused Group Discussions
  • Presentation of engineering designs, quantitative data,

30

10

10

10

Language: Excellent writing proficiency in English and spoken local language as evidenced by publications and/or reports made.

  • English - 5
  • Local language (Ilonggo / Bisaya) - 5

if none: 0

10

TOTAL

100

Applicants who will only receive a minimum score of 70 points and above from the assessment of the CV will be qualified for the assessment of the Financial Proposal.

 

Recommended Presentation of Offer

Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document at https://jobs.undp.org/cj_view_job.cfm?cur_job_id=88787

  1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
  2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
  3. Brief description of why the individual considers him/herself as the most suitable for the assignment.
  4. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.  If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. 
  5. Financial proposal template (use only applicable items)

    Budget Item

    Cost

    Details/Assumptions

    Professional Services

     

     

    Travel (local only)

     

     

    Meals and Lodging

     

     

    Supplies, Reproduction

     

     

    Communication

     

     

    Others

     

     

You may download the editable version of the Offeror's Letter to UNDP Confirming Insterest and Availability for the IC by clicking on this link: http://gofile.me/292aN/5eiV7qhBq

 

In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.