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REQUEST FOR QUOTATION (RFQ), 2019-PROC-UNDP-MMR-RFQ-168, Provision of Procurement of Office Furniture for UNDP office in Yangon
Procurement Process :RFQ - Request for quotation
Office :UNDP Yangon - MYANMAR
Deadline :09-Dec-19
Posted on :25-Nov-19
Development Area :OTHER
Reference Number :61572
Link to Atlas Project :
00042383 - Management Plan
Documents :
2019-RFQ-168-Provision of Procurement of Office Furniture
2019-RFQ-168-Provision of Procurement of Office Furniture-BOQ and Quote Form
General Terms and Conditions for Contract
OAI Investigations Flyer-English
SEA Flyer_English
Proposed Layout Plan-UNDP Office Corridor
Proposed Layout Plan-UNDP Office Ground Floor
Proposed Layout Plan-UNDP Office Rooms
Overview :

REQUEST FOR QUOTATION (RFQ)

 

 

NAME & ADDRESS OF FIRM:

 

DATE: 25 November 2019

 

REFERENCE: 2019-PROC-UNDP-MMR-RFQ-168

 

Dear Sir/Madam,

 

You are kindly requested to submit a quotation for the Provision of Procurement of Office Furniture for UNDP office in Yangon not later than 9 December 2019 5:00 PM (Myanmar Time).

 

Item

Description                                                                                                       

Q’ty

1

Provision of Procurement of Office Furniture for UNDP office for UNDP office in Yangon

 

Please see attached (BOQ, Proposed Layout Plan).

 

 

2

Background

 

UNDP started to implement the new country programme (2018 -2022) in Myanmar. The country programme has two main outcomes – governance and sustainable peace, and sustainable and inclusive growth. Both outcomes are closely aligned with national priorities and the MSDP, which in turn is inspired by the 2030 Agenda and the 17 Sustainable Development Goals (SDGs).

 

To fulfill its mandate, UNDP Myanmar should ensure a better working environment provided to all staff where optimum office space is utilized with adequate equipment/furniture for staff best performance. In view of these factors, it is required for the UNDP Myanmar office to complete the office renovation in Country Office with the proper layouts with standard office furniture for reception, walkways corridors and office rooms.

 

        In order to complete the above arrangement in time, the office is looking for a company to provide and install necessary office furniture in time to meet the requirements of the staff working environment in UNDP Yangon office

 

 

 

Objective.

Professional office furniture company to supply and install for UNDP Yangon Office Ground Floor Lobby Area and Corridor, Ground Floor 4 Office Rooms, Toilet and 1st & 2nd Floor Office Rooms & Corridors. The objective of this assignment is for the provision of supply and install of office furniture including supervision of works.

 

Scope of work, activities, tasks, deliverables and timelines.

In close coordination with UNDP Administrative Unit, CSTS in Yangon and under overall supervision of the Head of CSTS, the supply and install of office furniture will be required to be completed as below;

 

Ground Floor, Lobby Area & Corridors

Ground Floor - 4 Office Rooms

Ground Floor – Toilet

1st Floor - Office Rooms

1st Floor Corridors

2nd Floor - Office Rooms

2nd Floor Corridors

 

Supply and Installation of Office Furniture and supervision.

  1. Submit office furniture supplying and installation execution schedules.
  2. Complete the supplying and installation of office furniture as per agreed plan.
  3. Provide comprehensive supplying and installation of office furniture site supervision.
  4. Organize all necessary meetings with UNDP.
  5. Provide quality assurance and control.
  6. Issuing all necessary certificates.
  7. Bidder shall consider the work station available for the connection of the electrical switches for power, cable and telephone networks
  8. Other UN agencies, funds or programs should have the right to purchase the same or similar services from selected Contractor(s) at their sole discretion under this terms and conditions


Proposed duration.

  1. Supply and Installation of Furniture duration within 1 to 3 month
  2. Defect liability period 6 months

 

 

 

REPORTING OBLIGATIONS 

 

Output for Work Plan: 

 

 

Name of the report

Period/deadline for submission

1

Weekly reports on the process and progress of supply and installation of the furniture for UNDP Yangon in accordance to the TOR.

Every week, following commencement of Supply and Installation of Furniture for office

2

Supply and Installation of Furniture for Office

Estimated commencement of works: as soon as the contract is awarded

3

Final delivery of the Supply and Installation of Furniture

At maximum, 5 days after completion of Supply of Installation of Furniture

 

 

The contractor will deliver an electronic copy of technical BOQ and accompanying documents to UNDP in both Myanmar and English languages.

 

Qualifications, Specialized Experience and additional competencies.

  1. Proven track record in successful implementation of similar projects in the past 2 years.
  2. Professional expertise and excellent background in construction works and supervision.
  3. The constructor must have the necessary experience and expertise in the supply and installation of office furniture and equipment

 

Annexes:

Annex 1. Bill of Quantities

Annex 2. Proposed Layout Plan

Annex 3. Check-list for submission

Annex 4. Form for Submitting Supplier’s Quotation

Annex 5. General Terms and Conditions for Contract     

 

 

 

 

CONDITIONS

 

Payment Terms

  1. Ground Floor, Lobby Area & Corridors
  2. Ground Floor - 4 Office Rooms
  3. Ground Floor – Toilet
  4. 1st Floor - Office Rooms
  5. 1st Floor Corridors
  6. 2nd Floor - Office Rooms
  7. 2nd Floor Corridors
  • Upon completion of the Task supplying and installation of office furniture
  • Upon completion of the defect liability period, rectifying all defects and issuing of Final completion certificate.  5%

 

 

Preferred Currency of Bid

 Local Currency (Myanmar Kyats)

 

A visit of the premises for interested bidders will be held on:

Time:  10:00 to 11:00 or 15:00 to 16:00

Date:  29 November 2019 to 30 November 2019

Venue: UNDP Office, No. 6, Natmauk Road, Tamwe Township, Yangon, Myanmar

 

The UNDP focal point for the arrangement is:

Mr. Nay Win, Common Service Associate

E-mail:  nay.win@undp.org

 

 

 

A pre-Bid conference will be held on: 

N/A

 

 

 

Validity of Quotation

 

 120 DAYS        

 

Preliminary Examination -

Completeness of quotation.

  

 Partial bids permitted.         Partial bids not permitted

 

 

Deadline for submitting requests for clarifications/ questions

5 days before the submission date.

 

 

 

Contact Details for submitting clarifications/questions[1]

Focal Person in UNDP: Min Min Thein

E-mail address dedicated for this purpose: mmr.procurement@undp.org

 

Deadline of Bid Submission

Date and Time:  December 9, 2019 5:00 PM (Myanmar Time)

 

Manner of Submitting Bid

☒ Courier/Hand Delivery

☒ Electronic submission of Bid

 

 

Conditions and Procedures for electronic submission and opening, if allowed

☒ Official Address for e-submission:  bids.mm@undp.org

☒ Format : PDF files only, password protected

☒ Password must not be provided to UNDP until the date and time of Bid Opening as indicated September 10, 2019 5:00 PM (Yangon Time)

☒ Max. File Size per transmission: 8 MB

☒ Max. No. of transmission: 5

Mandatory subject of email: 2019-PROC-UNDP-MMR-RFQ-168, Provision of Procurement of Office Furniture for UNDP office in Yangon

☒ Virus Scanning Software to be Used prior to transmission.

☒ Time Zone to be Recognized: Myanmar

☐ Other conditions:  [pls. specify]

 

Required Documents that must be Submitted to Establish Qualification of Bidders (In “Certified True Copy” form only)

 

Company Profile, which should not exceed ten (10) pages, including printed brochures and product catalogues relevant to the goods/services being

Tax Registration/Payment Certificate issued by the Internal Revenue Authority evidencing that the Bidder is updated with its tax payment obligations, or Certificate of Tax exemption, if any such privilege is enjoyed by the Bidder

Certificate of Registration of the business, including Articles of Incorporation, or equivalent document if Bidder is not a corporation

☒  Latest Audited Financial Statement (Income Statement and Balance Sheet) including Auditor’s Report for the past [2 years]

☒   Statement of Satisfactory Performance from the Top 3 Clients in terms of Contract Value the past  [2 years]

☒  Bank References (Name of Bank, Account Name, Bank Account No., Bank Location, Contact Person and Contact Details)

Selected Bidder will be piggyback by other UN Agencies from UNDP Contract

General Terms and Conditions

Copy enclosed

Award of Contract

UNDP reserves the right to accept or reject any proposal received in response to this RFQ and to negotiate with any of the proposers or other firms in any manner deemed to be in the best interest of UNDP.

 

Quotation should be in a sealed envelope and sent to Team Leader, Programme Support Unit, UNDP Myanmar Office at No. 6 Natmauk Road, Tamwe Township, Yangon mentioning 2019-PROC-UNDP-MMR-RFQ-166 and your company name on the envelope.

 

NAME, FUNCTIONAL TITLE: Krishna Raj Adhikari, Head of Common Services and Transaction Services

 

 

Signature: _____________________________ DATE: ______________________

 

CONTACT ADDRESS:

United Nations Development Programme

No. 6, Natmauk Road, Tamwe Township

Fax: +95 1 544531 & 545634 or Email: bids.mm@undp.org