SECTION 1: REQUEST FOR QUOTATION (RFQ)


 

UNDP kindly requests your quotation for the provision of goods as detailed in line items section of this RFQ.

This Request for Quotation comprises the following documents:

Section 1: This RFQ document generated by the online system;

Section 2: RFQ Instructions and Data

Annex 1:   Schedule of Requirements

Annex 2: Quotation Submission Form

Annex 3: Technical and Financial Offer

When preparing your quotation, please be guided by the RFQ Instructions and Data. Please note that quotations must be submitted  directly in the system responding to the questions and uploading required documents. by the date and time indicated in the online portal. It is your responsibility to ensure that your quotation is submitted before the deadline. Quotations received after the submission deadline outside the online portal, for whatever reason, will not be considered for evaluation.

Quotations must be submitted directly in NextGenERP supplier portal following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal.

Follow the instructions in the user guide to search for the tender using Negotiation ID in this document.

 

In case you have never registered before, follow this link to register a profile:

https://estm.fa.em2.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000127715297&_adf.ctrl-state=azywmctp_1&_afrLoop=6329722925931702&_afrWindowMode=0&_afrWindowId=null&_afrFS=16&_afrMT=screen&_afrMFW=1042&_afrMFH=575&_afrMFDW=1280&_afrMFDH=720&_afrMFC=8&_afrMFCI=0&_afrMFM=0&_afrMFR=144&_afrMFG=0&_afrMFS=0&_afrMFO=0

Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

 

Thank you and we look forward to receiving your quotations.






Tender Overview

IT Equipment's  for the Self-Employment Program for repatriated persons part of ALMP project



Table of Contents


1 Overview

1.1 General Information

1.2 Tender Timeline

1.3 Response Rules

1.4 Terms

2 Requirements

2.1 Section 1. Section 2 RFQ General Instructions and Data sheet

2.2 Section 2. Documents to be submitted

2.3 Section 3. Annex 1: Schedule of Requirements

2.4 Section 4. Annex 2 - Quotation submission form

2.5 Section 5. Bidder Declaration

2.6 Section 6. Annex 3 - Financial offer

3 Lines

3.1 Line Information


1 Overview

1.1 General Information


Title

IT Equipment's  for the Self-Employment Program for repatriated persons

Contact Point

Procurement Office

Outcome


E-Mail

procurement.ks@undp.org

Reference Number

RFQ/KOS/2022/001

Beneficiary Country

Kosovo

Introduction

Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. if you have an account, log in in this link: http://supplier.nextgenerp.partneragencies.org/ using your username and password. User the forgotten password/username feature if you do not remember them. If you do not have an account already, you can register one following this link: https://estm.fa.em2.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000127715271.


Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.


UNDP OFFICE KOSOVO


PROCUREMENT UNIT. Email: procurement.ks@undp.org



1.2 Tender Timeline


Preview Date

Open Date

31/05/22 12:16 PM

Close Date

21/06/22 15:30 PM



Time Zone

Coordinated Universal Time


1.3 Response Rules


This negotiation is governed by all the rules displayed below.


Rule

An Image

Negotiation is restricted to invited suppliers

An Image

Suppliers are allowed to respond to selected lines

An Image

Suppliers are allowed to provide multiple responses

An Image

Suppliers are allowed to revise their submitted response


1.4 Terms


Negotiation Currency

EUR




2 Requirements


*Response is required

Dear Supplier,


Please  review carefully the requirements and questions in this section. Provide answers as required and upload supporting documents when requested so. 




2.1

Section 1. Section 2 RFQ General Instructions and Data sheet
















1.

Introduction

Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing by UNDP. This RFQ is conducted in accordance with the UNDP Programme and Operations Policies and Procedures (POPP) on Contracts and Procurement and with the provision in the General Instructions to Bidders in the document herewith attached.

Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by UNDP. UNDP is under no obligation to award a contract to any Bidder as a result of this RFQ.

UNDP reserves the right to cancel the procurement process at any stage without any liability of any kind for UNDP, upon notice to the bidders or cancellation of the tender in the online portal.


Attachments:

File Name or URL

Type

Description

RFQ General Instructions to Bidders

File

RFQ General Instructions to Bidders





2.

General Conditions of Contract

Any Purchase Order or contract that will be issued as a result of this RFQ shall be subject to one of the General Conditions of Contract below as applicable in each case specified in the Requirements section
 
Applicable GTC:


General Terms and Conditions for de minimis contracts (services only, less than $50,000)
 

Applicable Terms and Conditions and other provisions are available at UNDP/How-we-buy








3.

Special Conditions of Contract

Cancellation of PO/Contract if the delivery/completion is delayed by [10 days]










4.

Duties and taxes

Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNDP as a subsidiary organ of the General Assembly of the United Nations, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified in the requirements section.
 
All prices must:
 
Be exclusive of VAT and other applicable indirect taxes
  






5.

Language of quotation

Quotation must be in English (Albanian and Serbian Language are acceptable)


Including documentation including catalogues, instructions and operating manuals.






6.

Payment Terms

100% within 30 days after receipt of goods, works and/or services and submission of payment documentation.
 






7.

Conditions for Release of Payment

 
Written Acceptance of Goods, Services and Works, based on full compliance with RFQ requirements
 









8.

Clarifications



Requests for clarification from bidders will not be accepted any later than the date indicated below. Responses to request for clarification will be communicated directly with messages in the portal.

(3 days before the submission deadline)






Target: 2021-08-28T00:00:00.000+00:00


9.

The Contract or Purchase Order will be awarded to the lowest price substantially compliant offer
 






10.

Evaluation Method

Full compliance with all requirements as specified in Annex 1
 

Full acceptance of the General Conditions of Contract
 







11.

Eligibility

A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP.
 
It is the Bidder's responsibility to ensure that its employees, joint venture members, sub-contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP.
Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative [amend in case of other eligibility requirements].






12.

Type of Contract to be awarded

Purchase Order
 
Contract Face Sheet (Goods and-or Services) (this template is also utilized for Long-Term Agreement) and if an LTA will be signed, specify the document that will trigger the call-off. E.g., PO, etc.)
 






13.

Expected date for contract award

Expected date for contract award is indicated in the system.





Target: 2021-08-31T00:00:00.000+00:00


2.2

Section 2. Documents to be submitted
















*1.

Company Profile

Please write a a very brief profile of the company highlighting areas of expertise, capacity, and experience. You can upload attachments for more comprehensive description of your company, in addition to the brief profile written directly in the system.



Response attachments are required.



*2.

Registration Certificate

Have you provided a copy of your company registration certificates?




Target: Yes


*3.

List of recent projects

Have you provided a list of recent projects and their value, indicating client's contact details who may be contracted for further information on those contracts?




Target: Yes


*4.

Offer validity

Confirm validity of your offer from deadline of RFQ.







2.3

Section 3. Annex 1: Schedule of Requirements
















*1.

Compliance with technical requirements

Please confirm whether you comply with technical requirements. Indicate per each line if complying fully and state if any deviations. Upload the full document as per template provided and add additonal technical documentation as needed.






*2.

Delivery time

Confirm that you meet the required delivery time as indicated below in calendar days from the contract signature.



Response attachments are optional.



*3.

Delivery INCOTERMS

Please confirm acceptance of the INCOTERMS as indicated in the Portal.






*4.

Exact address of delivery location

Accept to deliver to the address(es) and locations indicated in the RFQ herewith: DAP (At the location of each individual beneficiary, Kosovo-Wide)






*5.

Warranty period

Confirm acceptance of the warranty period as required in the RFQ. Upload warranty document if applicable.






*6.

After-sales services and local service support

Confirm compliance with after-sales services and local service support requirements as indicated in the RFQ. Upload plan and details as applicable.






*7.

Transport method

Select the offered transport method from the options below. Upload transport plan and details of freight forwarders.






2.4

Section 4. Annex 2 - Quotation submission form
















*1.

Legal name of bidder or Lead entity

Provide the legal name of the bidder, or the Lead Entity in case of JVs



Response attachments are optional.



*2.

Registration year

Provide the registration year of the company






*3.

Member of UN Global Compact

Is your company member of UN Global Compact?






*4.

Bank Information

Please provide the following bank information and upload a bank document as proof:
Bank Name:
Bank Address:
IBAN:
SWIFT/BIC:
Account Currency:
Account number:



Response attachments are optional.



*5.

Previous relevant experience

Provide information on most recent 3 relevant contracts, upload table if needed:
Name of previous contracts Client & Reference Contact Details including e-mail Contract Value Period of activity  Types of activities undertaken
   
   
   



Response attachments are optional.



2.5

Section 5. Bidder Declaration
















*1.

Requirements and Terms and Conditions

Requirements and Terms and Conditions: I/We have read and fully understand the RFQ, including the RFQ Information and Data, Schedule of Requirements, the General Conditions of Contract, and any Special Conditions of Contract. I/we confirm that the Bidder agrees to be bound by them.






*2.

Capacity and capability

I/We confirm that the Bidder has the necessary capacity, capability, and necessary licenses to fully meet or exceed the Requirements and will be available to deliver throughout the relevant Contract period.






*3.

Ethics

Ethics: In submitting this Quote I/we warrant that the bidder: has not entered into any improper, illegal, collusive or anti-competitive arrangements with any Competitor; has not directly or indirectly approached any representative of the Buyer (other than the Point of Contact) to lobby or solicit information in relation to the RFQ ;has not attempted to influence, or provide any form of personal inducement, reward or benefit to any representative of the Buyer.






*4.

Code of Conduct

I/We confirm to undertake not to engage in proscribed practices, , or any other unethical practice, with the UN or any other party, and to conduct business in a manner that averts any financial, operational, reputational or other undue risk to the UN and we have read the United Nations Supplier Code of Conduct :https://www.un.org/Depts/ptd/about-us/un-supplier-code-conduct and acknowledge that it provides the minimum standards expected of suppliers to the UN.






*5.

Conflict of Interest

I/We warrant that the bidder has no actual, potential, or perceived Conflict of Interest in submitting this Quote or entering a Contract to deliver the Requirements. Where a Conflict of Interest arises during the RFQ process the bidder will report it immediately to the Procuring Organisation's Point of Contact.






*6.

Prohibitions and Sanctions  

l/We hereby declare that our firm, its affiliates or subsidiaries or employees, including any JV/Consortium members or subcontractors or suppliers for any part of the contract is not under procurement prohibition by the United Nations, including but not limited to prohibitions derived from the Compendium of United Nations Security Council Sanctions Lists and have not been suspended, debarred, sanctioned or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization.






*7.

Bankruptcy

l/We have not declared bankruptcy, are not involved in bankruptcy or receivership proceedings, and there is no judgment or pending legal action against them that could impair their operations in the foreseeable future.






*8.

Offer Validity Period

I/We confirm that this Quote, including the price, remains open for acceptance for the Offer Validity.






*9.

Acceptance of contract

I/We understand and recognize that you are not bound to accept any Quotation you receive, and we certify that the goods offered in our Quotation are new and unused.






*10.

Signatory person

I/We hereby confirm that this offer in the system is submitted by an authorized person from the company and it warrants and agrees that he/she been authorized by the Organization/s to make this declaration on its/their behalf.






2.6

Section 6. Annex 3 - Financial offer
















1.

Financial offer

Please provide detailed pricing directly in the system per each line, unless otherwise instructed by UNDP. By submitting the financial offer in the system, your company confirms acceptance of all the terms indicated in this RFQ document.











3 Lines

Instructions


3.1 Line Information



Line

Category Name

Item

UOM

Estimated Quantity

Unit Price

Total Price

AdditionalAttributes

1-Desktop computer 

43211507

Ea

8



2-Laptop

43211503

Ea

8



3-Multifaction BW A4 Print/Scan/Copy

44101700

Ea

8



4-Microscope

41171600

Ea

8



5-Tool kit

43211612

Ea

8



6-Tin Supplies 0.8mm 50g

43211612

Ea

8



7-Soldering iron

43211612

Ea

8