REQUEST FOR PROPOSAL 


SECTION 1: LETTER OF INVITATION


United Nations Development Programme, hereinafter referred to as UNDP  hereby invites prospective proposers to submit a proposal in accordance with the General Conditions of Contract and the Terms of Reference as set out in this Request for Proposal (RFP).

To enable you to submit a proposal, please read the following attached documents carefully.

Section 1: This Letter of Invitation

Section 2: Instruction to Proposers

Section 3: Data Sheet 

Section 4: Evaluation Criteria

Section 5: Terms of Reference

Section 6: Returnable Bidding Forms / Checklist


·       Form A: Technical Proposal Submission Form

·       Form B: BidderInformation Form

·       Form C: Joint Venture/Consortium/Association Information Form

·       Form D: QualificationForm

·       Form E: Format ofTechnical Proposal 

·       Form F: Financial Proposal Submission Form

·       Form G: Financial ProposalForm

 If you are interested in submitting a proposal in response to this RFP, please prepare your proposal in accordance with the requirements and procedure as set out in this RFP and submit it by the deadline for submission of proposals set out in Section 3: Data Sheet.

Should you be interested to submit a proposal, please log in to the online portal and subscribe to this tender following the instructions in the system user guide. Should you require  further clarifications, kindly communicate through the system as indicated in Section 3: Data Sheet. 

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org/ using the profile you may have in the portal. In case you have never registered before, follow the Supplier Portal Registration Link   to register a profile in the system. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

We look forward to receiving your proposal.

 

UNDP Uzbekistan






Tender Overview

Development of Sectoral and Regional Climate Change Adaptation Plans in Uzbekistan.
Development of four (4) Sectoral NAPs (agriculture, water, health, buildings) and finalization of draft NAP for emergency management; and three (3) Regional (Republic of Karakalpakstan, Bukhara and Khorezm provinces) Climate Change Adaptation Plans in Uzbekistan



Table of Contents


1 Overview

1.1 General Information

1.2 Tender Timeline

1.3 Response Rules

1.4 Terms

2 Requirements

2.1 Section 1. General Provisions

2.2 Section 2. Evaluation Criteria - Preliminary Examination

2.3 Section 3. Evaluation Criteria - Minimum Eligibility

2.4 Section 4. Evaluation Criteria - Qualifications

2.5 Section 5. Technical evaluation Criteria

2.6 Section 6. Financial Evaluation

2.7 Section I-1.

2.8 Section I-2.

3 Lines

3.1 Line Information


1 Overview

1.1 General Information


Title

Development of Sectoral and Regional Climate Change Adaptation Plans

Amendment Description

Updated Bid Data Sheet with new date for pre-bid conference. No other changes. 

Contact Point

Procurement Unit

Outcome


Two Stage Evaluation

Yes

E-Mail

pu.uz@undp.org

Reference Number

RFP/015/22

Beneficiary Country

Uzbekistan

Introduction

UNDP Uzbekistan project "Sector driven National Adaptation Plan (NAP) to advance medium- and long-term adaptation planning in Uzbekistan" funded by the Green Climate Fund (GCF) Readiness Program has been launched in 2020 and id being implemented by the United Nations Development Programme (UNDP) in Uzbekistan in the partnership with the Center of Hydrometeorological Services of the Republic of Uzbekistan (Uzhydromet). It is a part of Uzbekistan's response to address the above challenges and its objective is to advance the adaptation planning process for priority climate-sensitive sectors and regions in Uzbekistan through implementation of the three flows of activities that need to be coordinated and consolidated in climate change adaptation context that shall produce the key expected outcomes by the project.


Under the direct supervision of the Project Manager and in close collaboration with Environment and Climate Action Cluster of the UNDP Country Office, and the project team, the Contractor will be responsible for development of four (4) Sectoral NAPs (agriculture, water, health, buildings) and finalization of draft NAP for emergency management; and three (3) Regional (Republic of Karakalpakstan, Bukhara and Khorezm provinces) Climate Change Adaptation Plans in Uzbekistan.



Hereby, UNDP Uzbekistan kindly invites eligible organizations to submit their proposal for RFP-015-22 - Development of Sectoral and Regional Climate Change Adaptation Plans in Uzbekistan.

Pre-bid conference will take place on August 11, 2022, at 04.00 PM Tashkent time (GMT+5) via zoom platform.

Please register in advance for participation in the conference using the link above.

After registering, you will receive a confirmation email containing information about joining the meeting. All interested companies are invited to participate in this meeting.

https://undp.zoom.us/meeting/register/tZ0tdOygrTkoE9NbgA4OcMzsIr7a68l0XLnJ

The UNDP focal point for the arrangement is:

Procurement Unit

Telephone: +998781203450

E-mail: pu.uz@undp.org


Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. if you have an account, log in in this link: http://supplier.quantum.partneragencies.org using your username and password. User the forgotten password/username feature if you do not remember them. If you do not have an account already, you can register one following this link: https://estm.fa.em2.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000127715271.


Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.


UNDP OFFICE Uzbekistan

PROCUREMENT UNIT



This is a two stage negotiation and all responses will be evaluated in two stages.

1.2 Tender Timeline


Preview Date

Open Date

08/08/22 12:48 PM

Close Date

22/08/22 20:00 PM

Estimated Award Date

2022-09-15T22:00:00.000+00:00

Time Zone

Coordinated Universal Time


1.3 Response Rules


This negotiation is governed by all the rules displayed below.


Rule

An Image

Negotiation is restricted to invited suppliers

An Image

Suppliers are allowed to provide multiple responses

An Image

Suppliers are allowed to revise their submitted response


1.4 Terms


Negotiation Currency

USD

Eligible Response Currencies

Check the one currency in which you will enter your response.


Response Currency

Description

Price Precision

An Image

USD

General Instructions to Proposers

2




2 Requirements


*Response is required

Review requirements below and complete with the necessary information. some of the requirements contain templates in word format, users must use them to complete with information for each case and then replace the template document with the specific one. 


2.1

Section 1. General Provisions
















*1.

General Instructions to Proposers
This tender is governed by the provisions in Section 2. General Instructions to Proposers herewith attached. By participating and submitting an offer you confirm to have understood and accepted such provisions.


Attachments:

File Name or URL

Type

Description

Section 2 General Instructions

File

General Instructions to Proposers



Target: Confirm acceptance of instructions and provisions of this tender


*2.

Bid Data Sheet
Bid Data sheet contains information and instructions specific to this Tender. Please confirm to have read, understood, and accepted such provisions, herewith attached.


Attachments:

File Name or URL

Type

Description

Section 3 Bid Data Sheet - upd

File

Updated BDS



Target: Have read and understood provisions in BDS


2.2

Section 2. Evaluation Criteria - Preliminary Examination
















*1.

General Conditions of Contract
Do you accept the General Conditions of Contract as specified in Section 6


Attachments:

File Name or URL

Type

Description

PSU_UNDP GTCs for Contracts.pd

File

General Terms and Conditions



Target: Accept General Conditions of Contract


*2.

Proposal Validity
Do you accept that your proposal is valid as required in General Instructions and Bid Data Sheet sections?




Target: Accept Proposal Validity Conditions


*3.

Form A: Proposal Confirmation
Have you provided Technical Proposal Submission Form as per the form provided, duly signed by a legal representative of your company?




Target: Technical Proposal Submission Form


*4.

Form B: Proposer Information
Have you submitted form B with information on bidder using the template herewith attached?






*5.

Form C: Joint Venture/Consortium/Association Information
Have you provided information on Joint Venture/Consortium/Association Information using the template and instructions attached?
Choose the applicable answer from options below.






*6.

Form D: Qualification Form
Have you submitted the information requires to establish eligibility and qualifications as per Form D herewith attached?




Target: Information provided


*7.

Form E: Format of Technical Proposal 
Have you submitted technical proposal using template herewith attached including dedicated staff CVs?

Upload CVs individually in technical evaluation criteria section further below.





Target: Technical Proposal Submitted


*8.

Form F: Financial Proposal Submission Form
Have you provided a Financial Proposal Submission Form as per the template herewith attached?




Target: Statements provided for all key personnel


*9.

Form G: Financial Proposal Form
Have you provided form G Financial Proposal Form as per template required herewith attached?




Target: Financial Proposal Form provided


2.3

Section 3. Evaluation Criteria - Minimum Eligibility
















*1.

Legal Registration
Bidder is a legally registered entity and all relevant information is provided.
Upload scanned copies of legal registration documents according to options listed below and any other relevant document.






*2.

Sanctions List
Do you confirm that you are not suspended, nor otherwise identified as inelibile by any UN organization, The World Bank Group or any other International  Organization in accordance with section 2 Article 4.




Target: Not suspended or ineligible


*3.

Bankruptcy
Do you confirm that you have not declared bankruptcy or not involved in bankruptcy or receivership proceedings and there is no judgment or pending legal action against the company that could impair operations in the foreseable future.






2.4

Section 4. Evaluation Criteria - Qualifications
















*1.

History of non-performing contracts
Provide history of non-performing contracts that did not occur as a resulf of contractor default within the last 3 years.
Non-performance, as decided by UNDP, shall include all contracts where (a) non-performance was not challenged by the contractor, including through referral to the dispute resolution mechanism under the respective contract, and (b) contracts that were so challenged but fully settled against the contractor. Non-performance shall not include contracts where Employer's decision was overruled by the dispute resolution mechanism. Non-performance must be based on all information on fully






*2.

Litigations
No Consistent history of court/arbitral award decisions against the proposer for the last 3 years.






*3.

Relevant Experience
Indicate the number of years of relevant experience of the company.

Minimum 5 years of relevant experience with National/Multi-National organizations

(For JV/Consortium/Association, all Parties cumulatively should meet requirement).




Response attachments are optional.



*4.

Recent Experience
Indicate the number of contracts of similar nature and complexity implemented over the last 3 years. Provide information on such contracts as per the template/form provided.
For JV/Consortium/Association, all parties cumulatively should meet requirement.
Bidder must provide at least 3recent contracts.



Response attachments are required.



*5.

Financial Standing - Liquidity
The ration average current assets/Current liabilites over the last years must be equal of greater than 1. Proposers must include audited balance sheets overing the last 3 years.
Indicate the average ratio



Response attachments are required.



2.5

Section 5. Technical evaluation Criteria
















1.

Technical evaluation criteria of the proposal

The technical proposal will be evaluated based on the criteria set here below following the maximum obtainable points set. Evaluation team will score each criteria based on the information provided in the proposal. To pass the technical evaluation, the proposal must score at least 70% of the maximum total obtainable points.

Detailed evaluation criteria have been attached herewith. 



Attachments:

File Name or URL

Type

Description

Evaluation criteria.pdf

File

Evaluation criteria





*2.

Please demonstrate a high degree of awareness and deep understanding of the climate change related risks and climate change impacts focused on the adaptation priorities by writing short text on this or by attaching a similar document. 



Response attachments are optional.



*3.

Please indicate how many a variety of projects on climate change adaptation have been implemented (description of contracts with indicating period of performance to be attached);

Should have implemented a variety of projects in the service lines, covered by the contract in the last 3 years and minimum 3 projects in the services lines described in this TOR;

0 projects – not acceptable

1 project – 20 points

2 projects – 40 points

3 projects and more – 70 points




Response attachments are required.



*4.

Specialized knowledge and experience
Please indicate number of years of experience in delivering consultancy focused on climate change adaptation to public and private sector;


Less than 5 years – not acceptable

5-6 years – 50 points

7- 8 years – 60 points

9 years or more – 70 points




Response attachments are optional.



*5.

Please write the number of clients and list them (at least 5 organizations) with which work in climate change adaptation has been done. 

5 organizations – 30 points

6 organizations – 40 points

7 organizations or more – 50 points




Response attachments are optional.



*6.

Please prove possession of solid proven experience in the field(s) climate change adaptation with the focus on corresponding sectoral and regional approach;

Have demonstrable understanding of Uzbekistan's climate change and economic environment and development priorities;

Related document to be attached. 







*7.

Bidders must actively be pursuing internal quality standards aligned with ISO 9001 or equivalent. Evidence may be a copy of ISO 9001 certification or equivalent certification or internal quality standard policy and/or written procedures






*8.

Approach to the Service/Work Required: 
Please provide a detailed description of the methodology for how the organisation/firm will achieve the Terms of Reference of the project, keeping in mind the appropriateness to local conditions and project environment.



Response attachments are optional.



*9.

Technical Quality Assurance Review Mechanisms 

The methodology shall also include details of the Proposer's internal technical and quality assurance review mechanisms.  




Response attachments are optional.



*10.

Implementation timelines
The Proposer shall submit Project Schedule indicating the detailed sequence of activities that will be undertaken and their corresponding timing. 



Response attachments are required.



11.

Risks / Mitigation Measures

Please describe the potential risks for the implementation of this project that may impact achievement and timely completion of expected results as well as their quality.  

Describe measures that will be put in place to mitigate these risks.

Fill the text or attach ad a file. 




Response attachments are optional.



12.

Expertise knowledge availability 

To be able to demonstrate availability of in-house knowledge and expertise in the fields covered by the TOR/contract (to be elaborated by the bidder in the technical proposal);



Response attachments are optional.



13.

Quality control/assurance system 

Availability of effective in-house quality control/assurance system and mechanisms to ensure highest quality of final products developed by the contractor (to be explained by the bidder in the technical proposal);



Response attachments are optional.



*14.

Composition and structure of proposed team
Are the proposed roles of the management and the team of key personnel suitable for the provision of the necessary services?

Has the Offeror provided detailed resumes for each member of the proposed team?




Response attachments are optional.



*15.

Qualifications of key personnel - Team Leader/Partner/Principal

  • Master's degree (PhD is an asset) in climate change, climate risk management, economics, environment protection, and/or social sciences - 10 points

  • At least 10 years of professional experience in the area of climate change (preferably adaptation), climate resilient sustainable development, in which they are nationally or internationally renowned as an expert. Extensive experience in leading or directing major, complex and business-critical projects, bringing genuine strategic insight:

10 years of experience – 10 points

11-12 years of experience – 11 points

13 years of experience or more - 12 points


  • Knowledge of proficient English, and fluency in Russian and Uzbek is an asset - 5 points

  • Experience in building strategic alliances for development interventions and work with Governments and private sector - 8 points

  • Proven involved in preferably more than 5 projects, but at least in 3 projects, relevant to the service line for the past 5 years:


3 projects – 11 points

4 projects – 13 points

5 or more projects - 15 points


Please attach CV



Response attachments are required.



*16.

Qualifications of key personnel - Manager

  • Master's degree in management and administration, sustainable development, economics, natural resources management, and/or effective governance - 10 points

  • Substantial experience of at least 8 years in the Contractor's specialist fields and in a consultancy role. Previous experience in project management on at least 5 major projects, preferably in international development organizations:


8 years of experience – 10

9-10 years of experience – 12

12 years of experience or more - 14

  • Proven experience in managing team of international and/or national teams of specialists/experts - 10

  • Knowledge of proficient English, and fluency in Russian and Uzbek is an asset - 5 points

  • Proven experience in building strategic alliances for development interventions and work with the government agencies and regional authorities - 11 points

Please attach CV




Response attachments are required.



*17.

Qualifications of key personnel - Specialist in Water Resources

  • Master's degree in geosciences, hydrology, climate sciences, hydraulic engineering, agriculture, environment and natural resources management and/or relevant sciences - 5 points

  • Minimum 5 years of professional working experience in irrigation water sector;

5 years of experience – 3 points

6-7 years of experience – 4 points

8 years of experience or more - 5 points

  • Strong knowledge of climate change impacts on the irrigation water sector, and climate adaptation related measured and action - 2 points

  • Notable experience and in-depth knowledge in water resources sector with evidence of a wide range of the relevant consultancy assignments and client facing experience - 3 points

  • At least 3 years of experience in the context of climate change adaptation action planning and funding in water resources management sector:


3 years of experience – 3 points

4 years of experience – 4 points

5 years of experience or more - 5 points


  • Proven experience in building strategic alliances for development interventions and work with the government agencies and regional authorities - 3 points

  • Knowledge of proficient English, and fluency in Russian and Uzbek is an asset - 2 points




Please attach CV




Response attachments are required.



*18.

Qualifications of key personnel - Specialist in Agriculture

  • Master's degree in agriculture, land management, soil science, climate sciences, environment and natural resources management and/or relevant sciences - 5 points

  • Minimum 5 years of professional working experience in agriculture sector;

5 years of experience – 3 points

6-7 years of experience – 4 points

8 years of experience or more - 5 points

  • Strong knowledge of climate change impacts on agriculture (crops, horticulture and livestock), and climate adaptation related measured and action- 3 points

  • Notable experience and in-depth knowledge in agriculture sector with evidence of a wide range of the relevant consultancy assignments and client facing experience - 3 points

  • At least 3 years of experience in the context of climate change adaptation action planning and funding in agriculture sector:

3 years of experience – 3 points

4 years of experience – 4 points

5 years of experience or more - 5 points

 

  • Proven experience in building strategic alliances for development interventions and work with the government agencies and regional authorities - 3 points

  • Knowledge of proficient English, and fluency in Russian and Uzbek is an asset - 2 points

 

Please attach CV




Response attachments are required.



*19.

Qualifications of key personnel - Specialist in Health

  • Master's degree in medicine, public/human health, health systems management, health promotion, environmental science/management and/or relevant sciences- 5 points

  • Minimum 5 years of professional working experience in health sector;

5 years of experience – 3 points

6-7 years of experience – 4 points

8 years of experience or more - 5 points

  • Strong knowledge of climate change impacts on health sector, and climate adaptation related measured and action - 3 points

  • Notable experience and in-depth knowledge in health sector with evidence of a wide range of the relevant consultancy assignments and client facing experience - 3 points

  • At least 3 years of experience in the context of climate change adaptation action planning and funding in health sector:

3 years of experience – 3 points

4 years of experience – 4 points

5 years of experience or more - 5 points

 

  • Proven experience in building strategic alliances for development interventions and work with the government agencies and regional authorities - 3 points

  • Knowledge of proficient English, and fluency in Russian and Uzbek is an asset - 2 points

 

Please attach CV




Response attachments are required.



*20.

Qualifications of key personnel - Specialist in Building Sector

  • Master's degree in energy efficiency and renewable energy, architecture, housing, spatial planning, green buildings design, or relevant sciences - 5 points

  • Minimum 5 years of professional working experience in buildings sector;

5 years of experience – 3 points

6-7 years of experience – 4 points

8 years of experience or more - 5 points

  • Strong knowledge of climate change impacts on building sector, and climate adaptation related measured and action - 3 points

  • Notable experience and in-depth knowledge in building  sector with evidence of a wide range of the relevant consultancy assignments and client facing experience - 3 points

  • At least 3 years of experience in the context of climate change adaptation action planning and funding in health sector:

3 years of experience – 3 points

4 years of experience – 4 points

5 years of experience or more - 5 points

 

  • Proven experience in building strategic alliances for development interventions and work with the government agencies and regional authorities - 3 points

  • Knowledge of proficient English, and fluency in Russian and Uzbek is an asset - 2 points

 

Please attach CV




Response attachments are required.



*21.

Qualifications of key personnel - Emergency Management

  • Master's degree in in the area of natural disaster risk reduction and/or management, civil protection, environment science, public policy, social policy, and/or relevant sciences - 5 points

  • Minimum 5 years of professional working experience in natural disaster risk reduction and/or management;

5 years of experience – 3 points

6-7 years of experience – 4 points

8 years of experience or more - 5 points

  • Strong knowledge of climate change impacts on emergency management related to the natural disasters induced by climate change, and climate adaptation related measured and action - 3 points

  • Notable experience and in-depth knowledge in emergency management sector with evidence of a wide range of the relevant consultancy assignments and client facing experience - 3 points

  • At least 3 years' experience in the context of climate change adaptation action planning and funding in the emergency management sector:

3 years of experience – 3 points

4 years of experience – 4 points

5 years of experience or more - 5 points

 

  • Proven experience in building strategic alliances for development interventions and work with the government agencies and regional authorities - 3 points

  • Knowledge of proficient English, and fluency in Russian and Uzbek is an asset - 2 points

 

Please attach CV




Response attachments are required.



*22.

Qualifications of key personnel - Capacity Building Specialist

  • Master's degree in climate sciences, efficient governance, pedagogic, education and/or social sciences - 5 points

  • Minimum 5 years of experience related to development and implementation climate change focused capacity building activities;

5 years of experience – 4 points

6-7 years of experience – 5 points

8 years of experience or more - 7 points

  • Experience in development of action plans for capacity building targeted at government agencies and educational institutions and focused on climate change adaptation action planning and funding - 5 points

  • Proven experience in building strategic alliances for development interventions and work with the government agencies and regional authorities - 6 points

  • Knowledge of proficient English, and fluency in Russian and Uzbek is an asset - 2 points

 

Please attach CV



Response attachments are required.



*23.

Qualifications of key personnel - Monitoring and Evaluation Specialist

  • Master's degree in project management, business and administration, effective governance and/or relevant sciences - 5 points

·         At least 7 years' experience monitoring and evaluation of development projects, implementation of roadmaps and action plans;

7 years of experience – 3 points

8 years of experience – 4 points

9 years of experience or more - 5 points

  • Sound knowledge of M&E methodologies and the result-based management approaches (baselines, indicator and targets), including quantitative, qualitative, and participatory planning design and implementation of M&E systems- 5 points

·         At least 3 years of progressing experience in monitoring and evaluation focused on climate related background and interest in the analysis of sectoral and regional development;

3 years of experience – 3

4 years of experience – 4

5 years of experience or more - 5

  • Proven experience in building strategic alliances for development interventions and work with the government agencies and regional authorities - 3 points

  • Knowledge of proficient English, and fluency in Russian and Uzbek is an asset - 2 points

 

Please attach CV




Response attachments are required.



*24.

Qualifications of key personnel - Gender Specialist

  • Bachelor or Master's degree in social sciences focused on gender and/or relevant sciences- 5 points

  • At least 5 years' experience in gender sensitivity and with focus on climate change adaptation policy, strategies and action plans;

5 years of experience – 4 points

6-7 years of experience – 5 points

8 years of experience or more - 7 points

  • At least 3 years of progressing experience in integration of gender dimensions related to climate change adaptation into development of action plans for various institutions, sectors and regions

3 years of experience – 3 points

4 years of experience – 4 points

5 years of experience or more - 5 points

  • Proven experience in building strategic alliances for development interventions and work with the government agencies and regional authorities - 6 points

  • Knowledge of proficient English, and fluency in Russian and Uzbek is an asset - 2 points

 

Please attach CV



Response attachments are required.



2.6

Section 6. Financial Evaluation
















*1.

Financial Proposal
Please provide the cost breakdown of your financial proposal as per the template and instructions provided. Indicate the total amount here and make sure it matches with the total amount indicated line items.






2.7

Section I-1. 
















2.8

Section I-2. 





















3 Lines

Instructions


3.1 Line Information



Line

Category Name

Item

UOM

Estimated Quantity

Unit Price

Total Price

AdditionalAttributes

1-Inception report on the proposed methodologies (sectoral and regional) and corresponding designs of the adaptation plans' document, including a detailed work plan and schedule sectoral and regional NAPs development

77101700

 



2-Final sectoral NAPs (agriculture, water, emergency management, health, buildings) developed, submitted to, and approved by the Project Manager as well as Environment and Climate Action Cluster, UNDP Country Office

77101700

 



3-Final regional NAPs (Republic of Karakalpakstan, Bukhara and Khorezm provinces) developed, submitted to, and approved by the Project Manager as well as Environment and Climate Action Cluster, UNDP Country Office

77101700