Annex II

2016 RFP for the Provision of Transcription Services 

TECHNICAL PROPOSAL FORM

Part 2 a. Company’s Eligibility and Qualifications 

Date: [insert date (as day, month and year] of Proposal Submission]
1. Transcription firm ’s Legal Name  [insert Transcription firm ’s legal name]	
2.  Actual or intended Country/ies of Registration/Operation: [insert actual or intended Country of Registration]	
3.  Year of Registration: [insert Transcription Firm’s year of registration]	
4. Countries of Operation:	
5.  Legal Address/es in Country/ies of Registration/Operation: [insert Transcription firm ’s legal address in country of registration]	
6. Transcription firm ’s Authorized Representative Information
    Name: [insert Authorized Representative’s name]	
    Address: [insert Authorized Representative’s name]
     Telephone/Fax numbers: [insert Authorized Representative’s name]
     Email Address: [insert Authorized Representative’s name]	
7.  Are you in the UNPD List 1267.1989 or UN Ineligibility List?  ☐ YES or ☐ NO	
8. Attached are copies of original documents of:  
☐Certificate of Registration of the business, including Articles of Incorporation, or equivalent document if Bidder is not a corporation	

Part 2b. Technical proposal

Name of Proposing Organization / Firm:		
Country of Registration: 		
Title & Name of Contact Person for this Proposal:		
Address:		
Phone / Fax:		
Email:		

Expertise of firm/organisation

Descriptive below may be as long as necessary. Please answer all questions and do not leave any blanks.

•	Confirm if your firm has 3 year working experience in providing transcriptions services?
•	Describe your company here, including printed brochures and product catalogues relevant to the services being procured or company website; please cite your company’s (URL).
•	Indicate any history of litigation with the UN: Have you or your company previously filed a legal claim against the UN or UNDP?
•	Describe the general organizational capacity of the company to perform the functions (i.e. size of the firm, strength of project management support, project financial capacity, project management controls, and specialized software)
•	Describe your company’s specialized knowledge and experience regarding transcription services.
•	Describe your work, if any, for UNDP, or other UN or major international organizations or
•	NGOs. Please state your areas of expertise.
•	Describe your company’s workflow and how you handle transcription requests from clients.
•	State why you think your company is best suited to provide transcription services to UNDP.

Quality assurance procedure and personnel
Technical Quality Assurance Review Mechanisms: This section shall include a description of the Proposer’s internal technical and quality assurance review mechanisms;

Qualifications of Key Personnel.  Provide the CVs for key personnel (Quality assurance) who will be assigned to ensure quality and/or sign of the delivered transcription report. CVs should demonstrate qualifications in areas relevant to the Scope of Services. (Please use the format below);

Risks / Mitigation Measures: Please describe the potential risks for the implementation of this assignment that may impact achievement and timely completion of expected results as well as their quality

Name:		
Position for this Contract:		
Nationality: 		
Countries of Work Experience:		
Language Skills:		
Educational and other Qualifications:		
Summary of Experience:     Highlight experience in the region and on similar projects. 	
Relevant Experience (From most recent):	
Period:  From – To	Name of activity/ Project/ funding organisation, if applicable:	Job Title and Activities undertaken/Description of actual role performed:	
e.g. June 2004-January 2005			
Etc.			
Etc. 			
References no.1 
(minimum of 3):
	Name
Designation
Organization
Contact Information – Address; Phone; Email; etc.	
Reference no.2	Name
Designation
Organization
Contact Information – Address; Phone; Email; etc.	
Reference no.3	Name
Designation
Organization
Contact Information – Address; Phone; Email; etc.	
Declaration:

I confirm my intention to serve in the stated position and present availability to serve for the term of the proposed contract.  I also understand that any wilful misstatement described above may lead to my disqualification, before or during my engagement.

_________________________________________________                                  __________________________
Signature of the Nominated manager                                                Date Signed

Reference: Minimum 3 largest clients relating to transcription services in the last three (3) years.
Client	Period of activity	References Contact Details (Name, Phone, Email)	Comment	
Name of the organisation	Name of Investigations unit