| Introduction :
Request for Quotation from National Event Management Firm for the Democracy Strengthening in Zambia (DSZ), Conference on Policies and Strategies for increased Participation and Representation of Women in Elections and Politics in Zambia Background: Zambia National Women’s Lobby (ZNWL), working with other institutions which include civil society organisations, political parties, Government institutions, with support from the United Nations Development Programmes (UNDP) Zambia Country Office through the Democracy Strengthening in Zambia Project (DSZ), intends to organise a conference that will reflect on challenges that have been hindering women’s equal participation in political and electoral decision making. The conference on policies and strategies for increased participation and representation of women in elections and politics in Zambia has the theme: Addressing the declining representation of women in political and elected leadership in Zambia. To ensure the success of this conference, UNDP requires the services of a conference/event management firm to provide management services. The company is expected to provide an array of services to ensure the successful holding of the conference. The overall objective of the event/media management firm media will be to provide the following services: a) Provide procedures for receiving and registration of delegates b) Provision of photography/videography and conference secretarial support services c) Liaise with the venue management to ensure conference facilities are of the right standard and obtain value for money i.e internet quality, audio and visual equipment, food and refreshments d) Produce a 20minutes documentary for social media use and possible broadcast on television; with footage from conference proceedings, interviews with stakeholders and general public in and around Lusaka e) Provide conference/events branding and promotion materials according to specifications and quantities (see Annex 1
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[UNDP OFFICE XXXX PROCUREMENT UNIT]
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