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If you already have a supplier profile, please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-LAO-00428, following the instructions in the user guide.

Introduction

Country: Laos   

 

Description of the Assignment:  

The successful applicant will be expected to be responsible for the following:

Supports Effective Management of Decentralised Independent Evaluation Process

·         Coordinate and finalisation of evaluation recommendation papers of 2 evaluations namely the UXO project and the IWRM project (Vertical Fund project);

·         Prepare the TOR for the STEPS and NPFID project evaluation, based on the sample and guidance from the IEO Evaluation Guide;

·         Support the Evaluation Manager (the Head of PSU) to coordinate the evaluation of the IWRM project ;

·         Prepare the management responses for IWRM and UXO mid-term review;

·         Support in the evaluation planning and implementation including oversight on proposals, and engagement with project colleagues on ensuring compliance with UNDP evaluation policy;

Undertake Quality Assurance, using IEO’s evaluation criteria, to assess the quality of the draft evaluation TORs;

 Support the Programme Support Unit with events and workshops related to the Planning and Reporting Season:

·         Support the logistical arrangement with the Programme Associate in organising training events with the IP/RPs and UNDP colleagues (mostly online);

·         Support on coordination with heads of units to draft the presentation material for the CPD Review Meeting with development partners and DIC (1 event in February – March 2025, face to face)

·         Ensure that the Programme Associate pays all of the invoices on time;

Monitor and Support Programme and Project Management Performance and Quality Assurance

·         The tasks can include PQA, Project Risk, Transparency Dashboard, and KPIs;

·         Monitor the performance of the CO including PQA, Transparency Dashboard, Project Risk (including SES) and Quarterly KPI;

·         Organize working sessions and knowledge-sharing sessions to support programme units in PQA, project risk, data clean-up in Quantum, among other things, if necessary;

·         Ensure 100% completion rate of the PQA in the CO;

·         Ensure Project Risk Management compliance and quality in the CO;

·         Support and coordinate relevant KPI reporting for the CO, including the Programme and Policy Results;

Integrated Work Planning (IWP)

·         Provide support on the coordination of the Integrated Work Planning (IWP), Programme Risk, STARS requests, annual planning and CPD review meeting;

·         Support the programme teams in monitoring the project pipelines in Unity Quantum+ dashboard and follow up with the teams on providing up-to-date data;

·         Conduct desk review and coordination with project colleagues to collect data on the UNCT reporting requirement and populate the offline version of the UNInfo.

Period of assignment/services: 32 working days. 

 

Proposal should be submitted directly in the portal no later than indicated deadline.

Any request for clarification must be sent in writing via messaging functionality in the portal. UNDP will respond in writing including an explanation of the query without identifying the source of inquiry.

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org  using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders.  Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Documents :

Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)