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Introduction

 EVENT MANAGEMENT & COORDINATION SERVICES FOR NJFP 2.0 LAUNCH

UNDP Nigeria is seeking the services of an event management firm based in Abuja with demonstrable experience in executing similar events of the nature stipulated in the TOR. 

The firm will be expected to provide end-to-end event management, branding, and production services for the NJFP 2.0 launch.

 

• Develop a creative visual identity for the event aligned with NJFP’s brand guidelines. 

• Design and produce branding materials including banners, backdrops, roll-ups, stage branding, directional signage, and podium design. 

• Create digital and print-ready artwork for invitations, programmes, and communication collateral. 

• Booth design and set-up for host organizations, exhibitors and job fair participants (including modular stands, branded counters, and furniture). 

• Breakout session rooms set up with flexible seating, sound systems, and presentation screens. 

• Main plenary hall design, including stage, LED screens, projectors, sound, lighting, and podium. 

• Provision of televisions/monitors in booths and breakout spaces for live streaming or presentations. 

• Café/lounge-style relaxation area with light décor, refreshments, and networking zones. 

• Audio-visual equipment (sound systems, microphones, speakers, LED walls, projectors). 

• Live streaming equipment for virtual participation. 

• Lighting design to enhance ambience, creativity, and professionalism. 

• Power back-up solutions. 

• On-site coordination of exhibitors, vendors, and logistics staff. 

• Registration and accreditation desk set-up with digital or manual systems. 

• Production of event photography, videography, and media. 

• Dismantling and clearing of all installations. 

• Submission of a post-event report with photos, videos, and lessons learned.

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org  using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders.  Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

 

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[UNDP OFFICE NIGERIA

PROCUREMENT UNIT]

Documents :

Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)