This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.
If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-SLE-00256, following the instructions in the user guide.
ITB-048/25: REFURBISHMENT OF SELECTED COMPONENTS FOR THE SLP - TRAINING SCHOOL.
Procurement Process
ITB - Invitation to bid
Office
UNDP-SLE - SIERRA LEONE
Deadline
12-Dec-25 @ 11:59 PM (New York time)
Published on
02-Dec-25 @ 12:00 AM (New York time)
Reference Number
UNDP-SLE-00256
Contact
Procurement Unit - vendors.sle@undp.org
Introduction
INVITATION TO BID
ITB-048/25: REFURBISHMENT OF SELECTED COMPONENTS WITHIN THE PREMISES OF THE SIERRA LEONE POLICE TRAINING SCHOOL, HASTINGS IN FREETOWN, SIERRA LEONE.
CONTRACT WILL BE AWARDED STRICTLY PER LOT
BIDDERS CAN ONLY BID FOR ONE LOT
LOT 1 - CONSTRUCTION OF NEW PAVILION
LOT 2 - REPLACEMENT OF ENTRANCE GATE AND FACELIFT TO THE ENTRACNE, CONSTRUCTION OF SECURITY POST AND GUARD HOUSE (QUARTER GUARD)
LOT 3 - CONSTRUCTION OF AROMRY, ADMINISTRATIVE BUILDIN (4 ROOM) AND REHABILITAION OF POLICE STATION LOCATED AT THE SIERRA LEONE POLICE TRAINING SCHOOL, HASTINGS.
LOT 4 - REHABILITATION OF LIBRARY AND MULTIPURPOSE BUILDING AT THE SIERRA LEONE POLICE TRAINING SCHOOL
SECTION 1: LETTER OF INVITATION
United Nations Development Programme, hereinafter referred to as UNDP hereby invites prospective bidders to submit a bid in accordance with the General Conditions of Contract and the Schedule of Requirements as set out in this Invitation to Bid (ITB).
To enable you to submit a bid, please read the following attached documents carefully.
Section 1: This Letter of Invitation
Section 2: Instructions to Bidders
Section 3: Data Sheet
Section 4: Evaluation Criteria
Section 5: Schedule of Requirements
Section 6: Conditions of Contract and Contract Forms
Section 7: Bidding Forms
· Form A: Bid Confirmation
· Form B: Checklist
· Form C: Bid Submission
· Form D: Bidder Information
· Form E: Joint Venture/Consortium/Association Information
· Form F: Eligibility and Qualification
· Form G: Technical Bid
· Form H: Price Schedule
· Form I: Bid Security
If you are interested in submitting a bid in response to this ITB, please prepare your bid in accordance with the requirements and procedure as set out in this ITB and submit it by the deadline for submission of bids set out in this document and in the supplier portal. .
Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.
Please note below details of pre-bid meeting (NOT MANDATORY BUT SUPPLIERS ARE STRONGLY ENCOURAGED TO TAKE PART):
Date : Monday 8th December 2025
Time : 11:30am to 12:30pm
Microsoft Teams
Meeting ID: 394 422 607 401 1
Passcode: en6Po3Jx
Join on a video conferencing device
Tenant key: teams@undp.onpexip.com
Video ID: 124 610 170 4
Suppliers not attending the pre bid meeting will not be disqualified
The focal point for the arrangement is: UNDP Procurement Unit
E-mail: vendors.sle@undp.org
Designated Position: Head of Procurement
SITE VISITE (THIS IS MANDATORY)
Date: Thursday 4th December 2025
Venue: Entrance of the Sierra Leone Police Training School, Hastings
Time: 10:30 am to 1:00 pm.
Contact: UNDP Procurement Unit
Contact email: vendors.sle@undp.org
SUPPLIERS ARE ENCOURAGED TO SIGN THE SITE VISIT REGISTER AT THE SITE UPON COMPLETION OF THE SITE VISIT.
We look forward to receiving your bid.