| Overview : CALL FOR EXPRESSION OF INTEREST (EOI) - Pre-qualification of Organizations/Companies for undertaking Event Management Services in Chittagong Hill Tracts (CHT) under SID CHT Project, UNDP Bangladesh Case Ref. EOI-BD-2020-001 Issue date 20 April 2020 Closing date 4 May 2020 Scope of the EOI: UNDP Bangladesh invites interested organizations/companies/firms to submit their Expression of Interest (EOI) to participate in Event Management Services and anticipates issuing corresponding Solicitation (Micro-Purchase /RFQ/RFP/ITB) on the above subject requirement. In this regard, UNDP Bangladesh is interested in identifying eligible, well established and qualified organizations/companies for the above-mentioned requirements who has the technical capacity, knowledge, relevant experience, reputation and past enormous history in the field of event management services. 1. Objective: UNDP SID CHT regularly organizes conferences, workshops, seminars and meetings (“Events”) in respect of its programme implementation in Chittagong Hill Tracts. Up to Project period UNDP SID CHT has envisaged a total of around 300 smalls; medium and large events and the total expected value for these events will be around $ 500,000. To achieve cost efficiency from economies of scale while ensuring outstanding quality of services, it has been decided to consolidate all Events Management requirements and enter into a common contract(s) with a qualified vendor. CHTDF- UNDP desires to conclude a pre-qualification for a maximum period of three (3) years for Event Management services with an organizations) with experience in this area. The successful organizations (hereinafter referred to as the "Contractor(s)”) shall be contracted on a need basis for specific events or group of events, and the contract shall be renewable upon satisfactory evaluation of performance. UNDP will select at least three or more qualified Contractors based on the results of competitive process. The pre-qualification shall not guarantee an estimate volume of sales on the part of CHTDF. The service provider(s) will be contacted separately regarding the requirements for the individual events or group of events covered by this TOR. 2. Process: Once the submission date of the EOI has passed, UNDP- CHTDF will evaluate all responses submitted. UNDP reserves the right to undertake a physical capacity assessment of the Organizations/Companies premises during the course of the short-listing, if deemed necessary. Only successful participants will be notified by email of the outcome of the evaluation. On the basis of the EOI evaluation, qualified Organizations/Companies will be pre-qualified and invited to participate in the RFP/RFQ for undertaking any upcoming specific Event Management Services in the near future required for UNDP- CHTDF. 3. Submission details: Interested suppliers/contractors must provide sufficient evidence/documents to validate their qualifications mentioned in the table “The evaluation and pre-qualified criteria for the EOI” Please note that any application will not be considered if all documents mentioned in the table “The evaluation and pre-qualified criteria for the EOI” under the section 3(Evaluation and Eligibility) would not be submitted. Any prospective organization can provide any other additional documents/information apart from the information requested above, if the organization feels that such documents/information will be useful for the evaluation. Clarification : Any clarification on the Expression of Interest shall be sent via e-mail to bd.procurement@undp.org mentioning the subject as “Inquiry EOI-BD-2020-001”. All requests for clarification shall be received not later than 26 April 2020, COB for submission of the applications as stipulated above. Answers to questions/inquiries will be posted on UNDP Bangladesh corporate website: http://www.bd.undp.org/content/bangladesh/en/home/operations/procurement.html UNDP may undertake a physical capacity assessment of the Companies premises during the short-listing, if deemed necessary. Companies will be shortlisted in accordance with the procedure set out in the UNDP Procurement Guideline and UNDP Financial Rules and Regulations. Only shortlisted companies will be considered for bid solicitation for year. Solicitation documents (Micro purchase/ITB/RFP/RFQ) and any subsequent purchase order will be issued in accordance with the rule and procedures of UNDP. Pre-Proposal Conference: A pre-proposal conference will be held on 26 April 2020 (Tuesday) Time: 2:30 pm. Via Online via ZOOM LINK All interested organizations are requested to participate at the meeting. Deadline of applications: The EOI and accompanying documents must be submitted on or before 4:30 pm. (local time) on Monday 4 May 2020. Bids must be submitted through the dedicated email details given below: bd.procurement@undp.org - Format: PDF files only
- File names must be maximum 60 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard.
- All files must be free of viruses and not corrupted.
- Max. File Size per transmission: 20MB
- Mandatory subject of email: EOI-BD-2020-001
- ZIP format files allowed in case large volume of document – but NOT RAR formats and not to exceed 20 MB
Documents sent by e-mail will only be accepted. EOI received after the above deadline will not be considered. The EOI does not entail any commitment on the part of UNDP, either financial or otherwise. UNDP reserves the right to accept or reject any or all EOI without incurring any obligation to inform the affected applicant/s of the grounds. The subsequent bidding documents and awarded contracts/purchase order(s) will be issued in accordance with the Rules and Regulations of UNDP. [1] Please send your email ID to ‘bd.procurement@undp.org’ with subject line ‘EOI-BD-2020-001’ to get the ZOOM invitation video link for the meeting Important Links: 1. https://www.undp.org/content/undp/en/home/operations/procurement/business/ 2. https://www.undp.org/content/undp/en/home/operations/procurement/business/how-we-buy/ UPDATE: 29 April 2020 1. Pre-Bid Meeting Minutes - Attached 2. Amendment-1 for Deadline extension - Attached | 
