Overview : The United Nations Development Programme (UNDP) hereby invites you to submit a Proposal to this Request for Proposal (RFP) for the above-referenced subject. This RFP includes the following documents: Section 1 – This Notice of Invitation Section 2 – Instructions to Proposers (including Data Sheet) Section 3 – Terms of Reference Section 4 – Proposal Submission Form Section 5 – Documents Establishing the Eligibility and Qualifications of the Proposer Section 6 – Technical Proposal Form Section 7 – Financial Proposal Form Section 8 – Form for Proposal Security [disregard, if not required as per Data Sheet] Section 9 – Form for Performance Security [disregard, if not required as per Data Sheet] Section 10 – Form for Advanced Payment Guarantee [disregard, if not required as per Data Sheet] Section 11 – Contract for Professional Services, including General Terms and Conditions Appendix A – Instructions manual for use of the E-tendering system by suppliers. Appendix B – Terms and Conditions for use of online e-Tendering system. Your offer, comprising of a Technical and Financial Proposal, should be submitted in accordance with Section 2, through e-Tendering online system and by the deadline indicated in https://etendering.partneragencies.org. You are kindly requested to indicate whether your company intends to submit a Proposal by clicking on “Accept Invitation” button no later than [insert: Close of Business, date]. If that is not the case, UNDP would appreciate your indicating the reason, for our records. If you have received this RFP through a direct invitation by UNDP, transferring this invitation to another firm requires your written notification to UNDP of such transfer and the name of the company to whom the invitation was forwarded. Should you require further clarifications, kindly communicate with the contact person identified in the attached Data Sheet as the focal point for queries on this RFP. Project Title: UNDP Nigeria Media and Communications (12-month Long Term Agreement (LTA) of 2 media consulting firms) Background The United Nations Development Programme (UNDP) partners with people at all levels of society to help build nations that can withstand crisis, and drive growth sustainably to improve the quality of life for everyone. On the ground over 170 countries and territories, we offer global perspective and local insight to help empower lives and build resilient nations. Strategic and impactful communications are essential to UNDP’s work in Nigeria; it broadens the impact of policies, facilitates governance reforms, and helps to build strong partnerships for resource mobilization and programme delivery. UNDP’s communication efforts in Nigeria are aimed at strengthening the position of UNDP as the thought leader in development and a partner of choice for the Government of Nigeria. This is done through the development and implementation of communication strategies with core messages and clear constituencies at home and abroad. The Communication and Partnership Unit is responsible for enhancing UNDP Nigeria’s image through engagement with both local and international media. The Unit also serves as the main interface with the media; collaborates across UNDP units to develop corporate messaging on the organisation’s priorities; protects and promotes UNDP’s brand via reputation management, positions UNDP’s leadership and messages externally, highlights donor contributions; harvests and showcases news and stories/results from Country Offices; leads on special events, video production, liaison with other UN communications entities and private individuals. In the context of implementing UNDP’s Country Programme (2018-2021), the UNDP Communications and Partnership Unit is planning robust external engagement around four sustainable development themes of broad public interest – Peace and Security, Inequality, Climate Change and Social Cohesion. UNDP is therefore procuring professional services of local firms to assist in the planning, implementation, coordination and management of planned communication initiatives and achievements under the Long-Term Agreement modality. A maximum of 2 (two) will be engaged for the provision of these services. The selected firms will work on targeted and engaging communication activities during 2021 to 2023 to create maximum impact. Reporting to the Communications Specialist, the selected firms will work across our SDGs-related communications campaigns, supporting outreach with partners and other UN agencies, organisation of events, production of messaging and content and creation of a wide variety of communications products. LTA Objective and Set-up - The overall objective of this Long-Term Agreement (to be utilized on a need-to-need basis) is to facilitate and expedite the procurement process by which UNDP can procure the services of contractor(s) enlisted through demonstrated professional capacity to deliver on expected tasks as listed below.
- The Long-Term Agreement will be awarded to more than one contractor whose offer have been evaluated and determined as:
- Responsive/compliant/acceptable; and
- Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
- The selected contractor(s) will enter a Long-Term Agreement for a maximum of 2 years with UNDP where the services of the consultancy will be commissioned on needs basis. The contractor(s) are expected to work with UNDP Nigeria within the period from which the LTA is operational between 1 April 2021 to 1 March 2023.
- It is anticipated that the assignments within the duration of the LTA will be of varied nature.
- For each assignment issued under this LTA, a specific brief will be provided as per the task and expected results.
- Contractors may be expected to exercise flexibility to undertake assignments at a very short notice (at least 2 days in advance) if urgent work arises or if locations or timeframe change due to unavoidable circumstances.
- The length of time required for each assignment under this LTA is subject to confirmation by UNDP. The number of days of professional work required is thus indicative.
- The contractor(s) should provide an indicative professional rate, which will be used to adjust the value of the any contract issued under this LTA based on number of days commissioned.
- UNDP reserves the right to change the timeframes and itineraries of these jobs.
- UNDP contractor(s) are expected to adhere to UNDP documentation policies of do no harm.
Scope of Work: UNDP Nigeria wishes to engage the services of two (2) Media and Communications firms under Long Term Agreeemnt for a period of 24-months to support communication and visibility of the UNDP Nigeria and its related activities. Under the general guidance and supervision of the UNDP Nigeria Communications Specialist, the contractor will be responsible for providing support in the following general areas: - Support coordination of media events and coverage: including placements of press releases, op-eds, press conferences and media appearances.
- Development and curation of content: identify and recommend potential opportunities to articulate about UNDP Nigeria programmes and its activities with the aim of sustaining audience knowledge and interest.
- Dissemination of information and content: through various platforms on social media, digital channels, and mainstream media.
- Support coordination of programme related events: assist with developing event strategies including planning and coordination of large-scale programme related events (roundtables, launch events, dialogue sessions etc.)
- Provide media monitoring and analysis support: by providing relevant reports and monitoring of audience engagement with the disseminated content.
- Support development of donor related materials: identify and develop potential opportunities to articulate and highlight programme results to donors and partners.
The Contractors will be expected to deliver activities under these categories on an as needed basis as requested by the UNDP. More specifically, the vendor will provide support in the the following areas: Application Procedure: Proposal should be submitted through the online e-Tendering system https://etendering.partneragencies.org (search for Event ID: NGA10-RFP2021/004 Re-advertised) as per the deadline indicated in the system itself. Detailed user guide on how to register in the system can be accessed using the following link: - http://www.undp.org/content/undp/en/home/operations/procurement/business/procurement-notices/resources/ Any request for clarification must be sent in writing, or by standard electronic communication to procurement.ng@undp.org. UNDP will provide responses by uploading them in the system. UNDP looks forward to receiving your Proposal and thanks you in advance for your interest in UNDP procurement opportunities. Yours sincerely, |