| Overview : TERMS OF REFERENCE Reference No. | PN/FJI/101/21 | Title | Knowledge management and capacity-building support consultant | Location | Local Consultant (eligible applicants to be based in one of the following countries -Federated States of Micronesia, Kiribati, the Marshall Islands, Nauru or Palau) | Application deadline | 04 Nov 2021 | Type of Contract | Long Term Agreement - Individual Contractor | Post Level | National Consultant | Languages required: | English | Duration of Initial Contract: | 180 days (Between 20 November 2021 – 31 December 2022) |
BACKGROUND The UNDP Pacific Office in Fiji Effective Governance Team assists Pacific governments in strengthening their public institutions, helping countries in their efforts to promote transparency, accountability and prevent and fight corruption, and supporting inclusive participation to ensure that no one is left behind. Some of key engagements relevant for this assignment include: - Supporting Pacific countries to enhance their governance processes with focus on improving transparency, accountability and strengthening anti-corruption reforms. This includes institutional support and support to civic engagement focused on both strengthening civil society capacities and expanding and protecting spaces for citizen participation, with a special focus on vulnerable groups including women and youth; work with other non-state actors private sector, media and academia on initiatives to promote transparency and accountability and boost anti-corruption reforms particularly in the context of the Agenda 2030 and the SDGs;
- Promoting public service excellence through strengthening of the public service institutions to provide services in transparent, accountable and open manner;
- Strengthening of the justice systems and key justice institutions to carry out improved service delivery and contribute to improved governance and anti-corruption reforms;
- Strengthening the work of Parliaments for improved oversight role and promoting transparency, accountability and integrity.
- To support UNDP in effectively implementing ongoing and exploring new opportunities of engagement in the governance space in the Pacific, UNDP is seeking to recruit a knowledge management and capacity-building support local consultant to assist UNDP in monitoring, reporting, analyzing, capturing and consolidating knowledge and results and organizing online and offline events related to implementation of project activities.
Under the overall guidance of the Team Leader Effective Governance and working closely with relevant Project Manager, the UNDP Pacific Office is seeking the services of a knowledge management and capacity-building support local consultant to support the implementation of transparency, accountability and anti-corruption activities of UNDP’s Governance Unit in the Pacific. The outputs expected from this consultancy are as follows: - Support provided to knowledge management including through analyzing, capturing and consolidating programmatic knowledge and results (collection and analysis of data, drafting of documents, undertaking research, statistical analysis, presentation of results, outreach to stakeholders etc);
- Substantive and logistical support provided to UNDP capacity-building events including though technical support for webinars and in-person workshops and other knowledge-sharing events.
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DUTIES AND RESPONSIBILITIES Scope of Work Working under the supervision of the Effective Governance (EG) Team Leader and working closely with the relevant Project Manager, the Knowledge management and capacity-building support consultant shall be responsible for the following: - Support to monitoring and evaluation activities towards evidence-based reporting and improved use of monitoring and evaluation data for future planning and programming purposes.
- Support to collection, analysis and presentation of data for monitoring and reporting purposes.
- Logistical support for organization of UNDP events including workshops, webinars, knowledge events and other project activities (national, sub-regional and regional).
- Support to administration of project events, including contacts with stakeholders.
- Assistance in implementation and reporting on activities organized by civil society, academia, private and public sector, as well as other governance service lines.
Key deliverables: - Monitoring and evaluation data collected, and related analysis and project reports produced.
- National, sub-regional and regional capacity-building and knowledge-sharing events and other project activities substantively and logistically supported.
- Report after each assignment.
Institutional Arrangement The Consultant will be reporting to the UNDP Effective Governance Team and will be required to work closely with the relevant Project Manager requesting the service. The Consultant is obliged to submit a final report after the finalization of the overall assignment, containing reflections on the performed tasks, deliverables, observations and recommendations for future steps. After each call-off, a short report will be required on the completion of each output. Duration of the Work - The consultant will be required to work up to 180 days spread over 14 months (20 November 2021 to 31 December 2022) under a Long-Term Arrangement (LTA).
Contract Arrangement The successful individual will sign the UNDP Individual Consultant Long Term Agreement. The engagement will be on an intermittent basis with the stated duration based on the required services. UNDP will issue separate terms of reference and purchase order for each specific assignment as a call off from this IC LTA. The TOR will outline the expected outputs, and the number of days to be engaged. The outputs of the assignments will be reviewed by EG Team Leader and the Project Manager. Duty Station The Consultant with required travel to selected PICs depending on the needs and requests of the specific PICs and the COVID-19 restrictions permitting. Since travel will be requested on Ad-hoc basis, UNDP will purchase air tickets for the Consultant based on the most direct route and cost-effective route as per UNDP Travel Guideline. UNDP will also provide Daily Subsistence Allowance (DSA) to the Consultant for the duration of his/her stay at the respective duty station at UN approved DSA rates. The Consultant will be expected to provide reports after every assignment, as well as mission reports when performing missions in the field. |
COMPETENCIES Corporate - Demonstrates integrity and fairness, by modeling the UN/UNDP’s values and ethical standards;
- Promotes the vision, mission and strategic goals of UNDP;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional - Demonstrated ability to work harmoniously in a multi-cultural environment;
- Ability to work on own initiative as well as a member of a team and to work under pressure;
- Excellent relationship management;
- Excellent communication, facilitation, presentation and reporting skills.
- Ability to plan and organize work programme and flow;
- Good teamwork and interpersonal skills;
- Flexibility and ability to handle multiple tasks and work under pressure;
- Excellent drafting and formulation skills;
- Excellent computer skills especially Word, Excel and PowerPoint;
- Knowledge Management and Learning
- Ability to support building of knowledge products;
- Seeks and applies knowledge, information and best practices from within and outside of UNDP;
- Demonstrates a strong capacity for innovation and creativity in providing strategic policy advice and direction.
- Demonstrates strong oral and written communication skills
Judgment/Decision-Making - Mature judgment and initiative;
- Proven ability to provide strategic direction to the project implementation process.
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REQUIRED SKILLS AND EXPERIENCE Educational Qualifications: - Minimum University Degree in Business or Public Administration, Economics, Political, Social Sciences or other related field.
Experience - Minimum 5 years of relevant programmatic and administrative experience is required at the national or international level
- Minimum 3 years of related working experience in the Pacific related to knowledge management including production of monitoring and evaluation reports, data collection and analysis
- Minimum of 3 years of demonstrated experience in organizing events involving Pacific institutions, civil society, private sector and media preferably in relation to anti-corruption/transparency and accountability issues
- Experience in support to implementation of governance projects in the areas of transparency, accountability and anti-corruption will be a strong asset
- Prior experience in working with the UN or other international organizations in the Pacific on similar projects will be an asset
Language requirements - Fluency of English and fluency in local language is required;
Price Proposal and Schedule of Payments Consultant must send a financial proposal based on Lump Sum Amount. The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee, travel costs, living allowance (if any work is to be done outside the IC´s duty station) and any other applicable cost to be incurred by the IC in completing the assignment. The contract price will fixed output-based price regardless of extension of the herein specified duration. Payments will be done upon completion of the deliverables/outputs based on the call-off TOR for each engagement under the LTA. Evaluation Method and Criteria Individual consultants will be evaluated based on the following methodology: Cumulative analysis The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria (70%). and financial criteria (30%). Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment. Technical Criteria for Evaluation (Maximum 70 points) - Criteria A: Minimum University Degree in Business or Public Administration, Economics, Political, Social Sciences or other related field. - 5%.
- Criteria B: Minimum 5 years of relevant programmatic and administrative experience is required at the national or international level– 30%
- Criteria C: Minimum of 3 years of demonstrated experience in organizing events involving Pacific institutions, civil society, private sector and media preferably in relation to anti-corruption/transparency and accountability issues - 20%
- Criteria D: Experience in support to implementation of governance projects in the areas of transparency, accountability and anti-corruption will be a strong asset –. – 10%
- Criteria E: Prior experience in working with the UN or other international organizations in the Pacific on similar projects will be an asset - 5%
Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation. Shortlisted candidates may be called for an interview which will be used to confirm and/or adjust the technical scores awarded based on documentation submitted. Documentation required Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document: - Letter of Confirmation of Interest and Availability using the template provided in Annex II.
- Personal CV, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
- Technical proposal, including a) a brief description of why the individual considers him/herself as the most suitable for the assignment;
- Financial proposal, as per template provided in Annex II.
Note: Successful individual will be required to provide proof of medical insurance coverage before commencement of contract for the duration of the assignment. Incomplete and joint proposals may not be considered. Consultants with whom there is further interest will be contacted. The successful consultant shall opt to sign an Individual Contract or a Reimbursable Loan Agreement (RLA) through its company/employer with UNDP. Annexes Complete proposals shall be submitted through UNDP Jobs site on the below link UNDP Jobs - 102786- Knowledge management and capacity-building support For any clarification regarding this assignment please write to abhishek.prasad@undp.org |
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