Overview : - PROJECT DESCRIPTION
The UN General Assembly has agreed to convene an international meeting entitled “Stockholm+50: a healthy planet for the prosperity of all – our responsibility, our opportunity”, in Stockholm on 2 and 3 June 2022, during the week of World Environment Day. The meeting will commemorate the 50 years since the convening of the UN Conference on the Human Environment. It is also designed to help accelerate implementation of the Sustainable Development Goals during the Decade of Action including through a sustainable recovery from the COVID-19 pandemic. The Government of Sweden will host the meeting with the support of the Government of Kenya. The meeting will reinforce the commemoration of the fiftieth anniversary of the creation of the UN Environment Programme, UNEP@50. The international meeting and its preparation will provide for the effective participation of all States Members of the United Nations and UN specialized agencies and parties to the multilateral environment agreements with participation encouraged at the highest possible level. The international meeting will comprise an opening segment including a commemorative moment dedicated to the United Nations Conference on the Human Environment held in Stockholm in 1972, as well as four plenary meetings, three leadership dialogues, and a closing segment. The leadership dialogues will be collaborative and multi-stakeholder with a focus on recommendations that contribute to the environmental dimension of the SDGs and accelerate implementation of commitments in the decade of action and delivery for sustainable development, including a sustainable recovery from the COVID-19 pandemic. They will address the following themes: -Leadership dialogue 1: Reflecting on the urgent need for actions to achieve a healthy planet and prosperity of all; -Leadership dialogue 2: Achieving a sustainable and inclusive recovery from COVID-19 pandemic; and -Leadership dialogue 3: Accelerating the implementation of the environmental dimension of sustainable development in the context of the decade of action. All relevant major stakeholder groups, including women, youth, older persons, persons with disabilities, indigenous peoples and local communities, as well as other representatives from civil society and the private sector are encouraged to contribute to the discussions of the international meeting and its preparation through consultations at global, regional, and national levels. The objective of the national consultations is to stimulate an inclusive whole-of-society and whole-of-government dialogue on the main themes of Stockhom+50 as they relate to each national context. The consultations will provide in-person and virtual platforms for ideas, insights, and innovation that: - Build a shared global vision on how to achieve a healthy planet and prosperity for all while accelerating progress on the Sustainable Development Goals and Multilateral Environment Agreements through an inclusive green recovery;
- Offer clear recommendations for governments, civil society and private sector on priority actions that can advance national and sectoral policies that address climate change and leverage nature-based solutions including Nationally Determined Contributions (NDCs), National Biodiversity Strategies and Action Plans, green economy/green recovery, and SDG frameworks;
- Amplify the voices of the poor and other marginalized groups; and
- Influence local and global debates that consider the perspectives of all stakeholders.
UNDP has been asked to facilitate national consultations using resources provided by the Government of Sweden and leveraging existing in-country programming and partnerships including through its support to Nationally Determined Contributions processes (e.g., UNDP’s Climate Promise) and broader work on Nature, Climate, Energy and other SDG themes. UNDP will work closely with UNEP and all members of UN Country Teams (UNCT) to convene different development stakeholders and provide relevant knowledge to identify development challenges, opportunities, and solutions with a bottom-up approach. UNCTs, under the leadership and guidance of the UN Resident Coordinator (UNRC), are well placed to support the national consultations as institutional resources and country context allow. Objective OF ASSIGNMENT The objective of this consultancy is to oversee and support the coordination of the Stockholm+50 National Consultations DUTIES AND RESPONSIBILITIES The consultant will be expected to work closely with the UNDP Environment Portfolio, relevant stakeholders including key Government counterparts and other United Nations agencies to provide support in the following areas. - initial planning and coordination to define the consultation structure (i.e., number of in-person/online live consultations), and to identify speakers/facilitators, participants, and prepare the consultation agenda, data and communications strategy;
- Liaise and coordinate with core partners (e.g., nearest Embassy of Sweden, RCO) throughout Secure venue, draft concept note, prepare budget for in-person consultations
- Support gender mainstreaming throughout the consultation process. Ensure optimal engagement of UNDP CO gender focal point, National Gender Institution in country, and UNFCCC National Gender Focal Point to facilitate the integration of gender equality and women’s leadership considerations into key outputs, deliverables, and activities;
- Promote the national consultation in advance including save-the-date, invitations, sharing of background information including on NDCs and other relevant policy frameworks, and population of SparkBlue virtual consultation space;
- Disseminate forms and information products through relevant communication channels to support the collection and analysis of complementary information on national consultation activities;
- Support the analysis and contextualization of data collected for consultation activities;
- Liaise with Stockholm+50 team and ensure all required information is completed on time;
- Organize main in-person/live/streamed consultations over 1-3 day period or longer;
- Facilitate ongoing post-consultation online discussion on SparkBlue virtual platform;
- Administer and maintain SparkBlue national consultation page with relevant content and information. Coordinate moderators and their daily interventions. Create communication strategies and execute to identify and drive relevant stakeholders to the platform.
- Document and report back on results of consultations;
- Coordinate communication activities necessary to capture meaningful content from the consultation(s), such as photographs and video, and coordinate communication needs;
- Ensure ongoing post-Conference follow-up.
PAYMENT SCHEDULE/DELIVERABLES The contractor will deliver on the following outputs. Activities/Deliverables | Days to complete the deliverables | Target Due Dates | Schedule of Payments | Person to manage the contract and certify for the Payment | Deliverable One Payment upon Submission and Acceptance of Inception Report detailing approach to assignment | 5 Days | 2nd Week of March 2022 | 20% of contract amount | Environment Portfolio Head or Delegate | Deliverable Two Payment upon Submission and Completion of the following outputs; - National consultations successfully planned, promoted, and organized in close collaboration with UNCT and national and international stakeholder groups;
2. SparkBlue national consultation space set-up and supporting stakeholder engagement; 3. significant data and other useful knowledge gathered and shared to inform global Stockholm+50 meeting and advance national and sectoral development policies and plans; 4. communication strategy developed and fully implemented throughout all consultation stages; 5. A gender equal and socially inclusive approach is mainstreamed throughout all consultation stages; women’s empowerment and leadership considerations are supported and integrated into key outputs and deliverables; | 75 Days | End of June 2022 | 70% of contract amount | Environment Portfolio Head or Delegate | Deliverable Three - all reporting and post-consultation follow-up requirements completed.
| 62 Days | End of September 2022 | 10% of contract amount | Environment Portfolio Head or Delegate |
REPORTING & PAYMENT TERMS The consultant will work under the direct supervision of the Head of the Environment Portfolio or delegate. Submission of deliverables will be completed in accordance with the above schedule unless revised timelines are mutually agreed by UNDP and the consultant. Acceptance of deliverables will be determined by UNDP Deputy Resident Representative or delegate. Milestone payments will be lumpsum based made upon submission and acceptance of specific deliverables. Resources provided The Consultant shall provide his/her own equipment (hardware and software) and baseline connectivity except in situations where specialized equipment is required (e.g satellite phone, office printing) whereupon the UNDP Country office shall avail as required). The consultant will work from their own office space or the UNDP Country Office and attend meetings with UNDP and relevant stakeholders as required. Costs associated with any required travel out of Port Moresby will be covered by the project. Institutional Arrangements The assignment will be undertaken in close partnership and with the direction from the UNDP Country Office in PNG. The contractor will bear full responsibility for production of outputs in line with expected outputs with deliverables outlined in this agreement. Duration of the assignment The duration of the assignment is from March – September 2022 In accordance with the expected outputs and deliverables, the contractor submits reports to the designated UNDP focal point for review of outputs, comments, certify/approval/acceptance of works afterwards. Duty station Port Moresby Education and experience Education - Bachelor’s degree in environmental, social sciences or similar development-related fields
Work experience - At least 5 years of professional experience in development or programme coordination
- Experience in working with a combination of public, private sector and civil society organizations and platforms
- Fluency in spoken and written English.
- Proven competency and experience in internet and social networking tools (i.e. Facebook, Twitter and YouTube, etc.) ability to use standard computer applications (i.e. Word, Excel, PowerPoint, Outlook, etc.)
Evaluation Cumulative analysis The proposals will be evaluated using the cumulative analysis method with a split 70% technical and 30% financial scoring. The proposal with the highest cumulative scoring will be awarded the contract. Applications will be evaluated technically, and points are attributed based on how well the proposal meets the requirements of the Terms of Reference using the guidelines detailed in the table below: When using this weighted scoring method, the award of the contract may be made to the individual consultant whose offer has been evaluated and determined as: a) Responsive/compliant/acceptable, and b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. * Technical Criteria weighting; 70% * Financial Criteria weighting; 30% Only candidates obtaining a minimum of 49 points in the Technical Evaluation would be considered for the Financial Evaluation. Interviews may be conducted as part of technical assessment for shortlisted proposals. Criteria | Points | Percentage | Qualification | | 15% | - Relevant education qualification in environmental, social sciences or similar development-related fields
| 15 | | Experience | | 46% | - Experience of professional experience in development or programme coordination
| 20 | | - Proven competency and experience in internet and social networking tools (i.e. Facebook, Twitter and YouTube, etc.) ability to use standard computer applications (i.e. Word, Excel, PowerPoint, Outlook, etc.)
| 15 | | - Strong facilitation and coordination skills.
| 11 | | Competencies | | 9% | - Excellent interpersonal skills, including ability to establish strong cooperative relationships with senior government officials and development partners.
- Ability to quickly adapt to change, and to remain calm under pressure;
- Fluency in written and spoken English.
| 3 3 3 | | Technical Criteria | | 70% | Financial Criteria – Lowest Price | | 30% | Total | | 100% |
Documents to be included when submitting Consultancy Proposals The following documents may be requested: - Duly executed Letter of Confirmation of Interest and Availability using the template provided by UNDP.
- P11 form using the template provided by UNDP which indicates all past experience from similar projects, as well as the contact details (email and telephone number) with at least three (3) professional references.
- Technical Proposal outlining the proposed methodology and approach for completing all the tasks outlined in the TOR.
- Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided. If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must stipulate that arrangement at this point and ensure that all costs such costs are duly incorporated in the financial proposal submitted to UNDP.
Lump-sum contracts The financial proposal shall specify a total lump-sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in instalments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. Submission Instructions Completed proposals should be submitted to procurement.png@undp.org no later than 17 March 2022. For any clarification regarding this assignment please write to procurement.pg@undp.org Please be guided by the instructions provided in this document above while preparing your submission. Incomplete proposals and failure to comply with proposal submission instruction may not be considered or may result in disqualification of proposal. UNDP looks forward to receiving your Proposal and thank you in advance for your interest in UNDP procurement opportunities. |
