Procurement Notices

UNDP is in discussions with EU Philippines in implementing the Specific Objectives of EU Philippines’ Green Economy Programme. The Programme has the purpose of supporting the Philippines’ transition towards a green economy, including circular economy, reducing waste and plastic, as well as to increase energy efficiency and renewable energy deployment to support climate change mitigation. The Programme acknowledges that transition to circular economy will have other added benefits such as reduction of use of energy and greenhouse gas emissions, improve biodiversity and natural capital, decreased pollution levels, and climate change adaptation.

The Programme tackles three main levels:

1. Establishing a Policy Dialogue Platform at central government level to mobilize EU expertise to facilitate policy formulation, improve city to city collaboration through supporting the development of a National Circular Economy Strategy and Roadmap, extend dialogue to promote renewable energy/energy efficiency and to apply the dialogue’s outcomes;
2. Working with local government units (LGUs) where EU expertise will support to define and implement circular economy, climate change and energy policies with a human rights and gender-responsive perspective, outreach and support of local business and civil society, and support less advanced LGUs;
3. Enhancing engagement of the private and financial sectors into the circular waste economy creating better conditions for private sector investment by supporting business driven waste reduction strategies and circular solutions in the production process.

The results chain of the Programme is as follows:

Overall Objective (Impact).  To support the Philippines in an inclusive and green recovery by unlocking the potential, the delivery and operationalization of the circular economy aiming in particular at the reduction of plastic waste, increased energy efficiency and renewable energy deployment and promoting and implementing climate change mitigation measures.

Specific Objectives (Outcomes):

SO1: Improved circular waste economy and climate change policies and reduced GHG emissions

SO2: Enhanced practices of circular waste economy by the LGUs in collaboration with private sector and civil society sector, with focus on youth and gender equality

SO3: Enhanced engagement of the private and financial sectors into circular, waste-reduction economy

SO4: Increased energy efficiency and renewable energy deployment.

Following discussions with EU and the government, the UNDP has been identified to implement SO 2, in collaboration with other entities tasked to implement SO1, SO3 and SO4.

The key Outputs of SO2 are as follows:

• Output 2.1 Improved capacity of the Local Government Units for implementing sustainable financing and innovation strategies and projects in collaboration with the private sector and Civil Society organisations representing women and specific groups.
• Output 2.2 Enhanced capacities of interested Local Government to address their identified challenges in the Circular Plastic Economy transition.

The UNDP will bring into the Programme, its knowledge and experience in working with national government in support of programme formulation and policy actions as well as working with cities and other local governments in transitioning to circular economy approaches.  In parallel, the UNDP is developing a CE Offer following learnings from its initiatives. The Offer will include the development of a CE Portfolio of projects with an estimated funding of USD 100 million.  The portfolio will also identify the sources of financing, potential sources of investments - (grants, loans, blended finance etc.), develop partnerships and design investment vehicles to match appropriate partners and project proponents in the circular economy sphere in the Philippines.  This project preparation in partnership with EU will constitute a component of this CE Portfolio.

UNDP, in collaboration with the Government of the Philippines, seeks to engage a qualified National Stakeholder Engagement and Gender Specialist to provide inputs in fully developing the Project Document for SO2, as member of the Project Preparation Team.

The Project Preparation Team Lead will draft and finalize the Project Document (ProDoc), including all mandatory and project specific annexes, required by the UNDP and EU. The Project Preparation phase will be underpinned by a participatory approach, with regular consultation and working meetings with all key stakeholders throughout the phase. Specific attention will be given to gender issues by undertaking a gender analysis to ensure optimal involvement of women in, and beneficiation from project interventions.

C.     Scope of Work

Role:

The National Stakeholder Engagement and Gender Specialist will develop mandatory project Annexes related to application of stakeholder engagement and gender. The consultant will be a gender and social inclusion expert with experience in-depth gender analysis and local community engagement.

Responsibilities:

Preparatory Technical Studies and Reviews:  Prepare inputs and support the required analyses/studies, as agreed with the Project Preparation Team Leader, including:

1. Prepare activity designs of national and local stakeholder consultations to be undertaken;
2. Lead the conduct of national and local stakeholder consultations
3. Conduct assessment of the level awareness of stakeholders on circular economy, and related policies and procedures
4. Prepare the gender and youth analysis and action plan and work closely with the Team Leader to ensure its findings are meaningfully integrated into the project’s strategy, theory of change and results framework;
5. Prepare the stakeholder analysis and develop into the comprehensive Stakeholder Engagement Plan, as well as work closely with the Team Leader to ensure its findings are meaningfully integrated into the project’s strategy, theory of change and results framework;
6. Prepare an Action Plan for the participation of local communities, informal sector and civil society in LGU circular economy initiatives
7. Advise on gender and youth responsive stakeholder analysis and consultations and ensure that they are complete and comprehensive; and
8. Support the completion of any additional studies that are determined to be needed for the preparation of the ProDoc and all other final outputs as guided by the Team Leader.

Formulation of the ProDoc, CEO Endorsement Request and Mandatory Annexes as well as project specific annexes:

1. Prepare Gender Action Plan, with appropriate budget and identification of appropriate project interventions to ensure youth and gender mainstreaming including at project demonstration sites;
2. Using the findings from the youth and gender analysis, provide inputs to the project’s results framework and theory of change; ensure youth and gender considerations are integrated into the project’s theory of change;
3. Prepare the Stakeholder Engagement Plan and ensure it is socially Inclusive and youth and gender responsive;
4. Support the agreements on project management arrangements and ensure that youth and gender appropriate stakeholders are adequately incorporated into these arrangements.

Validation Workshop:

1. Lead the conduct of the validation workshop; and
2. Support all necessary revisions that arise during the workshop, as appropriate.

Final Deliverables

Below are the expected final deliverables from the National Stakeholder Engagement and Gender Specialist.

1. Activity designs of national and local stakeholder consultations;
2. Stakeholder Consultation Report, including FPIC consultations (if necessary);
3. Stakeholder Analysis and Engagement Plan;
4. Youth and Gender Analysis and Action Plan;
5. Assessment of existing MEAL system and recommendations on enhancing this during Project implementation;
6. Appropriate inputs to the final UNDP project document based on guidance from the Team Leader including on youth and gender-responsive consultation and consultations with LGUs, local communities and any Indigenous Peoples present within the pilot sites.

D.     Expected Outputs and Deliverables

E.      Institutional Arrangements

• The Consultant will work under the direct guidance of the Team Leader and will report to the Team Leader, Climate Action in UNDP Philippines;
• He/She will collaborate closely with the Circular Economy Team composed of Country Office staff, and staff and Consultants from the Bangkok Regional Hub and UNDP Headquarters
• The Consultant will be given access to relevant information necessary for execution of the tasks under this assignment;
• The Consultant is expected to be reasonably flexible with his/her availability during the project preparation tasks;
• Payments will be made upon submission of certification of payment form, and acceptance and confirmation by CO and outputs delivered. If the quality does not meet standards or requirements, the consultant will be asked to rewrite or revise (as necessary) the document before proceeding to payment. 

F.     Duration of the Work

The expected work duration maximum 40 working days, spread over from November 2022 to May 2023.

G.     Duty Station

• The Consultant will be Philippines-based with mission(s) to the project sites;
• For meetings related to the project, UNDP will cover all cost of travel to Metro Manila, if the consultant’s duty station is outside Metro Manila;
• There will be visits to the project demonstration sites, the COVID19 travel restrictions permitting. Due to the COVID19 travel restrictions the missions could be organized virtually; In light of the COVID-19 pandemic and declaration of State of Public Health Emergency in the Philippines, all work and travel of the Individual consultant shall be done within the guidelines and protocols set by the local and national government. Field work, trainings, meetings, and coordination shall be done in compliance with community quarantine policies;
• Any necessary site visit travel must be approved in advance by the CO focal point;
• The BSAFE course must be completed before the commencement of travel;
• Individual Consultants are responsible for ensuring they have vaccinations/inoculations when traveling to certain countries, as designated by the UN Medical Director;
• Consultants are also required to comply with the UN security directives set forth under https://dss.un.org/dssweb/; 
• Travels to site visits will be arranged and shouldered by the UNDP CO;
• In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed based on provision of supporting documentation.
•  

Corporate Competencies:

• Demonstrates integrity by modelling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favoritism.
• Demonstrable experience in the technical area of circular economy, waste management and environmental management.
• Demonstrable experience with UNDP project development, implementation and/or evaluation, including formulation of circular economy projects with capacity development elements.

Functional Competencies:

• Able to communicate effectively in writing to a varied and broad audience in a simple and concise manner.
• Capable of working in a high- pressure environment with sharp and frequent deadlines, managing many tasks simultaneously;
• Excellent analytical and organizational skills;
• Exercises the highest level of responsibility and be able to handle confidential and politically sensitive issues in a responsible and mature manner.
• Works well in a team;
• Projects a positive image and is ready to take on a wide range of tasks;
• Focuses on results for the client;
• Welcomes constructive feedback; and
• Fluent English language (both oral and written) and excellent communication and presentation skills, particularly in the preparation of written documents.

I.      Scope of Price Proposal and Schedule of Payments

• The Contractor should send the financial proposal based on a lump-sum amount for the delivery of the outputs identified below. The total amount quoted shall be “all inclusive” (professional fees, medical insurance, communications, transportation, insurance, etc.) that could possibly be incurred by the Contractor should be factored into the final amount submitted in the proposal. Travel, as deemed relevant by UNDP and compliant with government guidelines on community quarantine, will be arranged and paid for by UNDP and should not be included in the financial proposal.
• Medical/health insurance must be purchased by the individual at his/her own expense, and upon award of contract, the Contractor must be ready to submit proof of insurance valid during contract duration
• The contract price will be fixed output-based price. Any deviations from the output and timeline will be agreed upon between the Contractor and the UNDP.
• Payments will be done upon satisfactory completion of the delivery by target due dates. Outputs will be certified by the environmental focal point in UNDP Philippines prior to release of payments.

J.     Criteria for Selection of the Best Offer

• Only those applications which are responsive and compliant will be evaluated. Incomplete applications will not be considered;
• Offers will be evaluated according to the Combined Scoring method - where the technical criteria will be weighted at 70% (qualifications) and the financial offer will be weighted at 30% (computed as a ratio of the proposal being evaluated and the lowest priced proposal of those technically qualified);
• The technical criteria (education, experience) will be based on a maximum 70 points. Only those that have obtained a minimum of 70% (70 out of 100 points) from the review of education and experience will be deemed technically compliant and considered for financial evaluation;
• Financial score (max 30 points) shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal of those technically qualified;
• The financial proposal shall specify an all-inclusive lump sum fee. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal must additionally include a breakdown of this daily fee (including all foreseeable expenses to carry out the assignment).
• Applicant receiving the Highest Combined Score and has accepted UNDP’s General Terms and Conditions will be awarded the contract.

Recommended Presentation of Offer

1. Duly accomplished Offeror's Letter to UNDP Confirming Interest and Availability for the IC that indicates the all-inclusive lumpsum contract price, supported by a breakdown of costs, as per template provided; If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP;
2. Financial Proposal (Annex 2 of Offeror's Letter to UNDP Confirming Interest and Availability)- use UNDP Template
3. Personal CV or P11 Personal History Form, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;  

Offerors must upload in one (1) file the documents mentioned above.

Templates for a) P11 Personal History Form and b)  Offeror's Letter to UNDP Confirming Interest and Availability and Financial Proposal (Annex 2) are available through the link below. UNDP General Terms and Conditions for Individual Contractors  are also available:

https://drive.google.com/drive/folders/1vB63DIM-ogrwNGNyj22jBaQnYP6k7p4f?usp=sharing

Incomplete submission of required documents may result in disqualification.

Please see the deadline of submissions above.

Because of the volume of applications UNDP receives, only shortlisted offerors will be notified.