| Overview : Reference : IC/PNG/057-2022 Duration& Location: 120 days over 11 months of which the work should be completed whilst in the duty station, Port Moresby. 1. Project Background The United Nations Development Programme (UNDP), in partnership with the Conservation and Environment Protection Authority (CEPA), supported the “Sustainable Financing of Papua New Guinea’s Protected Area Network” project, which aims to strengthen the Government of Papua New Guinea’s ability to fulfil its protected area mandate and implement the Protected Area Policy. The key objectives are to: (i) secure stable and long-term financial resources for the management of protected areas across the country; (ii) ensure that these financial resources are allocated to contribute to improving effectiveness of the management of the protected areas across the country; and (iii) ensure that they are managed cost-effectively and efficiently with respect to their conservation and other complementary development objectives. In recognition of this need, the project included a component focused on the establishment, operationalization and mobilization of funding for a Biodiversity and Climate Fund to primarily support funding of PNG’s Protected Area Network to ensure the protection of biodiversity, while working to provide nature-based solutions to support climate mitigation and resilience. Work under the project resulted in the creation of the Papua New Guinea Biodiversity and Climate Fund (BCF) in 2022. The BCF is designed to be a well-governed, transparent, national-level funding institution that can catalyze resources from a variety of sources - from donors to private sector entities - and deploy them successfully where they are needed most while ensuring their effective use and impact. The support from the Fund will support PNG’s approach to conservation, which is based on the premise of ‘doing conservation differently’ and placing people at the heart of conservation, incentivising business models that have a net benefit to the environment, are transformative and demonstrate that conservation and economic development are not conflicting but complementary. The Fund will also support the implementation of the country’s climate strategies, by funding nature-based solutions to mitigation and adaptation. The Fund has been established as an independent entity to attract, manage and disburse funds. The Fund will provide greater transparency and accountability for donors and private sector supporting the implementation of the identified finance solutions. Stakeholder consultation, a best practice review and legal analysis have already been completed and presented. The Fund was officially launched in September 2022 with the inaugural Board meeting and the release of the first call for proposals. During its start-up phase the Fund will be incubated within the project at UNDP to ensure that the Secretariat receives support in order to successfully implement its governance systems, mobilise resources, and deliver a pipeline of successfully funded conservation projects. 2. Objective The objective of the consultancy is to to build the capacity of the Secretariat to implement its governance and management systems, mobilise resources, and support the Board during its start-up phase. 3. Scope of consultancy The consultant will be home-based but with regular travel to Port Moresby to conduct meetings, training and workshops. The Consultant will work with the Project team, under the supervision of UNDP’s Chief Technical Advisor, as well as the PNG Country Office on the following activities: - Work with Secretariat staff and the Board to implement the management, governance and reporting systems articulated in the Fund’s governing documents, including working with Secretariat staff to establish and implement systems for monitoring grants. Revise draft documents as needed based on lessons from experience and guidance from the Board; finalize management structure. Work with the Board President to develop Board agendas and ensure regular Board meetings. (30 days)
- Guide the implementation of the Fund’s Strategic Plan, including working with the Board to identify a time line and implementation plan toward the establishment of the independent entity. (15 Days);
- Develop at least five (5) funding proposals/opportunities (25 Days);
- Organisation and management of the second funding rounds, together with the Fund’s programme manager (10 Days);
- Providing mentorship and training to the Fund Secretariat team on the Fund’s management and governance systems (10 Days);
- Produce an annual report for the Fund based on a pre-agreed reporting template providing recommendations for the next steps in support of the implementation of the Fund’s overall program and strategy (10 Days).
- Maintaining strategic relationships with government, private sector, donors and NGO actors that build the reputation of the Fund in addition to representation and public engagements on behalf of the Fund. (20 days)
4. Key deliverable and schedule of payment Reporting period and key milestones | Duration | Report due | Payment Percentage | Review and Approvals |
|---|
Payment upon submission and acceptance of the following deliverable: - Development of an action plan for the consultancy following an inception meeting with the Fund Secretariat and UNDP.
| 10 days | 15 December 2022 | 10% | CTA | Payment upon submission and acceptance of the following deliverables: - Consultation, development and approval of an operational plan and procedures to implement the Fund’s Strategic Plan.
| 20 days | 28 February 2023 | 15% | CTA | Payment upon submission and acceptance of the following deliverables: - Consultation, development, submission and approval of two funding proposals.
| 20 days | 30 April 2023 | 25% | CTA | Payment upon submission and acceptance of the following deliverable: - Submission of the second funding call for proposals to be presented to the Fund’s Board.
| 15 days | 30 June 2023 | 10% | CTA | Payment upon submission and acceptance of the following deliverables: - Consultation, development, submission and approval of a further three funding proposals.
- Facilitated training to the Secretariat team on the Fund’s management and governance systems.
| 35 days | 31 August 2023 | 25% | CTA | Payment upon submission and acceptance of the following deliverables: - Draft annual report
- Final Fund annual report that incorporates feedback from the Board and Secretariat staff .
| 20 Days | 30 October 2023 | 15% | CTA |
5. Working Arrangement The consultant will closely work with the Fund team while taking responsibility for deadlines and deliverables as outlined in the Terms of Reference and associated Contract. The consultant will be expected to deliver their tasks in the duty station of Port Moresby in order to maintain communication with the Fund Secretariat as well as ensure transfer of skills. The consultant is expected to have their own equipment to perform the tasks above, such as laptop, design software for documents and infographics, camera and/or video equipment, as well as regular and stable internet connection. - Required Experiences and Skills
Education and experience - At least a Bachelor’s degree or higher in business development, economic development, natural resource management or related fields of expertise.
- Minimum 9 years’ experience of leadership experience with oversight of staff, budgets and operations.
- Demonstratable track record of performance, executive presence and decision-making, strong marketing and business development skills.
- Demonstrated hands-on experience managing complex stakeholder relationships and entrepreneurial abilities; ability to think creatively and problem solve.
- Demonstratable experience in Papua New Guinea and knowledge of its operating environment for foundations and/or NGOs, as well as the conservation and climate change sector.
- Experience working in partnership with the Government of Papua New Guinea on environmental and/or social policies and programs.
Competencies - Ability to work independently and to deliver high quality programs with minimal supervision.
- Excellent oral and writing communication skills.
7. Evaluation Cumulative analysis The proposals will be evaluated using the cumulative analysis method with a split 70% technical and 30% financial scoring. The proposal with the highest cumulative scoring will be awarded the contract. Applications will be evaluated technically, and points are attributed based on how well the proposal meets the requirements of the Terms of Reference using the guidelines detailed in the table below. When using this weighted scoring method, the award of the contract may be made to the individual consultant whose offer has been evaluated and determined as: a) Responsive/compliant/acceptable, and b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. * Technical Criteria weighting; 70% * Financial Criteria weighting; 30% Only candidates obtaining a minimum of 49 points in the Technical Evaluation would be considered for the Financial Evaluation. Interviews may be conducted as part of technical assessment for shortlisted proposals. Criteria | Points | Percentage | Technical criteria | | 70% | i. Qualification | | 15% | - At least a Bachelor’s degree or higher in business development, economic development, natural resource management or related fields of expertise.
| 15 | | ii. Experience | | 50% | - Minimum 9 years’ experience of leadership experience with oversight of staff, budgets and operations.
| 10 | | - Demonstratable track record of performance, executive presence and decision-making, strong marketing and business development skills.
| 10 | | - Demonstrated hands-on experience managing complex stakeholder relationships and entrepreneurial abilities; ability to think creatively and problem solve
| 10 | | - Experience working in partnership with the Government of Papua New Guinea on environmental and/or social policies and programs.
| 10 | | - Demonstratable experience in Papua New Guinea and knowledge of its operating environment for foundations and/or NGOs, as well as the conservation and climate change sector.
| 10 | | iii. Competencies - Ability to work independently and to deliver high quality programs with minimal supervision
- Excellent verbal and writing communication skills
| 3 2 | 5% | Financial Criteria – Lowest Price | | 30% | Total | | 100% |
Documents to be included when submitting Consultancy Proposals The following documents may be requested: - Duly executed Letter of Confirmation of Interest and Availability using the template provided by UNDP;
- P11 form using template provided by UNDP which indicates all past experience from similar projects, as well as the contact details (email and telephone number) with at least three (3) professional references;
- Technical proposal outlining the proposed methodology and approach for completing all the tasks outlined in the TOR as well as three examples of previous outputs developed for similar initiatives.
- Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided. If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must stipulate that arrangement at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP .
Lump-sum contracts The financial proposal shall specify a total lump-sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in instalments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump-sum amount (including travel, living expenses, and number of anticipated working days). Travel Travel within Port Moresby is required in order to deliver the tasks in these terms of reference and should be contained with the consultant’s financial proposal. Submission Instructions Completed proposals should be submitted to procurement.png@undp.org , no later than 11 November 2022. For any clarification regarding this assignment please write to procurement.pg@undp.org Please be guided by the instructions provided in this document above while preparing your submission. Incomplete proposals and failure to comply with proposal submission instruction may not be considered or may result in disqualification of proposal. UNDP looks forward to receiving your Proposal and thank you in advance for your interest in UNDP procurement opportunities. |
