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IC - Individual contractor
UNDP Saudi Arabia - SAUDI ARABIA
08-Apr-23
26-Mar-23
97624
Terms of Reference for Individual Contractor
Post Title: | Senior Geodetic/Spatial Database Consultant |
Anticipated Starting Date: | ASAP |
Duration: | Six (6) weeks over a period of 6 months |
Location: | Riyadh, Saudi Arabia |
Project: | Advisory Services to the General Authority for Survey and Geospatial Information |
National or International consultancy: | International Consultant |
A. Project Description
This project represents the third phase in a strategic partnership focusing on promoting surveying works and geospatial capabilities and a myriad of actions and products stemming from these two areas of work. The key objective of this intervention is to maintain the provision of advisory services in developing the national capacities for effective geo-spatial surveys, generating the national geo-spatial data infrastructure, generating multi-purpose knowledge from such surveys to efficiently boost national efforts in achieving the key directions provided by 2030 Saudi Vision, as well as promoting the national implementation of the Sustainable Development Goals (SDGs).
The completion of the previous phase has been instrumental in nurturing the idea of developing the foundation of financial sustainability whereby the General Authority for Survey and Geospatial Information (GASGI, ex GCS) will achieve a high level of efficiency in all its geospatial products. It is through this quality and efficiency that GASGI wishes to expand the availability and marketing of its products and to broaden public awareness about its products and services. The core areas around which all aspects of this project act upon are: Geodesy, Geospatial Services, Hydrography, Map Production, Institutional Excellence, and the establishment of GASGI Academy.
Advisory services are provided towards the achievement of financial sustainability and contribution to the national economy. Moreover, advocacy promoted for wider visibility of GASGI Capacity development will also focus on training in the core areas of land survey; geodetic survey; topographic survey’ and Cadastral survey.
B.Scope of Work
The Senior Geodetic/Spatial database consultant is needed in order to:
C.Expected Deliverables and Outputs
Deliverable/ Output |
Estimated Duration to Complete | Review and Approvals Required |
Report, revision of project phase deliverables and conformity assessment of the project phase deliverables with the RFP, regulation and standards. | 5 working days | General Directorate of Geodesy in GASGI
|
Report, revision of project phase deliverables and conformity assessment of the project phase deliverables with the RFP. Analyzing proposed database model and prototype. | 5 working days | |
Report, revision of project phase deliverables and conformity assessment of the project phase deliverables with the RFP. Creating and describing rules for structuring data and building preliminary database ready for initial roll-out and migration. | 5 working days | |
Analyzing the results of data entry, proposal for improving technical specification and assessment of phase outputs. Assessment of web-based applications, services and IS for NGDBS | 5 working days | |
Analyzing the result of final roll-out of the complete system. Test of the system functionality and report the results | 5 working days | |
Analyzing the phase outputs. Final report. Check and validate phase deliverables (English version). Assessment of knowledge transfer | 5 working days | |
Total of Working Days | 30 working days |
|
D.Institutional Arrangement
The expert will be reporting to the General Director of Geodetics at GASGI. A detailed work plan for the expert’s duties and responsibilities will be formulated by GASGI-GDG and the consultant.
E.Duration of the Work
F.Duty Station
Working Arrangements:
G.Qualifications
Excellent written, verbal, and interpersonal communication skills in the English language.
H.Scope of Price Proposal and Schedule of Payments
All proposals must be expressed in a lump sum amount. This amount must be “all-inclusive”. Please note that the terms “all-inclusive” implies that all costs (professional fees, living allowances, communications, consumables, etc.) that could possibly be incurred are already factored into the final amounts submitted in the proposal.
Payments shall be made to the individual contractor upon successful completion and certification by UNDP that services have been satisfactorily performed, based upon the actual number of working days and accomplishments of each deliverable.
Payment shall be made as a deliverables-based lump upon the receipt of the deliverables and certification of satisfactory performance by UNDP.
The Expert will share a Certificate of Payment (CoP) where he/he needs to indicate achieved outputs. Then the certificate of payment must be verified by the UNDP Team and certified by UNDP top management. The Expert is advised to keep a detailed timesheet of the days worked and tasks performed throughout the consultancy assignment. A bi-weekly update of the timesheet will be requested, and such documentation will support the payment process as deemed needful.
Technical Criteria for Evaluation (Maximum 70 points)
Only candidates obtaining a minimum of 70% of the points would be considered for the Financial Evaluation
Payment |
Deliverable/ Output | Payment Percentage |
1st Payment | Report, revision of project phase deliverables and conformity assessment of the project phase deliverables with the RFP, regulation and standards. | 17% |
2nd Payment | Report, revision of project phase deliverables and conformity assessment of the project phase deliverables with the RFP. Analyzing proposed database model and prototype. | 17% |
3rd Payment | Report, revision of project phase deliverables and conformity assessment of the project phase deliverables with the RFP. Creating and describing rules for structuring data and building preliminary database ready for initial roll-out and migration. | 17% |
4th Payment | Analyzing the results of data entry, proposal for improving technical specification and assessment of phase outputs. Assessment of web-based applications, services and IS for NGDBS | 17% |
5th Payment | Analyzing the result of final roll-out of the complete system. Test of the system functionality and report the results | 17% |
6th Payment | Analyzing the phase outputs. Final report. Check and validate phase deliverables (English version). Assessment of knowledge transfer | 15% |
I.Recommended Presentation of Offer
For purposes of generating Offers whose contents are uniformly presented and to facilitate their comparative analysis, it is best to recommend the preferred contents and presentation of the offer to be submitted, as well as the format/sequencing of their presentation. The following documents may be requested:
J.Criteria for Selection of the Best Offer
Applicants are shortlisted based on the Required Skills and Experience stated in the TOR.
The selection of the best offer from the shortlisted candidates will be based on a Combined Scoring method – where the qualifications and methodology will be weighted a max. of 70% and combined with the price offer, which will be weighted a max of 30%.
Individual consultants will be evaluated based on the following methodology:
Step I: Screening and Desk Review
Technical Criteria (CV review and Desk Review/Interview optional) – maximum 70 points. Only candidates who obtained at least 70% of points from the CV desk review (who will score at least 49 points) will be considered for the next evaluation stage, i.e., financial evaluation.
Applications will be first screened, and only candidates meeting the following minimum criteria will progress to the pool for shortlisting:
Technical Evaluation (70 Points, 70% weight)
Requirements | Criteria | Max 70 points |
Education |
| 15 |
Relevant work experience |
| 20 |
| 10 | |
| 10 | |
Work experience in similar contexts |
| 5 |
| 10 |
Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.
Step II: Financial Assessment:
UNDP applies the “Best value for money approach” – the final selection will be based on the combination of the applicants’ qualifications and financial proposal.
|
Financial evaluation - Total 30% (30 points)
The following formula will be used to evaluate the financial proposal:
p = y (µ/z), where
p = points for the financial proposal being evaluated
y = maximum number of points for the financial proposal
µ = price of the lowest-priced proposal
z = price of the proposal being evaluated
The following documents shall be required from the applicants:
L.Instructions for online submissions
Step 1: Please prepare all required documents electronically.
Step 2: Combine all documents in ONE SINGLE FILE (preferably in PDF; however, Word format can also be accepted) and upload to the UNDP Jobs links
Step 3: After that, you will receive an auto-reply from the UNDP jobs if your offer is received successfully.
Interested applicants are advised to carefully review this advertisement and ensure that they meet the requirements and qualifications described.
Given the volume of applications that UNDP receives, only shortlisted offerors will be notified.
UNDP reserves the right to reject any incomplete applications.
Please be informed that we don’t accept applications submitted via email.
Interested Offerors are required to submit an application via UNDP Jobsite system as the application screening and evaluation will be done through UNDP Jobsite system. Please note that UNDP Jobsite system allows only one uploading of application documents, so please make sure that you merge all your documents into a single file. Your online application submission will be acknowledged where an email address has been provided. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application if necessary. Please combine all your documents into one (1) single PDF document as the system only allows you to upload a maximum of one document.
Any request for clarification/additional information on this procurement notice shall be communicated in writing to UNDP office or send to email mohammed.abbas@undp.org with a copy to huda.alsaud@undp.org the Procurement Unit would endeavor to provide information expeditiously, only requests receiving at least 3 working days prior to the submission deadline will be entertained. Any delay in providing such information will not be considered as a reason for extending the submission deadline. The UNDP's response (including an explanation of the query but without identifying the source of inquiry) will be posted on the Individual Consultant (IC) Procurement Notice page as provided above. Therefore, all prospective Offerors are advised to visit the page regularly to make obtain updates related to this Individual Consultant (IC) Procurement Notice.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Interested applicants are advised to carefully review this advertisement and ensure that they meet the requirements and qualifications described.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.