| Introduction :
Background
The EU CBRN Risk Mitigation Centres of Excellence Initiative (CoE) Regional Secretariat for the Eastern and Central Africa (ECA) region covers 11 countries and is hosted by the Government of Kenya within the Kenya Nuclear Regulatory Authority (KNRA). The Regional Secretariat will host technical and coordination meetings with government stakeholders at the office location but will also organise online meetings.
The physical location of the office is on floor 3 of the KASNEB Towers II in Upper Hill (Nairobi). The effective surface area allocated to the Regional Secretariat office is 57 m2 (613 ft2).
The Regional Secretariat office will comprise of an open office space for three persons, as well as a meeting room with an independent entrance. All the outside wall partitions should be fully made of glass, since visibility of the EU CBRN CoE is paramount. In addition, as much daylight as possible should enter the Regional Secretariat, and the outside space beyond it used by the KNRA, as possible.
Scope of Work
Design service: - Review the existing structural drawings of the building and prepare the architectural / engineering and space plan according to the reference design in Annex 1, and suggest any internal civil and M&E works;
- Prepare layout for workstations, meeting space and the conference / meeting room according to the reference design in Annex 1 and following the Regional Secretariat staffing structure;
- Prepare the architectural / engineering plan to modify the shared kitchen area to function as a safe room, in line with the UN Department of Safety and Security requirements;
- Provide standard security requirements maintaining modern space efficient concepts and aesthetic view;
- Provide necessary instruction to the Maintenance team in consultation with UNICRI Regional Coordinator;
- Management for necessary internal civil works;
- Provide proper working drawings for all construction works;
- Provide all other details and budgetary estimate.
Advisory services: - Provide technical assistance in the procurement process for the fit-out construction and purchase goods and services to implement the architectural/engineering and space plan, including assistance in the preparation of the TOR/Technical specifications/Schedule of requirements and other related documents required for the procurement; and the technical evaluation of the tenders;
- Provide advisory assistance on the progress of the implementation of the architectural and engineering and space plan.
- Submit a completion evaluation report upon the completion of the project.
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UNDP KENYA COUNTRY OFFICE PROCUREMENT UNIT
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