| Overview :
UNDP Expression of interest
Ref: UNDP/SOM/EO/2015/003/CPP Prequalification of Companies for the Supply of Police Uniforms to UNDP in Mogadishu, Somalia UNDP Somalia invites interested companies to apply on the following: Summary of proposal: The management and operational functions of the Police is supported by public and agency visibility supported by a one uniform policy. This will allow the police to be easily distinguished from the many militia groups and private security that currently exist. Increasing the visibility is critical to security and public perception of the police. In the past, because of the many varied uniforms worn by the police, any time a crime was committed by a person in uniform it would be blamed on the police. The long-term operational capability of the police Is strengthened by the unity that one uniform provides, officers that served in the former Somali Police in the 1990’s have said that the one uniform helped them overcome clan issues in the past because the police were all dressed in a single uniform and belonged to a new clan, the police. In addition to visibility, the communities and civilians of Somalia will be able to identify SPF officers enabling consistency of interaction, especially in criminal matters, able to lodge complaints or allegations against the Somali Police Force officers. This project runs from March 2015-February 2016. Full delivery of products should be by December 2015. The Contractor shall provide the following goods/services: 10,000+ units of Police Uniforms for the Somalia Police Force. Outputs: Most of the command staff have uniforms. However with the requested funds we hope to give the 5000 lower ranking officer’s two uniforms each. This would include: • Two shirts • Two pants/skirts (limited number of female officers approximately 450) • One pair boots • Belt • Beret • Identifying officer number on uniform and seamstress cost to attach • Accoutrements • Scarves • Identifying shoulder patch INTENDED OUTPUTS | OUTPUT TARGETS | INDICATIVE ACTIVITIES | Output 1: Baseline: SPF Officers on staff with different police uniforms. Indicators: # of SPF Officers have Uniforms Targets: 5000 officers have two sets of uniform. | Technical Support: Somali Police Force are equipped with uniforms | Purchase of 10,000+ uniforms for the SPF – 2 per Officer |
Eligibility criteria Eligibility Criteria | Submission Details/Documents Required |
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Legal Status | Certificate of registration/incorporation i.e., - Proof of registration (including Memorandum & Articles of Association) and valid business permit to supply police uniforms in the country where the company is incorporated.
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| Organization profile and details | Clear organization profile and structure of the organization indicating :- - Organization’s vision, mission and objectives
- Management structure
- List of Directors
- List of associate firms/subsidiaries holding 5% or more of the stocks and other interests, or its equivalent.
- Proof of membership to professional associations (if any).
| Proof of tax registration & Payment | Tax registration and current Payment certificate(s) issued by the tax authority in the country where the company is incorporated demonstrating that the Proposer has met its tax obligations, or where applicable, a certificate of tax exemption if any such privilege is enjoyed by the company. | Financial Capacity (proof of financial sustainability) | Audited company financial statements (balance sheet and income statement) and auditors report for the immediate last two financial years. NOTE: At the contract signature the winning bidder will be required to submit a performance security worth 10% of the contract value To remain valid for the duration of contract | Technical capacity (Demonstrable ability to substantially comply with the Scope of Work). | A team of experienced staff and managers with an understanding of supply chain in fragile and conflict states. - Logistical plan for delivery to Somalia
- Origin of goods
- Proposed lead time
| Been in the business of manufacturing/supplying police uniforms for at least five (5) years prior to submission of its proposal | Proof of business registration as manufacturer or supplier for at least five years. | Manufacturers authorization | Certificate of authorization from manufacturer to supply (where applicable) | Started the registration process to become a registered United Nations Procurement Division vendor | Proof of compliance, i.e. UNGM Vendor registration number (if already registered) or if not, proof of ongoing registration. Proposer will only be eligible for contract award subject to the successful completion of registration at the appropriate level). Information on the registration process can be found at http://www.ungm.org | Proven track record in supplying Police Uniforms to UN/diplomatic missions or other international agencies and multinational corporations in fragile and conflict States. Previous supply to Somalia or countries in the region will be an advantage. | Please use below format starting with your most recent projects and continue in reverse chronological order Name of project | Client | Contract value (USD) | Period of activity | Types of activities undertaken | Status or Date completed | References contact details (name, phone email) | | | | | | | | | | | | | | |
| References of Corporate Clients | A minimum of three (3) credible references from UN/diplomatic missions or other international agencies and multinational organizations for supply of Police Uniforms for the past five (5) years (please include contact details [name, telephone number and email address]). | Quality Assurance Certification | (E.g. ISO 9001, etc.) and/or other similar certificates, accreditations, awards and citations received by the Proposer (if any). | Declaration of Litigation | Litigation history on past and current over the last five (5) years, as summarized below (if any) Other party(ies) involved | Brief description/nature of dispute | Status | Amounts involved (USD) | Final resolution if already concluded | | | | | | | | | | | | | | | |
| Bank References | List of bank references (Name of Bank, Location, Contact person with their phone number and email address). | Gender Sensitivity | Number of women on the Board of the Company and number of women employees. Please details any company policies that demonstrate gender sensitivity in the work-place. | Environmental Compliance | Certificates, accreditations, markings/labels, and other evidences of the Proposer’s practices which contribute to the ecological sustainability and reduction of adverse environmental impact in business practice (if any) | Screening against UN Sanctions Lists | The proposed company will be screened against the following list maintained by the UN Security Council Committee http://www.un.org/Docs/sc/committees/1267/1267ListEng.htm | Language of Proposal | English: Any document issued by relevant government bodies or financial audit firms in any other language MUST be accompanied by a certified translation. |
Only short-listed firms shall be considered for the bid solicitation. The Invitation to Bid (ITB) will be divided in to Lots and bidders can quote for the Lots they are able to supply. Submission details All the documents listed under the eligibility criteria are to be submitted. Interested Companies must provide information indicating that they are qualified to supply the goods requested and possess experience in similar assignments. Companies may associate to enhance their qualifications. Companies will be selected in accordance with the procedure set out in the UNDP Procurement Guidelines and UNDP Financial Rules and Regulations. The EOI and accompanying documents must be received in a sealed envelope no later than 17.00 hours (Kenya time) on Thursday, June 25, 2015. FOR HAND DELIVERY:- Please deliver three (3) copies of the proposal, one marked as “ORIGINAL” and two as “COPY” in a sealed envelope clearly marked; “REFERENCE: “Ref. UNDP/SOM/EOI/2015/003/CPP: Supply of Police Uniforms to UNDP in Mogadishu, Somalia” to either of the following offices: UNDP Somalia Nairobi Support Office Pre-fab Block D5, United Nations Office at Nairobi (UNON) Compound UN Avenue, Gigiri, Nairobi PO Box 28832-00200, Nairobi, Kenya Tel : +254 20 51 21324 | UNDP Somalia Country Office The United Nations Common Compound (UNCC) Airport Road, Mogadishu, Somalia Office Tel.: +252- 615590141 |
For hand delivered submissions in Nairobi, please notify UNDP at asha.shidane@undp.org at least 24 hours prior to delivery and include the following details in the email: Name of the person making delivery, ID number, vehicle registration number, date and time of delivery to facilitate security clearance into the compound. OR FOR ELECTRONIC SUBMISSION Please e-mail your Expression of Interest to the mandatory official address for electronic submission: bids.so@undp.org. Please note this address is different from the email address provided for requests for clarification indicated below. - < > subject of the email: “Ref. UNDP/SOM/EOI/2015/003/CPP Supply of Police Uniforms to UNDP in Mogadishu, Somalia”< >
Maximum file size per transmission is 5MB per transmission.There is no restriction on the number of files sent but each transmission must be labeled, for example, 1 of 2. If zip files are used, they should not include multiple lower sub-folders or directories - < >
Proposals submitted to personal UNDP email addresses will not be considered. Notes: EOI from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive. EOI received after the above deadline will not be considered Companies will be selected in accordance with the procedure set out in the UNDP Procurement Guidelines and UNDP Financial Rules and Regulations. This EOI does not entail any commitment on the part of UNDP, either financial or otherwise. UNDP reserves the right to accept or reject any or all EOI without incurring any obligation to inform the affected applicant(s) of the grounds. Any requests for clarification on the EOI should be addressed to asha.shidane@undp.org, cc: jennifer.nielsen@undp.org PLEASE DO NOT SUBMIT FINANCIAL OFFERS AT THIS STAGE Jennifer Nielsen Procurement Specialist
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