Procurement Notices

Project Description 

Since the rapid escalation of fighting in Yemen since March 2015, conflict has spread to 20 of Yemen’s 22 governorates, prompting a large-­‐scale humanitarian crisis aggravating an already dire situation brought on by years of poor governance, political instability, weakened livelihoods and endemic poverty. More than 12 million people have been directly affected by the conflict.

While it has been possible to gain preliminary information on some key needs from the MIRA assessments conducted jointly by humanitarian partners and dedicated data gathering initiated by UNDP staff and partners, there is an urgent need to comprehensively verify the extent and nature of Early Recovery needs in most affected areas to inform and kick-start early recovery programming and advocacy to make Early Recovery and resilience-fostering an integral part of relief efforts from the outset.

As part of UNDP’s support to Yemen, the UNDP Office would like to conduct an Early Recovery and Livelihoods Needs assessment to identify priority needs for the immediate and short-term recovery process.

UNDP Yemen will also pilot SenseMaker in partnership with Cognitive Edge to roll out the methodology highlighting the impact of the crisis on livelihoods using micro-narratives. The Early Recovery and Livelihoods Needs assessment will be conducted in close collaboration with this initiative, particularly in the design, collection and analysis phases.

C.   Scope of Work

This assessment will provide a gender, age, and subnational disaggregated data and analysis of the degree to which the communities and households are negatively affected by the increase of violent conflict and the potential or capability of a community to adjust to impacts of being affected by the conflict. The objective is to identify community specific needs and programme entry points for UNDP and the early recovery cluster partners to provide time-critical assistance to support the early recovery process.

The survey will be articulated into a rapid household-level questionnaire complemented by focus group discussions in six Governorates.

The contractor will have the responsibility to identify and select the enumerators (including a team leader(s)) for the rapid household survey and for the focus group discussions according to the methodology provided by UNDP. Training will be available for the enumerators as deemed necessary. The contractor will be responsible for data collection, data entry, and data review, and will transmit to UNDP a clean dataset for further analysis. The focus group discussions – adequately recorded – will also be transmitted to UNDP both in English and Arabic for further analysis.

The assessment will take place – as the security situation allows – in Aden, Abyan, Taiz, Sana’a, Sa’ada and Hajjah.

D.    Expected Outputs

1. Enumerators and focus group facilitators are ready for field work (1 week after signed contract)
2. Data is collected from a representative sample of the population of the target areas according to UNDP’s methodology (week 2 to Week 4 after signned contract)
3. Clean data ready for analysis are handed over to UNDP (week 5 after signed contract)

E.    Institutional Arrangement

The contractor will report to the UNDP Early Recovery and Resilience Expert and to the UNDP Livelihoods Programme Specialist.

F.    Duration of the Work

The handover of the clean data for analysis is expected to take place no later than 5 weeks after the signature of the contract. Delays will be acceptable only if motivated by force majeure and in any case justified in writing with any relevant supporting document.

G.    Duty Station

Field work will take place in selected communities in Aden, Abyan, Taiz, Sa’ada’ Sana’a and Hajjah.

H.   Qualifications of the Successful Contractor

1. The contractor will have a track record of successful quantitative household surveys and community based participatory research in development and preparation of high quality outcome reports.
2. Experience in working directly on livelihoods and conflict will be an asset.
3. The contractor should be able to draw on an existing team of experienced facilitators and note takers; and will be expected to start work one week after award of the contract.
4. The contractor will directly supervise the work in the field and be responsible for the relevance and quality of the outputs.
5. The contractor will be responsible for the data collection, entry, clean up. Overall supervision and guidance to the assessment and reports preparation will be provided by an International Consultant.

I.     Scope of Bid Price and Schedule of Payments

1. The contract payment will be output based according to three suggested milestones: field team ready for operations (20%), completion of data collection phase (50%) and handover of clean data (30%).
2. Means of verifications for payment of 1st milestone will be list of enumerators and team leader per target areas. For milestone 2 will be field reports per governorate together with enumerators’ attendance sheet. For milestone 3 will be the handover of the data subject to verification by UNDP.
3. Contractor must identify in the proposal professional fees, travel allowances and any operational costs. Overheads above 7% will not be considered acceptable. If necessary, fuel might be provided by UNDP.

J.    Recommended Presentation of Proposal

Please submit:

• A covering letter

• A detailed resume of relevant qualifications and experience

• A technical and financial proposal including a detailed approach and methodology and detailed budget.

EVALUATION CRITERIA

Highest Combined Score (based on the 70% technical offer  and 30% price weight distribution)

Technical Proposal (70%)

☒ Expertise of the Firm 50%

☒ Methodology, Its Appropriateness to the Condition and Timeliness of the Implementation Plan 30%

☒ Management Structure and Qualification of Key Personnel 20%

Financial Proposal (30%)

To be computed as a ratio of the Proposal’s offer to the lowest price among the proposals received by UNDP.

K.   Annexes to the TOR

Existing literature or documents that will help provide Proposers with a better comprehension of the project situation and the work required should be immediately provided as annex/es to the TOR, specially if such literature or documents are not confidential.