| Overview : A. BACKGROUND UNDP’s programme for the Promotion of Development and Confidence Building in the Chittagong Hill Tracts (CHT) through its Chittagong Hill Tracts Development Facility (CHTDF) works for the overall development of opportunities for all peoples and communities resident in the CHT. The development purpose of the programme is to support the Government of Bangladesh and enable the institutions of the CHT and their constituent communities to pursue accelerated, sustainable socio-economic development and regional poverty reduction, based on the principles of self-reliance, local participation, and decentralized development. Since its inception in 2003 CHTDF, UNDP has expanded its offices. Currently there are 3 district offices and in Rangamati, Khagrachari and Bandarban. Beside these offices, CHTDF works in the 25 Upazila offices located in the three districts of CHT. Working with the communities on the CHT requires meetings workshops, seminars and related events which require organizing and management. B. PROCUREMENT OF SERVICES 1. Objective CHTDF- UNDP regularly organizes conferences, workshops, seminars and meetings (“Events”) in respect of its programme implementation in Chittagong Hill Tracts. To achieve cost efficiency from economies of scale while ensuring outstanding quality of services, it has been decided to consolidate all Events Management requirements and enter into a common contract(s) with a qualified vendor CHTDF- UNDP desires to conclude a pre-qualification for a maximum period of three (3) years for Event Management services with an organisations) with experience in this area. The successful organisation (hereinafter referred to as the "Contractor(s)”) shall be contracted on a need basis for specific events or group of events, and the contract shall be renewable upon satisfactory evaluation of performance. UNDP will select at least two or more qualified Contractors based on the results of competitive process. The pre-qualification shall not guarantee an estimate volume of sales on the part of CHTDF. The service provider(s) will be contacted separately regarding the requirements for the individual events or group of events covered by this TOR. 2. Participants Prospective local, regional, and national organizations are invited to participate in the Expression of Interest (EOI) to provide services listed below, - Finding a suitable venue for organizing conferences, meeting, seminars: source subcontractors, agree terms and sign a contract for respective services;
- Providing meals, coffee-breaks during the events, liaise with an appropriate catering supplier and manage all catering requirements;
- Organise Event branding materials as required.
- Provide any administrative support as may be required for the event
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