Procurement Notices

Minutes of Pre-Bid Meeting on Invitations to Bid (ITB) for Management and Administration of UNDP Traineeship Programme (Ref: UNDP/ITB/001/2016)

Day and Date     : Wednesday, 27 January 2016

Time                      : 1500 Hrs (Nepal Standard Time)

Venue                  : UNDP Meeting Room, UN House Pulchowk, Lalitpur, Nepal

A pre-bid meeting was held on 27 January 2015 in the UNDP Meeting Room, UN House, Pulchowk, Lalitpur for the Invitation to Bid (ITB) Ref: UNDP/ITB/001/2016 on Management and Administration of UNDP Traineeship Programme, published on 21 January 2016. Following participants from the bidders as well as officials from UNDP present:-

  The meeting started with the briefing provided by Mr. Rajendra Lakhe on the administrative process of the ITB. The bidders were explained as follows:-

- Timely submit the bid within bid submission deadline with proper sealing, marking and obtain bid submission receipt from UNDP.

- Complete the mandatory forms provided in the ITB document such as Section 4, 5, 6 etc.

- Carefully read the ITB document and submit all the qualification documents including “required documents that must be submitted to establish qualification of bidders” mentioned in the ITB document.

 Ms. Moon Gurung, HR Analyst, UNDP Nepal briefed about the requirements and technical aspects of the Management and Administration of UNDP Traineeship Programme.

 Participants were informed that the following typos were corrected in the ITB UNDP/ITB/001/2016:

On Point 10 of the “3.0 Scope of The Work” in ToR (on page 60), the error regarding the mentioning of the day events has been corrected (to 3 days).

 The information in the ITB document was re-iterated to the bidders for better clarity.

 The bidder’s representative did not have any significant question on the ITB document and the meeting was satisfactorily concluded.

 It was also shared that the minutes of the pre-bid meeting will be uploaded in the UNDP Procurement website.