| Overview : REQUEST FOR QUOTATION (RFQ) (Goods) NAME & ADDRESS OF FIRM | DATE: 4th February, 2016 | REFERENCE: UNDP-RFQ-2016-021 Job Tracking # 6284 |
Dear Sir / Madam: We kindly request you to submit your quotation for the procurement of Textile and Fabric Machines at following location i.e UNDP Youth Employment Project Karachi Office, Office No 34-35, Business Arcade Movenpick Hotel Club Road Karachi, as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2. Quotations should be received at the following address on or before 18th February 2016 (12:30 pm) via ☒e-mail, ☒courier mail to the address below: [UNDP-RFQ-2016-021] United Nations Development Programme UNDP Registry-Bids/Proposals/Quotations UNDP, 2nd Floor, Serena Business Complex Khayaban-e—Suhrawardhy, G-5, Islamabad Ph: 051-8355600 / Fax: 051-2600254/5 Email: bids.pk@undp.org Important notes on email submissions: - Please ensure that you have mentioned reference number in the subject line as stated in the solicitation document e.g. [Ref. # UNDP-RFQ-2016-021] Proposals/bids/quotations received without reference number in the subject line will not be entertained and will result in the rejection of your submission. UNDP will not assume the responsibility for the misplacement or premature opening of the proposals, when the instructions noted above are not properly followed.
- Also note that our system will not accept emails those are more than 3.5 MB size. If required, segregate your emails to accommodate email data restrictions. For segregated emails please use sequence of emails like Email 1 of 3, Email 2 of 3 and so on in the subject line. For attachment purposes please only use MS Word, Excel, Power Point or PDF formats. Email submissions must be free from any form of virus or corrupted contents, or the quotations shall be rejected.
It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/s: Delivery Terms [INCOTERMS 2010] (Pls. link this to price schedule) | ☒ DAP | Exact Address/es of Delivery Location/s (identify all, if multiple) | UNDP Youth Employment Project Karachi, Office No 34-35, Business Arcade Movenpick Hotel Club Road Karachi. Contact Person: Qasim Raza Naqvi Email: qasim.naqvi@undp.org Tel: 021- 35208432 Cell # 0333-9919810 | Latest Expected Delivery Date and Time (if delivery time exceeds this, quote may be rejected by UNDP) | ☒ Within 60 Days from the day of issuance of the Purchase Order (PO) Time : From Monday to Thursday between 8:00 am to 4:45 pm On Friday between 8:00 am to 12:30 pm Time Zone of Reference : GMT +05:00 hours | Delivery Schedule | ☒Required | Packing Requirements | Supplier has to ensure that the delivered items are not tempered with and remain intact while receiving the delivery of goods. | Mode of Transport | ☒ LAND/AIR | Preferred Currency of Quotation | ☒ Local Currency (Pak Rupee) ☒ United States Dollars (US$) In case of US$, the UN Rate of Exchange of respective month shall apply when quotation submission period closes. The Local vendor will be paid in PKR | Value Added Tax on Price Quotation | ☒ Must be inclusive of VAT and other applicable indirect taxes The United Nations, including its subsidiary organs, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs duties and charges of a similar nature in respect of articles imported or exported for its official use. In the event any governmental authority refuses to recognize the United Nations exemption from such taxes, duties or charges, the Contractor shall immediately consult with the UNDP to determine a mutually acceptable procedure. | After-sales services required | ☒Warranty on Parts and Labor for minimum period of 1 year ☒ Others: Installation of the goods at the address indicated above and ensures that post installation items are in satisfactory working condition. | Deadline for the Submission of Quotation | 18th Feb 2016 (12:30 pm Pakistan Standard Time) | All documentations, including catalogs, instructions and operating manuals, shall be in this language | ☒ English | Documents must be submitted with the quotation (Preliminary Examination) | ☒ Company Profile, which should not exceed fifteen (15) pages, including printed brochures and product catalogues relevant to the goods/services being procured ☒ Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1; ☒ Quality Certificates (ISO, etc.); ☒ Latest Business Registration Certificate ; ☒ Latest Internal Revenue Certificate / NTN/Tax Clearance; ☒ Manufacturer’s Authorization of the Company as a Sales Agent (if Supplier is not the manufacturer); ☒ Certificate of Exclusive Distributorship in the country (if applicable, and if Supplier is not the manufacturer); ☒ Latest Audited Financial Statement (Income Statement and Balance Sheet) including Auditor’s Report for the past Two (02) Years ☒ Statement of Satisfactory Performance from the Top three Clients in terms of Contract Value for the past [three(03) years] ☒ Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List. | Period of Validity of Quotes starting the Submission Date | ☒ 90 days In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. | Partial Quotes | ☒ Not permitted | Payment Terms | ☒ 100% upon complete delivery and installation of goods | Liquidated Damages | Applicable, the supplier has to replace the damaged item or equipment without any additional cost to UNDP. | Evaluation Criteria [check as many as applicable] | ☒ Technical responsiveness/Full compliance to requirements and lowest price ☒ Comprehensiveness of after-sales services ☒ Full acceptance of the PO/Contract General Terms and Conditions ☒ Earliest Delivery ☒ Warranty Coverage | UNDP will award to: | ☒ One and only one supplier | Type of Contract to be Signed | ☒ Purchase Order | Special conditions of Contract | ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 2 weeks | Conditions for Release of Payment | ☒ Written Acceptance of Goods based on full compliance with RFQ requirements | Annexes to this RFQ | ☒ Specifications of the Goods Required (Annex 1) ☒ Form for Submission of Quotation (Annex 2) ☒ General Terms and Conditions / Special Conditions (Annex 3). ☒ Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process. | Contact Person for Inquiries (Written inquiries only) | Mr. Anwar Ul Haq Procurement Officer anwar.ul.haq@undp.org Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. |
Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements. The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected. Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on UNDP’s re-computation and correction of errors, its quotation will be rejected. After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than UNDP’s own estimated cost if sourced from its own freight forwarder and insurance provider. At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation.At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of UNDP herein attached as Annex 3. UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Please be advised that UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/content/undp/en/home/operations/procurement/protestandsanctions/ UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link : http://www.un.org/depts/ptd/pdf/conduct_english.pdf Thank you and we look forward to receiving your quotation. Sincerely yours, Marc-André Franche Country Director United Nations Development Programme 4th Floor, Serena Business Complex, Khayaban-e-Suhrawardhy, Sector G-5/1, Islamabad. Annex 1 Technical Specifications Items to be Supplied | Quantity | Latest Delivery Date | Single Needle Lock Stitch Machines | 60 | Within (60) Days from the date of issuance of PO | Overlock 5 thread safety | 22 | Within (60) Days from the date of issuance of PO | Domestic Sewing Machines | 35 | Within (60) Days from the date of issuance of PO | Flat Lock Cylinder Bed | 2 | Within (60) Days from the date of issuance of PO |
Detailed Specifications Single Needle Lock Stitch Machine | | 5th Overlock Stitch Machine | | Cylinder Bed Inter/Flatlock Stitch Machine | | Domestic Sewing Machine | | Desired Specifications | Desired Specifications | Desired Specifications | Desired Specifications | Light and medium weight material can be sewn | Yes | Light and medium weight material can be sewn | Yes | Light and medium weight material can be sewn | Yes | Light and medium weight material can be sewn | Yes | Preffered Brand Origin | Any Japanese Brand | Preffered Brand Origin | Any Japanese Brand | Preffered Brand Origin | Any Japanese Brand | Preffered Brand Origin | Any Japanese Brand | Can be used widely on Knitted fabric | 110-240 gsm | Can be used widely on Knitted fabric | 110-240 gsm | Can be used widely on Knitted fabric | 110-240 gsm | Can be used widely on Knitted fabric | 110-240 gsm | Maximum speed of machine up to | 5000 spm | Maximum speed of machine up to | 6000 spm | Maximum speed of machine up to | 5000 spm | Maximum Speed of Machine up to | 1000 to 1500 spm | Maximum stitch length of machine | 4mm | Maximum stitch length of machine | 5.3 mm | Maximum stitch length of machine | 5.3 mm | Seam Types | widely on different sewing patterns like: straight seam sewing(normal), zig zag stitch, sew button hole etc. | N/A | | N/A | | | Applicable Hemming Width | 3/4" - 1.5" | Needle Threader | Automatic | Height of Presser Foot | 5.5 mm by hand | Height of Presser Foot | 7 mm by hand | Height of Presser Foot | 5.8 mm by hand | Button hole Sewing | Yes | Needle bar stroke | 30.7mm | Needle bar stroke | - | Needle bar stroke | 31 | N/A | | Needle number can be used | DBX 1 (#14) & #9- #18 | Needle number can be used | DCX 27 #14 | Needle number can be used | DCX 27, 9-16 & DV 45 | N/A | | Lubrication | Automatic (sealed oil tank supply oil automatically to the rotary hook & needle bar) | Lubrication | Automatic circulating to the needle bar | Lubrication | Automatic circulating to the needle bar | N/A | | Number of feed dog row | 4 | Number of feed dog rows | 3 | Number of feed dog rows | 4 | N/A | | Power supply | 220 V - 240 V | Power supply | 220 V - 240 V | Power supply | 220 V - 240 V | Power supply | 220 V - 240 V | Power consumption | 210 VA | Power consumption | 210 VA | Power consumption | 210 VA | Power consumption | 100 Watt | Motor Type | Direct drive (servo motor) | Motor Type | Direct drive (servo motor) | Motor Type | Direct drive (servo motor) | Motor Type | Direct drive (servo motor) | Thread Trimmer (Automatic) | Electronic | Thread Trimmer | Without auto (penumatic) thread trimmer | Thread Trimmer (Automatic) | Electronic | Thread Trimmer | Without auto thread trimmer | Expected Delivery Time | 60 Days | Expected Delivery Time | 60 Days | Expected Delivery Time | 60 Days | Expected Delivery Time | 60 Days | | | | | | | | | | |
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