| Overview : All the bidders are advised that the RFP document has been re-advertised, also the deadline for submission has been extended to 26 May 2016. The Kurdistan Regional Government (KRG) Joint Crisis Coordination Centre (JCC) is headed by a Director General and operates under the direct supervision of the KRG’s Minister of Interior and is mandated to support a coordinated and strategic response to crises in the Kurdistan Region of Iraq through an “all hazards” approach. The JCC is a governmental civil protection institution with a mandate to protect the core values, population and critical societal functionality of the Kurdistan Region. It is primarily a facility to enable key stakeholders to take decisions on matters of policy, strategy and strategic resource management in relation to natural and man-made crises. The JCC is composed of four principal directorates including Information and Data Exchange, Resource Mobilization, Crisis Response and Management, and Finance and Administration. UNDP is providing technical assistance to JCC through the project “Component One” under the Iraq Crisis Response and Resilience Program (ICRRP). The aim of the project is to help GoI and KRG establish and build institution and human capacity for effective coordination in crisis management through JCMC and JCC and their respective government networks. As part of JCC capacity building, the project has taken initiatives to strengthen the operational capacity of the organization through further automation of business process. The Financial and Accounting Software will constitute the basic technological solution for most, if not all, operational and transactional requirements. The system should support all directorates and its multiple users. Financial and Accounting System will be instrumental in ensuring efficiency, accountability and transparency in the financial management and reporting. Hence establishment of an appropriate and functional system to cater the needs of the JCC is an urgent and important priority. Herein after UNDP will be termed as "Procuring Authority" in this RFP. (Scope of Work to be performed) The Vendor selected shall be responsible for supply and installation of web-based Integrated Financial and Accounting Software for 40 multi-level users of JCC, training the users in operation & processing, training to JCC IT team on software maintenance. The vendor shall provide software maintenance services for a period of two years with an option to extend the contract for one year with a maximum of 2consecutive periods. Services required from the Vendor's software shall include but not limited to the followings: The Proposed Software should contain, but shall not be limited to, the following functional features: 1. Accounts Payable 2. Accounts Receivable 3. General Ledger 4. Budgeting, Planning & Forecasting 5. Fund Requisition and Approval 6. Chart of Accounts (COA) 7. Customizable Chart of Accounts 8. Creating Unlimited level of Accounts’ Group 9. Cost center 10. Foreign Currency Conversion 11. Billing Management 1. Utility Billings 12. Human Resources 1. Shift Management 2. Leave Management 3. Time and Attendance 4. Payroll System 13. Document Archival & Cloud-based Management System 14. Automatic Voucher serial Numbering, with provisions for manually editing. 15. Voucher Cancellation with appropriate administrative permissions 16. Search options for Vouchers with different parameters & search criteria 17. Cash payment Voucher 18. Bank payment Voucher 19. Cash received Voucher 20. Bank received Voucher 21. Journal Voucher 22. Contra Voucher 23. Bank Reconciliation 24. Project wise Expenditure Report 25. Donor wise Expenditure Report 26. Daily Voucher list Report 27. Day-wise Voucher list Report 28. Cash Book 29. Bank Book 30. Cash Flow 31. General Ledger Report (with a provision for additional notesfor justifications) 32. Received & Payment Report 33. Reporting with Cost Center 34. Trial Balance 35. Income Statement 36. Expenditure Statement 37. Balance Sheet 38. Print Preview 39. Option for Multilingual Input/Out put ability (English & Kurdish) 40. Option to change/edit report name instantly 41. All the reports must have horizontal and vertical reporting format 42. All the reporting tools should contain Period-wise Reporting facilities, for example, an accounts report for a given timeframe, (selectable between From Date: To Date: ) Routine Support 1. Minimum six months the Vendor should provide telephone assistance/online support to the JCC staff for free of charge; 2. Provide assistance, guidance and suggestions to improve internal control procedures. | 
