Procurement Notices

Back ground and Motivation:

Improving Energy Efficiency of Lighting and other building appliances (IEELA) project is a nationally project executed by the Ministry of Electricity and Energy, its objective is to facilitate a comprehensive market transformation of the Egyptian market towards the use of more energy efficient electrical appliances at a level where cost efficiency is proven.

The project is the second phase of the GEF/UNDP Energy Efficiency Improvement and Greenhouse Gas Reduction (EEIGGR) project previously implemented by the Ministry of Electricity and Energy through the Egyptian Electricity Holding Company, and which has already demonstrated the technical and financial feasibility of using both CFLs and electronic ballasts and developed minimum energy performance standards and energy efficiency labels for 5 electrical appliances namely: refrigerators, washing machines, air conditioners, electric water heaters and CFLs The new project will build on the results of this previous project by addressing the remaining barriers to complete the required market transformation.

Minimum energy performance standards and labeling programs offer a large energy-saving potential that can improve end-use efficiency and significantly contribute to sustainable development. The target for this project component is to strengthen the implementation, regular updating and enforcement of the standards and labels developed under the earlier UNDP/GEF EEIGGR project and to expand the energy efficiency standards and labeling schemes to other electrical appliances by building on the most recent international developments in this field.

Technical Specification of the Electric motor’s Testing Facility

The targeted Electric Motor laboratory should be capable of measuring efficiency of residential and industrial motors (AC/DC/ Variable speed motor, single phase / three phase) from 30 W up to 15 KW at 50/60 Hz and 35,000 rpm should be conducting the energy consumption test, that complies with the Egyptian standard, as well as the international standards IEC 60034-1                , IEC 60034-2-1, IEC 60034-2-3, IEC 60034-30-1 and IEC 60034-31 for energy efficiency.

The testing facility normally contains establishing test room, control panel, instrumentation and any additional required equipment as per ISO.

The measurements phases through an integrated Data Acquisition System (DAS) by the use of

Computing workstation with printing capabilities.

The following are key components of the targeted testing laboratory of measuring energy

Consumption of motor until 15KW.

Testing Room Specifications

The testing room will be available at (G.O.E.I.C), the site visit will be available to the contractors according to their requirement, size should be capable of testing 3 Electric Motor at the same time and the distance between any two adjacent Units under Test (UUT) stands should be separated enough to comply with safety requirements.

Power Supply Units

A voltage stabilizer and power conditioning apparatus (Variac) for unit under the test with the ability to provide single phase source or three phase source and the possibility of setting the voltage at different values and the voltage variation should be not more than ±1%. The power conditioning apparatus should have the ability to measure instantaneously different electric parameters like voltage, current, active power, reactive power, total power, Power factor and energy consumption. The electric capacity for the power supply units should meet the requirements of Standards IEC 60034-1, IEC 60034-2-1, IEC 60034-2-3, IEC 60034-30-1 and IEC 60034-31 for energy efficiency.

Frequency shall be 50/60Hz with a range of ±1%. A UPS should be specified for the data acquisition system.

Measuring Requirements

 - Power analyzer.

 - Taco meter.

 - Torque meter.

 - 3 Regenerative Dynamometers support all types of testing motors.

 - Suitable lifting equipment for motors.

 - All measuring devices according to IEC (Temperature, Torque …).

 - Measuring device for electrical insulation according to IEC.

Data Acquisition System and control Software

• The data acquisition system is a solution for operating a test laboratory to measure the Energy efficiency.
•  The modular system could upgrade the system easily with more input and output channels when needed.
• The control software should have the possibility to test motor unit.
• The system should contain a dual system automatic and manual with the following minimum features.
• The system should be supplied with completely automated data acquisition software systems.
• All connected transducer should be matched with the data acquisition inputs.
• The software should be monitor action and events of all control processing.
• The software should be able to sense the abnormal conditions, discriminate the problem type and send an alarm. The application software will be capable of data entry and storing of the test results regarding to ISO.
• The software will be detect and monitor steady state conditions.
• The software should utilize portions of Microsoft Office for data analysis reporting and storage.
• The software should be able to calculate, analyze and store the measured data for each test station in the same time. Also it should chart graph of the following data and measurement :

·    Model Name

·    Model Capacity

·    Date of the run (dd.mm.yyyy)

·    Power consumption used for each operation

·    Power, Current, voltage, and power factor profiles

·    Ambient temperature (°C)

·    Relative humidity

·    Total energy consumption(KWH)

·    Energy Efficiency Ratio (EER)

·    Electric Insulation

1. CONTENTS OF PROPOSAL

1.   Sections of Proposal

Proposers are required to complete, sign and submit the following documents:

1. Proposal Submission Cover  Letter Form  (see RFP Section 4);

1.2Documents Establishing the Eligibility and Qualifications of the Proposer (see RFP Section 2);

1. Technical Proposal (see prescribed form in RFP (Section 4);
2. Financial Proposal (see prescribed form in RFP Section 5);

           Any attachments and/or appendices to the Proposal.

1. Clarification of Proposal

2.1    Proposers may request clarifications of any of the RFP documents no later than the date indicated in the Letter of Invitation prior to the proposal submission date.  Any request for clarification must be sent in writing via courier or through electronic means to the IEEL&A PROJECT address indicated in the Letter of Invitation. will respond in writing, Transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Proposers who have provided confirmation of their intention to submit a Proposal. 

2.2    shall endeavor to provide such responses to clarifications in an expeditious manner, but any delay in such response shall not cause an obligation on the part of IEEL&A Project to extend the submission date of the Proposals, unless IEEL&A Project deems that such an extension is justified and necessary. 

3.   Amendment of Proposals

3.1    At any time prior to the deadline of Proposal submission, IEEL&A may for any reason, such as in response to a clarification requested by a Proposer, modify the RFP in the form of a Supplemental Information to the RFP.  All prospective Proposers will be notified in writing of all changes/amendments and additional instructions through Supplemental Information to the RFP and through the method specified in the Data Sheet

3.2    In order to afford prospective Proposers reasonable time to consider the amendments in preparing their Proposals, IEEL&A Project may, at its discretion, extend the deadline for submission of Proposals, if the nature of the amendment to the RFP justifies such an extension.

C. PREPARATION OF PROPOSALS

1. Cost

The Proposer shall bear any and all costs related to the preparation and/or submission of the Proposal, regardless of whether its Proposal was selected or not.  IEEL&A shall in no case be responsible or liable for those costs, regardless of the conduct or outcome of the procurement process.

1. Language

The Proposal, as well as any and all related correspondence exchanged by the Proposer and IEEL&A, shall be written in the language (s) specified in the Data Sheet.  Any printed literature furnished by the Proposer written in a language other than the language indicated in the Data Sheet, must be accompanied by a translation in the preferred language indicated in the Data Sheet.  For purposes of interpretation of the Proposal, and in the event of discrepancy or inconsistency in meaning, the version translated into the preferred language shall govern.  Upon conclusion of a contract, the language of the contract shall govern the relationship between the contractor and IEEL&A.

1. Proposal Submission Form

The Proposer shall submit the Proposal Submission Form using the form provided in

 Of this RFP.

1. Technical Proposal Format and Content

Unless otherwise stated in the Data Sheet, the Proposer shall structure the Technical Proposal as follows:

4.1    Expertise of Firm/Organization – this section should provide details regarding management structure of the organization, organizational capability/resources, and experience of organization/firm, the list of projects/contracts (both completed and on-going, both domestic and international) which are related or similar in nature to the requirements of the RFP, and proof of financial stability and adequacy of resources to complete the services required by the RFP (see Section 4 for further details).  The same shall apply to any other entity participating in the RFP as a Joint Venture or Consortium.

4.2    Proposed Methodology, Approach and Implementation Plan – this section should demonstrate the Proposer’s response to the Terms of Reference by identifying the specific components proposed, how the requirements shall be addressed, as specified, point by point; providing a detailed description of the essential performance characteristics proposed; identifying the works/portions of the work that will be subcontracted; and demonstrating how the proposed methodology meets or exceeds the specifications, while ensuring appropriateness of the approach to the local conditions and the rest of the project operating environment.  This methodology must be laid out in an implementation timetable that is within the duration of the contract as specified in the Data Sheet.

Proposers must be fully aware that the products or services that IEEL&A requires may be transferred, immediately or eventually, by IEEL&A to the Government partners, or to an entity nominated by the latter, in accordance with IEEL&A Project’s policies and procedures.  All proposers are therefore required to submit the following in their proposals:

1. A statement of whether any import or export licences are required in respect of the goods to be purchased or services to be rendered, including any restrictions in the country of origin, use or dual use nature of the goods or services, including any disposition to end users; and
2. Confirmation that the Proposer has obtained license of this nature in the past, and have an expectation of obtaining all the necessary licenses, should their Proposal be rendered the most responsive.

1. Management Structure and Key Personnel – This section should include the comprehensive curriculum vitae (CVs) of key personnel that will be assigned to support the implementation of the proposed methodology, clearly defining the roles and responsibilities vis-à-vis the proposed methodology.  CVs should establish competence and demonstrate qualifications in areas relevant to the TOR. 

In complying with this section, the Proposer assures and confirms to IEEL&A that the personnel being nominated are available for the Contract on the dates proposed.  If any of the key personnel later becomes unavailable, except for unavoidable reasons such as death or medical incapacity, among other possibilities, IEEL&A reserves the right to consider the proposal non-responsive.  Any deliberate substitution arising from unavoidable reasons, including delay in the implementation of the project of programme through no fault of the Proposer shall be made only with IEEL&A acceptance of the justification for substitution, and IEEL&A approval of the qualification of the replacement who shall be either of equal or superior credentials as the one being replaced. 

4.4    Where the Data Sheet requires the submission of the Proposal Security, the Proposal Security shall be included along with the Technical Proposal.  The Proposal Security may be forfeited by IEEL&A Project, and reject the Proposal, in the event of any or any combination of the following conditions:

1. If the Proposer withdraws its offer during the period of the Proposal Validity specified in the Data Sheet, or;
2. If the Proposal Security amount is found to be less than what is required by IEEL&A Project as indicated in the Data Sheet , or;
3. In the case the successful Proposer fails:

i.to sign the Contract after has awarded it;

ii.to comply with variation of requirement, as per RFP clause 35; or

iii.To furnish Performance Security, insurances, or other documents that IEEL&A Project may require as a condition to rendering the affectivity of the contract that may be awarded to the Proposer.

1. Financial Proposals

The Financial Proposal shall be prepared using the attached standard form (Section 5).   It shall list all major cost components associated with the services, and the detailed breakdown of such costs.  All outputs and activities described in the Technical Proposal must be priced separately on a one-to-one correspondence.  Any output and activities described in the Technical Proposal but not priced in the Financial Proposal, shall be assumed to be included in the prices of other activities or items, as well as in the final total price.