Overview : Request for quotation (RFQ) “Provision of Cleaning Services for UNDP office” |
NAME & ADDRESS OF FIRM | DATE: 19 July 2017 | REFERENCE: RFQ/LBY/CO/2017-18 |
Dear Sir / Madam: We kindly request you to submit your quotation for the following works, as detailed in Annex 1 of this RFQ. Quotations may be submitted on or before on or before 26th July 2017, 14.00 hours Libya Time, ref. www.greenwichmeantime.com, and via email/hand delivered to the address below: United Nations Development Programme Libya Country Office Palm City, Tripoli, Libya procurement.ly@undp.org Quotations submitted by email must be limited to a maximum of 5MB, transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files. Please take note of the following requirements and conditions pertaining to the supply of the abovementioned works: Place of contract | Palm City, Tripoli - Libya | Preferred Currency of Quotation | United States Dollars (US$) | Period of Validity of Quotes | 90 days - commencing on the submission date In exceptional circumstances, UNDP may request the Offeror to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Offeror shall then confirm the extension in writing, without any modification whatsoever on the Quotation. | Advanced Payment upon signing of contract | N/A | Liquidated Damages | N/A | Quotation shall include the following: | - A profile of a company (including size, location, areas of expertise, years in business, etc.)
- Copy of the legal registration of the firm shall be provided
- Document proving minimum 3 years’ experience in providing cleaning services
- CVs of dedicated staff with minimum 1 year experience should be provided
| Evaluation method to be used in selecting the most responsive Bid | Lowest priced offer of technically qualified/responsive quotation | Evaluation Criteria | - Document proving minimum 3 years’ experience in providing cleaning services
- CV of dedicated staff with minimum 1 year experience should be provided (2 cleaners)
- 02 reference letters of satisfactory services, where similar services have been performed, must be submitted
- Compliance with the UNDP General Terms and Conditions
| Contract Duration | 06 months | All documentations, including catalogs, instructions and operating manuals, shall be in this language | English Documents provided in other languages must be translated into English | Deadline for the Submission of Quotation | 26th July 2017, 14.00 hours Libya Time | Partial Quotes | Not permitted | UNDP will award to | One and only one Vendor | Type of Contract to be Signed | Institutional Contract/PO | Conditions for Release of Payment | Payment will be released within 7 work days after the submission of and approval of monthly invoice | Annexes to this RFQ | Annex 1 – Terms of Reference Annex 2 - PRICE SCHEDULE SHEET Section 4: UNDP GENERAL CONDITIONS OF CONTRACT FOR PURCHASE ORDERS | Request for clarification | Offerors requesting clarification of any of the items, technical requirements or conditions stipulated in this RFQ shall communicate in writing with UNDP office to procurement.ly@undp.org stating the RFQ reference number: RFQ/LBY/CO/2017-18 All the enquiries should be made seven days prior to deadline Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the offerors. |
Quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected. Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on UNDP’s re-computation and correction of errors, its quotation will be rejected. At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation. Any Contract/Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of UNDP herein attached as Annex 4. UNDP is not bound to accept any quotation, nor award a Contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Please be advised that UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/content/undp/en/home/operations/procurement/protestandsanctions/ UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link : http://www.un.org/depts/ptd/pdf/conduct_english.pdf Please check attached RFQ for more details. |
