Procurement Notices

I. Position Information

Job code title:                           Finance Assistant

Supervisor:                               Finance Analyst

II. Organizational Context

The UNDP Philippines Programme Teams are expected to accelerate its activities in the last quarter of the year to meet the delivery target.   With the expected increase in the financial transaction requests, the Finance team needs additional capacity to attend to these requests. 

Under the guidance and supervision of the Finance Analyst, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Assistant works in close collaboration with the operations, programme and projects staff in the Country Office (CO) and with UNDP field staff to exchange information and ensure consistent service delivery.

III. Functions / Key Results Expected

Summary of Key Functions:

Implementation of operational and financial management strategies

Accounting and administrative support

Knowledge building and knowledge sharing

1. Ensures implementation of operational strategies focusing on achievement of the following results:

• Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
•    Input to the CO business processes mapping and elaboration of the content of internal policies and procedures in Finance in consultation with the direct supervisor and office management.

      2. Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

• Review of payment request including its supporting documents against the annual work plan.
• Prepare accounts payable vouchers and or purchase order vouchers
• Ensure that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas;
• Do timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions and unapproved vouchers
• Maintenance of the proper filing system for finance records and documents
• Perform other tasks as may be assigned by the Supervisor

   3. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Participation in the trainings for the operations/ projects staff on Finance.
• Contributions to knowledge networks and communities of practice.

IV. Impact of Results

The key results have an impact on the execution of the CO financial services management in terms of quality and accuracy of work.  Accurate data entry and presentation of financial information and a client-oriented approach enhances UNDP’s capability to effectively and efficiently manage financial resources.

V. Competencies and Critical Success Factors

VI. Duration of work

The candidate is expected to render the assignment for a minimum of three months, with 40 hours of work per week.

VII. Recruitment Qualifications

Education:

-University Degree in Finance, Business or Public Administration desirable.   Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

Experience:

-Three (3) years of relevant finance experience at the national or international level is required. -Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

-Experience with ERP financials, preferably PeopleSoft, desirable.

Knowledge of IPSAS and/or IFRS is desirable.

Language Requirements: Fluent in Filipino and English

VIII. Duty Station:  

The candidate will be based in the Country Office of UNDP Philippines.

IX. Scope of Price Proposal and Schedule of Payments

The candidate will be paid monthly based on the fixed price as agreed in the contract. 

Please submit your CV or P11 Personal History Form (attached) along with your Financial Proposal (use attached template) in one file and email to procurement.ph@undp.org

Kindly make sure that the file does not exceed 4MB.