Context of the Requirement | To oversee and validate the Review of the United Nations Global Focal Point arrangement for Police, Justice and Corrections. |
Implementing Partner of UNDP | UNDP |
Brief Description of the Required Services[1] | See attached GFP Review ToRs |
List and Description of Expected Outputs to be Delivered | The contractor will be responsible for overseeing the GFP Review and its outcome, including finalizing the methodology and guiding the work of other pro bono contributors to the review (highlighted in the GFP Review ToR). As key elements of this methodology, it is expected that the desk review and HQ interviews are undertaken in November/December 2017, that Field Visits, Remote Interviews and the Survey are conducted in January/February 2018 and that the consolidation/report writing is done in March/April 2018. GFP partners will be allowed to comment on the report in April and a final version of the report is expected in May 2018 to be presented at a high-level event. Deliverables: - Outline of the report of the GFP Review on 1 January 2018
- A first draft of the report of the GFP Review on 1 April 2018
- Final report of the GFP Review on 1 May 2018
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Person to Supervise the Work/Performance of the Service Provider | Ana Patricia Graca/GFP Management Team |
Frequency of Reporting | Report Completed by 1 May 2018 |
Progress Reporting Requirements | Regular, bi-weekly updates to the GFP Core Team required |
Location of work | ☐ Exact Address/es (home based, UN HQ and three field visits TBD) ☒ At Contractor’s Location |
Expected duration of work | 90 days |
Target start date | 15 November |
Latest completion date | 15 May |
Travels Expected | Destination/s | Estimated Duration | Brief Description of Purpose of the Travel | Target Date/s | TBD (PKO context) | 1 week | Assessment | | TBD (SPM context) | 1 week | Assessment | | TBD (non-mission setting) | 1 week | Assessment | |
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Special Security Requirements | ☐ Security Clearance from UN prior to travelling ☐ Completion of UN’s Basic and Advanced Security Training ☐ Comprehensive Travel Insurance ☒ Others – Institution-based training and security protocol should be followed for any travel arranged by respective institutions. |
Facilities to be Provided by UNDP (i.e., must be excluded from Price Proposal) | ☒ Meeting room space and facilities/wifi access ☒ Land Transportation during field visits ☒ Security during field visits |
Implementation Schedule indicating breakdown and timing of activities/sub-activities | ☒ Required ☐ Not Required |
Names and curriculum vitae of individuals who will be involved in completing the services | ☒ Required ☐ Not Required |
Currency of Proposal | ☒ United States Dollars ☐ Euro ☐ Local Currency |
Value Added Tax on Price Proposal[2] | ☒ must be inclusive of VAT and other applicable indirect taxes ☐ must be exclusive of VAT and other applicable indirect taxes |
Validity Period of Proposals (Counting for the last day of submission of quotes) | ☒ 60 days ☐ 90 days ☐ 120 days In exceptional circumstances, UNDP may request the Proposer to extend the validity of the Proposal beyond what has been initially indicated in this RFP. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Proposal. |
Partial Quotes | ☐ Not permitted ☒ Permitted (e.g. only advisory function and sounding board, or desk review and HQ interviews, or only field visits and report writing or any combination thereof) |
Payment Terms[3] | Outputs | Percentage | Timing | Condition for Payment Release | Outline | 50 % | 1 January 2018 | Within thirty (30) days from the date of meeting the following conditions: - UNDP’s written acceptance (i.e., not mere receipt) of the quality of the outputs; and
- Receipt of invoice from the Service Provider.
| First draft | 30 % | 1 April 2018 | Final draft and completion of services | 20 % | 15 May 2018 | | | | | | |
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Person(s) to review/inspect/ approve outputs/completed services and authorize the disbursement of payment | Ana Patricia Graça after consultation with GFP Management Team |
Type of Contract to be Signed | ☐ Purchase Order ☐ Institutional Contract ☒ Contract for Professional Services ☐ Long-Term Agreement[4] (if LTA will be signed, specify the document that will trigger the call-off. E.g., PO, etc.) ☐ Other Type of Contract [pls. specify] |
Criteria for Contract Award | ☐ Lowest Price Quote among technically responsive offers ☒ Highest Combined Score (based on the 70% technical offer and 30% price weight distribution) ☒ Full acceptance of the UNDP Contract General Terms and Conditions (GTC). This is a mandatory criteria and cannot be deleted regardless of the nature of services required. Non acceptance of the GTC may be grounds for the rejection of the Proposal. |
Criteria for the Assessment of Proposal | Technical Proposal (70%) ☒ Expertise of the Firm 20 % ☒ Methodology, Its Appropriateness to the Condition and Timeliness of the Implementation Plan 10 % ☒ Qualification of Key Personnel 40 % Financial Proposal (30%) To be computed as a ratio of the Proposal’s offer to the lowest price among the proposals received by UNDP. |
UNDP will award the contract to: | ☐ One and only one Service Provider ☒ One or more Service Providers, depending on the following factors : Availability, qualifications of staff including knowledge of the GFP in particular and the UN in general (including policy and reform streams), knowledge and experience in justice, police and corrections Programming, knowledge and experience in M&E, field experience, ability to draft high-level reports in English. |
Annexes to this RFP[5] | ☒ Form for Submission of Proposal (Annex 2) ☒ General Terms and Conditions / Special Conditions (Annex 3)[6] ☒ Detailed TOR (Annex 4) ☐ Others[7] [pls. specify] |
Contact Person for Inquiries (Written inquiries only)[8] | Jennifer Schmidt GFP Core Team Jennifer.schmidt@undp.org +1-212-906-6232 Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. |
Other Information [pls. specify] | Proposed institutions will be evaluated based on dedicating expertise to the review that meet the following criteria: - Legal, Security or ROL related academic qualifications
- Previous knowledge of the GFP arrangement, its purpose, key activities and how it operates
- Good knowledge of the UN system, in particular planning and functioning of peace operations and political missions , AFP’s as well as the current UN reform streams and global developments including SDG’s and the SG prevention vision and and the sustaining peace agenda
- Good understanding of UN joint analysis, planning, programming and financing approaches to rule of law
- Experience in assessment, monitoring or evaluation of UN rule of law programmes preferably UN mission contexts and post-conflict or crisis situations
- Proven ability to draft high-quality reports in English
- Field experience in conflict or post conflict settings
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