Procurement Notices

1. BACKGROUND

 2. SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK

3. REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS

4. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS.

5. FINANCIAL PROPOSAL

 6. EVALUATION

 7. ANNEXES

                                                                         ANNEX 1 – TERMS OF REFERENCES (ToR)

Location: UNDP Premises, Ankara

Type of Contract: Individual Contract

Post Level: National Consultant

Languages Required: English and Turkish

Duration of the Contract: 05 February 2018 – 01 June 2018 (up to a maximum of 25 man/days during contract validity)

                                                               National Consultant for UNDP-GEF Mid-Term Review

1.     Background and Context

This is the Terms of Reference (ToR) for the UNDP-GEF Midterm Review (MTR) of the -full-sized project titled POPs Legacy Elimination and POPs Release Reduction Project (PIMS# 4833) and (UNIDO SAP# 140288) implemented through the UNDP-UNIDO/MOEU, which is to be undertaken in 2018. The project started on the 21 May 2015 and is in its third year of implementation. In line with the UNDP-GEF Guidance on MTRs, this MTR process was initiated before the submission of the second Project Implementation Report (PIR). This ToR sets out the expectations for this MTR.  The MTR process must follow the guidance outlined in the document Guidance For Conducting Midterm Reviews of UNDP-Supported, GEF-Financed Projects; which can be found through the link: http://web.undp.org/evaluation/documents/guidance/GEF/mid-term/Guidance_Midterm%20Review%20_EN_2014.pdf

UNDP in collaboration with UNIDO and Ministry of Environment and Urbanization implements the project which objective is to protect human health and the environment globally as well as locally through addressing POPs legacies including elimination of POPs Pesticide and PCB stockpiles, and initiating clean-up of associated POPs and chemical pollutant contaminated sites, as well as dealing with longer term PCB phase out consistent with the country’s Stockholm Convention obligations,  reducing U-POPs release in major industrial sectors , and providing targeted institutional, regulatory  and technical capacity strengthening, all within a sound chemicals management framework.  The project is directed by the Ministry of Environment and Urbanization.  It will meet this objective by eliminating a large POPs pesticide stockpile consisting of pure HCH and associated high concentration POPs waste and PCB stockpiles as well as supporting assessment, cleanup and monitoring of priority POPs contaminated sites involving representative range of site contamination situations, remediation approaches and clean-up financing modalities. The project will also demonstrate the sustainable treatment of cross contaminated PCB transformer units by means of de-halogenation technologies, will provide technical assistance for setting up a national plan for treatment of PCB contaminated transformers, and will provide technical assistance for the establishment of BAT/BEPs among priority U-POPs emitting sectors  Additionally the project will support the qualification of needed hazardous waste infrastructure and national technical capability for the ongoing management of POPs and other chemical hazardous wastes as well as supporting the strengthening of institutional and regulatory capacity within an overall chemicals management framework.

2.     Description of Responsibilities

The MTR will assess progress towards the achievement of the project objectives and outcomes as specified in the Project Document, and assess early signs of project success or failure with the goal of identifying the necessary changes to be made in order to set the project on-track to achieve its intended results. The MTR will also review the project’s strategy, its risks to sustainability.

Please see the detailed technical description of the MTR in Annex A.

3.     Duration and Deliverables

The total duration of the MTR will be approximately over a time period starting from 5 February 2018 and ending on 01 June 2018. The number of days presented as ‘estimated number of man/days to be invested’ is indicative. Inputs, articulated in man/days, to be invested by the expert are based on UNDP’s estimations. They are provided herein to facilitate provision of lump sum price proposals by the applicants. The expert will agree to produce the below deliverables to the satisfaction of UNDP and its partners. The ICs may invest less/more than expected number of days to finalize each output. The actual number of days invested will not change the amount of payments. For further detail please refer to the table illustrating the payment details below:

*     While the Consultant may invest less or more than the estimated number of man/days stated above, this shall not make any changes to the lump-sum payment amount.

**   The payments stated in this column represent the corresponding percentage of the whole lump-sum payment amount for the respective Deliverable.

*** Options for site visits should be provided in the Inception Report.

In cases where the expert may need to invest additional man/days to perform the tasks and produce the deliverables listed and defined in the present Terms of Reference, the expert shall do so without any additional payment.

The expert will be submitting the reports based Annex A, Detailed Description of the MTR Report.

All information should be provided in electronic versions. The expert shall be solely liable for the accuracy and reliability of the data provided, links to sources of information used. The title rights, copyrights and all other rights whatsoever nature in any material produced under the provisions of this ToR will be vested exclusively in UNDP.

 4.     Institutional Arrangement

The principal responsibility for managing this MTR resides with the Commissioning Unit. The Commissioning Unit for this project’s MTR is UNDP Turkey Country Office.

The commissioning unit will contract the consultant and ensure the timely provision of per diems and travel arrangements within the country for the MTR expert.

UNDP is not required to provide any physical facility for the work of the IC. However, depending on the availability of physical facilities (e.g. working space, computer, printer, telephone lines, internet connection etc.) and at the discretion of UNDP, such facilities may be provided at the disposal of the IC.

Payments will be made against submission of the second, fifth and last deliverables in the contract by the IC and approval of such deliverables by UNDP.

The Individual Consultant will report to the UNDP Cluster Lead. All deliverables will be subject to approval of UNDP. The Project Team will be responsible for liaising with the MTR expert to provide all relevant documents, set up stakeholder interviews, and arrange field visits.

5.     Place of Work and Guidance for Price Proposal

Place of work for the assignment is, home-based. It may be required that the Consultant will travel within Turkey. All travel, accommodation and living costs in duty station (home based) will be covered by the Consultant through inclusion of these costs in the price proposal. However, in case travel out of the duty station is needed, the travel and accommodation costs of these missions will be borne by UNDP. The costs of these missions may either be;

• Arranged and covered by UNDP CO from the respective project budget without making any reimbursements to the consultant (Any assignment-related travel (economy class), accommodation (bed & breakfast) outside duty station will be arranged by the travel agency UNDP works with, when necessary, by receiving prior approval of UNDP) or

• Reimbursed to the consultant upon the submission of the receipts/invoices of the expenses by the consultant and approval of the UNDP. The reimbursement of each cost item is subject to the following constraints/conditions provided in below table;

• Covered by the combination of both options

6.     Minimum Qualification Requirements

 Education

·         A Master’s Degree in chemistry/chemical engineering, or other closely related field

 General Professional Experience

·         Work experience in relevant technical areas for at least 10 years

 Specific Professional Experience

·         Competence in adaptive management, as applied to POPs/Chemicals and Waste

• Experience working with the GEF or GEF-evaluations

·         Recent experience with result-based management evaluation methodologies

·         Experience applying SMART indicators and reconstructing or validating baseline scenarios

• Experience working in  EECCA Countries

·         Demonstrated understanding of issues related to Chemicals and Waste especially Persistent Organic Pollutants (POPs)

·         Experience in gender sensitive evaluation and analysis is an asset

·         Project evaluation/review experiences within United Nations system will be considered an asset

·         Fluent written and verbal communication skills in English

·         Excellent communication skills is an asset

·         Demonstrable analytical skills is an asset

Notes:

-       Internships (paid/unpaid) are not considered professional experience.

-       Obligatory military service is not considered professional experience.

-       Professional experience gained in an international setting is considered international experience.

-       Experience gained prior to completion of undergraduate studies is not considered professional experience.

7.     Payments

The expert shall be paid in US$ if he/she resides in a country different than Turkey. If he/she resides in Turkey, the payment shall be realized in TRY through conversion of the US$ amount by the official UN exchange rate valid on the date of money transfer.

The amount paid to the expert shall be gross and inclusive of all associated costs such as social security, pension and income tax etc.

Payments will be made within 30 days upon the approval of the corresponding deliverable and UNDP Certificate of Payment Form (COP) on a lump sum basis irrespective from the number of days invested by the expert for this particular deliverable.

If the deliverables subject to a payment are not produced and delivered by the expert to the satisfaction of UNDP, no payment will be made even if the expert has invested man/days to produce and deliver such deliverables.

Tax Obligations: The IC is solely responsible for all taxation or other assessments on any income derived from UNDP. UNDP will not make any withholding from payments for the purposes of income tax. UNDP is exempt from any liabilities regarding taxation and will not reimburse any such taxation to the IC.