| Overview : Dear Sir / Madam: We kindly request you to submit your quotation for Support on Water Quality and Underground Water Assessment and Instruments and Capacity Building, as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2. Quotations may be submitted on or before January 31, 2018 and via (choose appropriate box) ☒e-mail, ☒courier mail or ☐facsimile to the address below: United Nations Development Programme Registry of UNDP, UN House, Caicoli Street, P.O Box 558 Dili, Timor-Leste Or by E-mail: bids.tp@undp.org Quotations submitted by email must be limited to a maximum of 10 MB, virus-free and no more than 10 MB email transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files. Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/s: [check the condition that applies to this RFQ, delete the entire row if condition is not applicable to the goods being procured] Delivery Terms [INCOTERMS 2010] (Pls. link this to price schedule) | ☐FCA ☐CPT ☐CIP ☐DAP ☐Other | Customs clearance[1], if needed, shall be done by: | ☐UNDP ☒Supplier/Offeror ☐Freight Forwarder | Exact Address/es of Delivery Location/s (identify all, if multiple) | UNDP, Caicoli Street, Dili, east Timor | UNDP Preferred Freight Forwarder, if any[2] | Click here to enter text. | Distribution of shipping documents (if using freight forwarder) | Click here to enter text. | Latest Expected Delivery Date and Time (if delivery time exceeds this, quote may be rejected by UNDP) | ☒ 30 days from the issuance of the Purchase Order (PO) ☐ As per Delivery Schedule attached [if delivery will be staggered] Time : 31 January 2018 Time Zone of Reference : 1730hrs TLS | Delivery Schedule | ☒Required ☐Not Required | Packing Requirements | | Mode of Transport | ☒ AIR | ☐LAND | ☐SEA | ☐OTHER | Preferred Currency of Quotation[3] | ☒United States Dollars ☐Euro ☐Local Currency : | Value Added Tax on Price Quotation[4] | ☒ Must be inclusive of VAT and other applicable indirect taxes ☐ Must be exclusive of VAT and other applicable indirect taxes | After-sales services required | ☒Warranty on Parts and Labor for minimum period of 1 year ☒Technical Support ☒Provision of Service Unit when pulled out for maintenance/ repair ☐ Others | Deadline for the Submission of Quotation | COB, Wednesday, January 31, 2018 and 1730hrs TLS | All documentations, including catalogs, instructions and operating manuals, shall be in this language | ☒ English ☐ French ☐ Spanish ☒ Others Portuguese | Documents to be submitted[5] | ☐ Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1; ☐ A statement whether any import or export licenses are required in respect of the goods to be purchased including any restrictions on the country of origin, use/dual use nature of goods or services, including and disposition to end users; ☐ Confirmation that licenses of this nature have been obtained in the past and an expectation of obtaining all the necessary licenses should the quotation be selected; ☐ Quality Certificates (ISO, etc.); ☒ Latest Business Registration Certificate ; ☐ Latest Internal Revenue Certificate / Tax Clearance; ☐ Manufacturer’s Authorization of the Company as a Sales Agent (if Supplier is not the manufacturer); ☐ Certificate of Exclusive Distributorship in the country (if applicable, and if Supplier is not the manufacturer); ☐ Evidence/Certification of Environmental Sustainability (“Green” Standards) of the Company or the Product being supplied ; ☐ Complete documentation, information and declaration of any goods classified or may be classified as “Dangerous Goods”. ☐ Patent Registration Certificates (if any of technologies submitted in the quotation is patented by the Supplier); ☒ Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List; ☐ Others | Period of Validity of Quotes starting the Submission Date | ☐ 60 days ☒ 90 days ☐ 120 days In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. | Partial Quotes | ☒ Not permitted ☐ Permitted [pls. provide conditions for partial quotes, and ensure that requirements are properly listed to allow partial quotes (e.g., in lots, etc.)] | Payment Terms[6] | ☒ 100% upon complete delivery of goods ☐ Others | Liquidated Damages | | Evaluation Criteria [check as many as applicable] | ☒ Technical responsiveness/Full compliance to requirements and lowest price[7] Comprehensiveness of after-sales services ☒ Full acceptance of the PO/Contract General Terms and Conditions [this is a mandatory criteria and cannot be deleted regardless of the nature of services required] ☒ Earliest Delivery / Shortest Lead Time[8] ☐ Others | UNDP will award to: | ☒ One and only one supplier ☐ One or more Supplier, depending on the following factors: [Clarify fully how and why will this be achieved. Please do not choose this option without indicating the parameters for awarding to multiple Suppliers] | Type of Contract to be Signed | ☒ Purchase Order ☐ Long-Term Agreement[9] (if LTA will be signed, specify the document that will trigger the call-off. E.g., PO, etc.) ☐ Other Type/s of Contract | Special conditions of Contract | ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 15 Days ☐ Others | Conditions for Release of Payment | Passing Inspection Bank Transfer Complete Installation ☒ Passing all Testing Must meet IOC, 2016 recommendations ☒ Completion of Training on Operation and Maintenance Training on utilization and maintenance of the equipment, location Timor Leste ☒ Written Acceptance of Goods based on full compliance with RFQ requirements ☐ Others | Annexes to this RFQ[10] | ☒ Specifications of the Goods Required (Annex 1) ☒ Form for Submission of Quotation (Annex 2) ☒ General Terms and Conditions / Special Conditions (Annex 3). ☐ Others Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process. | Contact Person for Inquiries (Written inquiries only)[11] | UNDP Procurement Unit Dili- Timor Leste procurement.tp@undp.org Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. |
Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements. The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected. Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on UNDP’s re-computation and correction of errors, its quotation will be rejected. After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than UNDP’s own estimated cost if sourced from its own freight forwarder and insurance provider. At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation. At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of UNDP herein attached as Annex 3. UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Please be advised that UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/content/undp/en/home/operations/procurement/protestandsanctions/ UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link : http://www.un.org/depts/ptd/pdf/conduct_english.pdf Thank you and we look forward to receiving your quotation. Annex 1 Technical Specifications Items to be Supplied* | Quantity | Description / Specifications of Goods | Latest Delivery Date | | 2 x | Black Box Data Logger 5 in one parameter (Water Quality Measurement) Specifications: Standard parameter Range Turbidity* * Resolution Repeatability 0 – 3000 NTU 2 Auto-range scales: 0.0 99.9 NTU, 100 – 3000 NTU ± 2% of reading * Readings calculated from EC and temperature electrode values | | 1 x | Manual Electric type (deep meter) to measure water Depth Specifications: · Size: ET Reel 13" H x 11" W x 7" D (33cm H x 28cm W x 18cm D) · ETL 500' Reel 14.5" H x 9" W x 11.5" D (37cm H x 23cm W x 29cm D) · ETL 750⁄1000' Reel 15.75" H x 13" W x 11.5" D (40cm H x 33cm W x 29cm D) · Probe 5/8" O.D. x 61/8" L (1.59cm O.D. x 15.56cm L) 3/8" O.D. x 6½" L (optional) (1cm O.D. x 16.5cm L) · Length & ET 100' (30 m) = 9 lbs. (4 kg) Weight: 200' (60 m) = 11 lbs. (5 kg) 300' (100 m) = 14 lbs. (6.3 kg) ETL 500' (150 m) = 20 lbs. (9 kg) 750' (225 m) = 24 lbs. (10.9 kg) 1000' (300 m) = 28 lbs. (12.7 kg) · Accuracy: ET Tape 100th of a foot/100' (Per Federal Specification GGG-T-106E) · Material: Reel Polypropylene and aluminum (ET) Powder coated steel and aluminum (ETL) Tape Polyethylene coated steel Probe PTFE and stainless steel · Power: 9 Volt DC alkaline battery | | 1 x | Manual Electric type deep 100m to measure water Well Specifications: Brand Name: PipeCam, Viewing Angle (Degree):120°, Type: Snake Industrial Endoscope, Supported Operating Systems: Windows Ptochology: Pan / Tilt / Zoom, Special Features: Waterproof / Weatherproof, Model Number: V8-3288PT-2, High Definition: 480P(SD), Connectivity: IP/Network Wired, Sensor: CMOS, Style: Bullet Camera,Lens (mm): 50mm, waterproof: IP68, camera diameter: 50mm, LEDs light: 6pcs, Pan: 360 degree, tilt: 180 degree, monitor: 8' TFT LCD color monitor, storage medium: 128G SSD, battery: 12V 8800mA rechargeable li-ion battery, DVR control unit: keyboard, cable length: 100m soft cable | | 2 x | GPS GARMIN MONTERRA – Handheld – GPS with Android, touch screen camera + UV sensor Specifications: Physical dimensions 2.9" x 5.9" x 1.4" (7.48 x 14.96 x 3.63 cm) Weight 11.7 oz (331 g) with included lithium-ion battery pack; 13.2 oz (375 g) with 3 AA batteries (not included) Water rating IPX7 Battery rechargeable lithium-ion (included) or 3 AA batteries (not included); NiMH or Lithium recommended, Touchscreen Display type bright, translative 65k color TFT, dual-orientation touchscreen; sunlight readable, Display size 2"W x 3.5"H (5.06 x 8.93 cm); 4" diag (10.2 cm) Display resolution 272 x 480 pixels Battery life up to 16 hours (lithium-ion); up to 22 hours (AA batteries) Memory/History 6 GB (With Worldwide Basemap); 3 GB (With TOPO U.S. 100K Maps) High-sensitivity receiver Interface High-speed USB | | 1 x | 1. 1 unit of Laptop Processors: Intel® latest generation of Core™ at least i5 with Intel Express Chipset Operating System Options: Microsoft® Windows 10 Professional (genuine) Display size: Between 12.5” – 13.3” (for business uses), With built-in webcam 3MP or higher Selection will be made based on the portability Memory: At least 4GB RAM DIMM slots; Hard Drives: At least 320GB, 7200RPM, SATA or SSD Networking: Gigabit Ethernet LAN 10/100/1000; Supports wireless 802.11n, Support Bluetooth I/O Ports: At least 2 External USB 3.0 ports, or 2 External USB 2.0 ports; 1 RJ-45; 1 VGA; 1 HDMI or 1 Display port, 1 Line-in stereo for Microphone/Headphone/Speaker Attention: all port should be accessible easily when the laptop is on the docking mode (connected to docking station) Removable Media: 5-in-1 Media Card Reader (standard) Optical disc drives: Built-in DVD-ROM or detachable DVDROM (USB) Webcam: 3MP o higher Docking connector: Should be available at the bottom, rear or side. Accessories: USB Keyboard and Mouse. External Monitor: 23” wide monitor, full support to HD, with Ports: HDMI, DVI and VGA with all the cables. Docking Station: ATTENTION: MUST NOT BE PORT REPLICATOR Should be proper docking station with docking connector at the back, on the top or on the side. Ports: USB ports, DVI, VGA, AUDIO ports, RJ45, DisplayPort A.3 All-In-One Processors: Intel® latest generation of Core™ at least i5 with Intel Express Chipset Operating System Options: Microsoft® Windows 10 Professional (genuine) Panel: 23” WLED, 1920x1080 FHD resolution with anti-glare coating; NO TOUCHSCREEN Graphics Options: Integrated Intel® HD Graphics 4000 or higher Memory: At least 4GB RAM DIMM slots; Networking: Gigabit Ethernet LAN 10/100/1000; Supports wireless 802.11n Support Bluetooth I/O Ports: At least 2 External USB 3.0 ports (2 side, 2 rear) and 4 External USB 2.0 ports; 1 RJ-45; 1 VGA; 1 HDMI; 2 PS/2; 1 Line-in (stereo/microphone), 2 Line-out (1 side for headphone/1 rear for speaker) Hard Drives: At least 500GB, 7200RPM Removable Media: 5-in-1 Media Card Reader (standard) Optical disc drives: DVD-ROM Webcam: 3MP o higher Chassis Non-touch All-in-One systems Accessories: USB Keyboard and Mouse. 2. 1 unit of desktop Desktop PC Processors: Intel® latest generation of Core™ at least i5 with Intel Express Chipset Operating System Options: Microsoft® Windows 10 Professional (genuine) Memory: At least 4GB RAM and at least 2 DIMM slots; Networking: Gigabit Ethernet LAN 10/100/1000; Supports wireless 802.11n Support Bluetooth I/O Ports: At least 2 External USB 3.0 ports (2 side, 2 rear) and 4 External USB 2.0 ports; 1 RJ-45; 1 VGA; 1 HDMI; 1 DVI port, Display Port, Audio: 1 Line-in (stereo/microphone), 2 Line-out (1 side for headphone/1 rear for speaker) Speaker: Built-in Hard Drives: At least 500GB, 7200RPM Removable Media: 5-in-1 Media Card Reader (standard) Optical disc drives: DVD-ROM Chassis Small Form Factor (SFF) or Minitower (MT) Accessories: USB Keyboard and Mouse Webcam: 3MP o higher with built-in microphone External Monitor 23” wide monitor, full support to HD, Ports: HDMI, DVI and VGA with all the cables. | | | | |
*Pls. attach delivery schedule, if relevant, and cluster by lot, if partial bids will be allowed. Specify delivery locations if goods multiple destinations. Annex 2 FORM FOR SUBMITTING SUPPLIER’S QUOTATION[12] (This Form must be submitted only using the Supplier’s Official Letterhead/Stationery[13]) We, the undersigned, hereby accept in full the UNDP General Terms and Conditions, and hereby offer to supply the items listed below in conformity with the specification and requirements of UNDP as per RFQ Reference No. _______: TABLE 1 : Offer to Supply Goods Compliant with Technical Specifications and Requirements Item No. | Description/Specification of Goods | Quantity | Latest Delivery Date | Unit Price | Total Price per Item | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | Total Prices of Goods[14] | | | Add : Cost of Transportation | | | Add : Cost of Insurance | | | Add : Other Charges (pls. specify) | | | Total Final and All-Inclusive Price Quotation | |
TABLE 2 : Estimated Operating Costs (if applicable) List of Consumable Item/s (Include fast moving parts, if any) | Estimated Average Consumption | Unit of Measure | Unit Price | Total Price per Item | | | | | | | | | | | | | | | | | | | | | | | | | |
TABLE 3 : Offer to Comply with Other Conditions and Related Requirements Other Information pertaining to our Quotation are as follows : Your Responses Yes, we will comply No, we cannot comply If you cannot comply, pls. indicate counter proposal Delivery Lead Time Estimated weight/volume/dimension of the Consignment: Country/ies Of Origin[1]: |
