| Overview : Background A budget reform program implemented during the latter half of the Aquino Administration (2010-2016), bottom-up budgeting (BUB) was intended to make the national budget more responsive to people's needs by encouraging active local government and civil society participation to the budgeting process. Contrary to the top-down approach to budgeting where allocation was decided by national government agencies, BUB allowed Local Government Units (LGUs) and civil society organizations (CSOs) to determine projects that would benefit their communities. However, implementation performance faced challenges due to weak social infrastructure, financial and administrative bottlenecks, low government and CSO capacities, and policy gaps. In 2016, the United Nations Development Programme (UNDP) entered into an agreement with the DSWD to assist in the implementation of the BUB program through a government co-financing initiative, which draws from the Standard Basic Assistance Agreement signed by the Philippine Government and UNDP in 1977, and clarified by the 2015 resolution issued by the Government Procurement and Policy Board. Expected Outputs of the Project include: Administrative support to accelerate the implementation of BUB; Effective Project Management; and Governance hubs strengthened to provide technical support to BUB. Scope of Work Managing Data - Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
- Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative
- Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
- Interprets data, draws conclusions and/or identifies patterns which support the work of others
Managing Documents, Correspondence and Report - Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software
- Edits, formats and provides inputs to correspondence, reports, documents and/or presentations using work processing, spreadsheets and databases meeting quality standards and requiring minimal correction
- Shows sound grasp of grammar, spelling and structure in the required language
- Ensures correspondence, reports and documents comply with established UN standards
- Ability to produce accurate and well documented records conforming to the required standard
Planning, Organizing and Multi-Tasking - Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
- Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
- Demonstrates ability to quickly shift from one task to another to meet multiple support needs
- Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of suppor
- Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Institutional Arrangement Under the guidance and supervision of the Finance Analyst, the Finance Clerk supports the provision of financial services ensuring high quality, accuracy and consistency of work. The Finance Clerk promotes a client-oriented approach consistent with UNDP rules and regulations. The Finance Clerk works in close collaboration with the Operations and Project staff of Bottom-up Budgeting (BUB) in the country office and field office staff to exchange information and ensure consistent service delivery. Duration of Work The IC shall be for a period of April to July 2018, which may be extended, as and when project circumstances necessitates. Duty Station The contractor shall be based on Manila during the contract duration. Qualifications of the Successful Offeror Education - Secondary Education, with specialized certification in Accounting and Finance.
Experience - 4 years of relevant accounting and financial experience at national level is required;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
- Knowledge of IPSAS and/or IFRS desirable.
Language - Fluency in the UN and national language of the duty station
Criteria for Selection of Best Offer The offer will evaluated based on the Combined Scoring method – where the qualifications will be weighted a max. of 70% and combined with the financial offer which will be weighted a max of 30%. Applicants are requested to submit/upload in one file the following documents: - Duly accomplished Letter of Confirmation of Interest and Availability that indicates the all-inclusive lumpsum contract price, supported by a breakdown of costs, as per template provided; If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP;
- Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
In view of the volume of applications UNDP receives, only shortlisted offerors will be notified. |
