Overview : | DATE: April 30, 2018 | REFERENCE: 2018/PROC/UNDP/MMR/RFQ/029 |
Dear Sir / Madam: We kindly request you to submit your quotation for “Security X-Ray Machine with Roller Table”, as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2. Quotations may be submitted on or before May 10, 2018 and via courier services, hand deliver or email to the address below: United Nations Development Programme No. 6, Natmauk Road, Tamwe Township Attention: Nasantuya Chuluun, Programme Support Team Leader Email: bids.mm@undp.org - For hard copy quotations, please send your quotations in sealed envelopes to The United Nations Development Programme, No. 6 Natmauk Road, Tamwe Township, Yangon, PO Box. 650, 11211, Yangon as early as possible before the deadline;
- For electronic submission, please send only the duly completed Quotation Documents with above-mentioned RFP No. to bids.mm@undp.org (Please protect the Quotations with password and send the password within 24 hours after closing the deadline for submission);
- UNDP takes no responsibility for effective delivery of the electronic document.
- Please note, if your file was successfully sent to bids.mm@undp.org you should receive the message subjected 'Success! Your proposal was sent to the secured e-mail'. If upon submission you do not receive the confirmation message, please contact min.min.thein@undp.org for clarifications.
Quotations submitted by email must be limited to a maximum of 2 MB, virus-free and no more than two email transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format. Please take note of the following additional requirements and conditions pertaining to the supply of the abovementioned good/s: Delivery Terms [INCOTERMS 2010] (Pls. link this to price schedule) | ☒ DAP Delivered at Place | Customs clearance[1], if needed, shall be done by: | ☒ Supplier/Offeror | Exact Address/es of Delivery Location/s (identify all, if multiple) | United Nations Development Programme No. 6, Natmauk Road, Tamwe Township, Yangon | Latest Expected Delivery Date and Time (if delivery time exceeds this, quote may be rejected by UNDP) | ☒ 14 days from the issuance of the Purchase Order (PO) | Delivery Schedule | ☒ Required | Preferred Currency of Quotation[2] | ☒ Local Currency : Myanmar Kyats | Value Added Tax on Price Quotation[3] | ☒ Must be inclusive of VAT and other applicable indirect taxes | After-sales services required | ☒ Warranty on Parts and Labor for minimum period of 2 year | Deadline for the Submission of Quotation | COB, Thursday, May 10, 2018 and Myanmar Time Zone 17:00 pm | All documentations, including catalogs, instructions and operating manuals, shall be in this language | ☒ English | Documents to be submitted[4] | ☒ Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1; ☒ Quality Certificates (ISO, etc.); ☒ Latest Business Registration Certificate ; ☒ Latest Internal Revenue Certificate / Tax Clearance; ☒ Manufacturer’s Authorization of the Company as a Sales Agent (if Supplier is not the manufacturer); | Period of Validity of Quotes starting the Submission Date | ☒ 90 days | Partial Quotes | ☒ Not permitted | Payment Terms[5] | ☒ 100% upon complete delivery of goods | Evaluation Criteria [check as many as applicable] | ☒ Technical responsiveness/Full compliance to requirements and lowest price Comprehensiveness of after-sales services ☒ Full acceptance of the PO/Contract General Terms and Conditions [this is a mandatory criteria and cannot be deleted regardless of the nature of services required] ☒ Earliest Delivery / Shortest Lead Time[6] | UNDP will award to: | ☒ One and only one supplier ☐ One or more Supplier, depending on the following factors: [Clarify fully how and why will this be achieved. Please do not choose this option without indicating the parameters for awarding to multiple Suppliers] | Type of Contract to be Signed | ☒ Purchase Order ☐ Long-Term Agreement[7] (if LTA will be signed, specify the document that will trigger the call-off. E.g., PO, etc.) ☐ Other Type/s of Contract | Special conditions of Contract | ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 30 days ☐ Others | Conditions for Release of Payment | Passing Inspection Complete Installation ☐ Passing all Testing ☐ Completion of Training on Operation and Maintenance ☒ Written Acceptance of Goods based on full compliance with RFQ requirements ☐ Others | Annexes to this RFQ | ☒ Specifications of the Goods Required (Annex 1) ☒ Form for Submission of Quotation (Annex 2) ☒ General Terms and Conditions / Special Conditions (Annex 3). ☐ Others Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process. | Contact Person for Inquiries (Written inquiries only) | Min Min Thein, Procurement Analyst, min.min.thein@undp.org with copy to aye.wa@undp.org Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. |
Goods proposed shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements. The quotation that complies with all of the specifications and requirements and offers the lowest price shall be selected. Any offer that does not meet the requirements shall be rejected. Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. If the vendor does not accept the final price based on UNDP's re-computation and correction of errors, its quotation will be rejected. After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based on ex-works price in the event that the transportation cost is found to be at high side. Any Purchase Order that will be issued shall be subject to the General Terms and Conditions herein attached hereto. UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with your preparation and submission of a quotation, regardless of the conduct or outcome of the selection process. Our vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/procurement/protest.shtml . It is, however, not available to[i] non-responsive or non-timely bidders or when all bids are rejected. UNDP implements a zero tolerance on fraud and corrupt practices, and is committed to preventing, identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link : http://www.un.org/depts/ptd/pdf/conduct_english.pdf Thank you and we look forward to receiving your quotation. Sincerely yours, Nasantuya Chuluun
Programme Support Team Leader
April 30, 2018 |
