Overview : Location | Fiji and Home Based | Application deadline | 18 May 2018 | Type of Contract | Individual Contractor | Post Level | International Consultant | Languages required: | English | Duration of Initial Contract: | 30 days over 3 months – 01 October 2018 to 31 December, 2018 | Title: | Final Evaluation – REACH Project |
BACKGROUND AND CONTEXT Strengthening access to justice, rule of law and promoting human rights are cornerstones of UNDP’s work to achieve sustainable human development. The UNDP Pacific Office in Fiji is implementing projects as part of an overall programme in these areas including the Rights, Empowerment and Cohesion for rural and urban Fijians Project (‘the Project’) promotes peace building, social cohesion and inclusiveness through awareness of rights, access to services and institutional capacity building in Fiji. The full details of the Project including purpose, objectives, beneficiaries, funding arrangements, time frame, duration geographic context, key partners, project results and case studies are available at The Rights, Empowerment and Cohesion (REACH) for Rural and Urban Fijians Project |
DUTIES AND RESPONSIBILITIES OF EVALUATION Evaluation Purpose The objective of the Final Evaluation is to assess operational aspects, such as project management and implementation of activities and the extent to which objectives are being fulfilled. The review will assess project performance and the implementation of planned project activities and planned outputs against actual results. It will make recommendations for the scope and nature for the continuation of the Project beyond December 2018 (a possible REACH II). The evaluation is also to assess the extent of the Project’s commitment to the human development approach and how effectively equality and gender mainstreaming have been incorporated in the design and execution of the Project. The results of the Final Evaluation will be used by stakeholders to design any subsequent follow on project. Evaluation Scope and Objectives The evaluation is to cover all activities under the Project since Project commencement, including: - Relevance: Evaluate the relevance of activities and the process in planning and designing the activities for the expected outputs;
- Efficiency: Evaluate the efficiency of project implementation, the quality of the results achieved and any time/political constraints during implementation period;
- Effectiveness: Assess how assumptions have affected project achievements and the subsequent management decisions vis-à-vis the cost effectiveness of implementation; to what extent the project outputs have been effectively achieved;
- Impact: Evaluate the likeliness of impact of the project on its wider environment and its contribution to the wider sectoral objectives summarized in the projects’ overall objectives;
- Sustainability: Assess the sustainability of results with specific focus on national capacity and ownership of the process.
Evaluation Questions, which will be further refined at the commencement of the evaluation with stakeholders and evaluator, will include: - Has the project achieved its intended outputs?
- To what extent has the project contributed to its intended outcomes?
Assess perceived outcome/impact:
2.1 Perceptions of key stakeholders / service providers on the project’s outcome/impact,
2.2 Perceptions of beneficiaries on the project’s outcome /impact, - What factors have contributed to achieving or not achieving intended outputs?
What factors are contributing to effectiveness or ineffectiveness?
What is the appropriateness of the Project approach? Recommendations for Phase II? - To what extent has UNDP assistance contributed to outputs? Recommendations for Phase II?
- Has the UNDP partnership strategy been appropriate and effective? Recommendations for Phase II?
- Challenges and constraints to the implementation of the Project? Recommendation for Phase II on how to address challenges and constraints?
- How has the Project sought to strengthen the application of the rights-based approach and mainstreaming of gender? Recommendations for Phase II?
- Identify Best Practices and Lessons Learned to be integrated in a follow-on project. Provide recommendations on the possible replication of approaches and best practices with similar initiatives in other countries in the Pacific region.
- What are the key potential components for a follow-on project?
Methodology During the evaluation, the following methods may be used for data collection and analysis: - Desk review of relevant documents and materials, including mission reports and all collected data
- Discussions with the Project team
- Interviews with Project partners, other stakeholders and with groups and individuals who have participated directly in the project activities
- Consultation with a wide range of stakeholders to ascertain their views on the project’s value including electronic survey where face to face consultations may not be possible
- Facilitation of group consultations and field visits in Fiji where feasible
- Direct observation and documentation of REACH field mission(s)(during mission timeframe)[1]
- Attend, observe and contribute to Lessons Learned Workshop(s) (during mission timeframe)[2]
- Direct interviews where possible with REACH beneficiaries regarding services they had been made aware of, subsequently applied for and/or received because of REACH missions
- Present to the project team the initial evaluation findings
- Produce a first draft of the Final Evaluation report
- Produce a final report based on the feedback received from the project
- Undertake in accordance with UNDP Handbook on Planning, Monitoring and Evaluating for Development Results http://web.undp.org/evaluation/guidance.shtml#handbook
Expected Outputs and Deliverables - Deliverable 1. Evaluation Inception Report, to detail the evaluators’ understanding of what is being evaluated and why, showing how each evaluation question will be answered. The Inception Report should include a proposed schedule of tasks, and activities and deliverables. Estimated duration to complete: 7 working days home based and 3 working days in country Target due date: TBC.[3] Programme Manager to certify completion of the deliverable.
- Deliverable 2. Mission and Mission Debriefing – to be undertaken over 15 working days in country meetings with stakeholders and beneficiaries. Debrief to be undertaken at end of mission. Target due date: TBC. Programme Manager to certify completion of the deliverable.
- Deliverable 3. Draft Evaluation Report – to be completed after in country mission and in country debrief, and provided in a word document electronically, with Skype discussions as required. Estimated duration to complete: 5 working days, home based. Target due date: TBC Programme Manager to certify completion of the deliverable, which includes review against UNEG Quality Checklist for Evaluation Results http://www.unevaluation.org/document/detail/607
- Deliverable 4. Final Evaluation Report – to be completed within 10 days after feedback provided from UNDP. Estimated duration to complete: 5 working days, home based. Target due date: TBC Programme Manager to certify completion of the deliverable.
Institutional (Implementation) Arrangement - This is a consultancy managed by UNDP Pacific Office in Suva. The consultant will report to the Programme Manager, Access to Justice, Rule of Law and Human Rights.
- The evaluator will interact with the Project team and stakeholders and beneficiaries during conducting the evaluation.
- The project will be able to provide work space at UNDP office in Suva, and support personnel for arrangements and conduct of meetings.
- In accordance with an agreed plan the costs for meetings and group discussions with beneficiaries in Fiji will be covered by UNDP.
- All materials developed relating to the assignment will officially be submitted to the UNDP Pacific Office in Suva.
Duration of the Work (Time Frame) - The expected duration of work is 30 days: 5 days preparation (home based), 15 days in Fiji, and 10 days home based producing the report. The Final Evaluation Report is due by end of the contract period – 31 December 2018.
Duty Station - The consultancy involves home based work and work in Suva, Fiji.
- It is planned that during the mission in Fiji, there will be travel to communities where the Project has conducted activities.
Evaluation Ethics and Code of Conduct |
COMPETENCIES Corporate Responsibility & teamwork: | - Serves and promotes the vision, mission, values, and strategic goals of the United Nations
- Plans, prioritizes, and delivers tasks on time
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Treats all people fairly without favoritism
| People Skills: | - Ability to interact and to establish and maintain effective and harmonious working relations both as a team member with people of different national and cultural backgrounds.
- Proven leadership skills and ability to motivate team members of different backgrounds and in different locations.
- Ability to work under high pressure.
- High degree of cultural competence
| Partnering & Networking: | - Seeks and applies knowledge, information, and best practices from within and outside the UN
| Innovation & Judgment: | - Discretion, diplomacy and sound judgment in a politically sensitive environment.
- Excellent organizational, coordination and interpersonal skills.
| Communication: | - Excellent communication (spoken and written) skills, including the ability to convey complex concepts and recommendations, both orally and in writing, in a clear, concise style and to deliver presentations to external audiences, including audiences unfamiliar with the technical aspects of the topic.
| Job Knowledge & Expertise: | - At least 5 years of relevant work experience in the evaluation of international development programming particularly of evaluating projects related to peacebuilding, access to justice or human rights activities
- At least 5 years of experience in the designing of peacebuilding, access to justice or human rights programmes
- Proven expertise in consulting with and considering views of large number of stakeholders
- Executes day-to-day tasks systematically & efficiently
- Uses Information Technology effectively as a tool and resource
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REQUIRED SKILLS AND EXPERIENCE Education: | - Advanced degree in social sciences, political sciences, peace and conflict studies, international development, law or equivalent;
| Experience: | - Proven track record undertaking evaluation of international development programming
- Demonstrated experience evaluating UNDP human rights and social cohesion projects in the Pacific Region;
- Previous experience with evaluation of UNDP projects in Fiji highly desirable;
- Familiarity with Theory of Change approaches in programme design and evaluation; and
- Excellent knowledge of using participatory methodology, gender and conflict-sensitive approaches.
| Language requirements: | - Proficiency in English. Excellent analytical, writing and report drafting skills
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Price Proposal and Schedule of Payments Consultant must send a financial proposal based on Lump Sum Amount. The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee, travel costs, living allowance (if any work is to be done outside the IC´s duty station) and any other applicable cost to be incurred by the IC in completing the assignment. The contract price will have fixed output-based price regardless of extension of the herein specified duration. Payments will be done upon completion of the deliverables/outputs and as per below percentages: - Deliverable 1. Evaluation Inception Report: 30% of total contract amount
- Deliverable 2. Mission and Mission Debriefing: 15% of total contract amount
- Deliverable 3. Draft Evaluation Report: 15% of total contract amount
- Deliverable 4. Final Evaluation Report: 40% of total contract amount
In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Individual Consultant, prior to travel and will be reimbursed. Evaluation Method and Criteria Individual consultants will be evaluated based on the following methodology of Cumulative analysis The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria (70%) and financial criteria (30%). Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment. Technical Criteria for Evaluation (Maximum 70 points) - Criteria 1: Relevance of Education (Advanced degree in social sciences, political sciences, peace and conflict studies, international development, law or equivalent) – Max 10 points
- Criteria 2: Relevance of experience in area of specialization to conduct evaluations – Max 20 points
- Criteria 3: Relevance of experience in key areas of human rights and gender – Max 20 points
- Criteria 4: Relevance UN work experience in the Pacific region particularly Fiji (Max 20 points)
Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation. Documentation required Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document: - Letter of Confirmation of Interest and Availability using the template provided in Annex II.
- Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
- Technical proposal, including a) a brief description of why the individual considers him/herself as the most suitable for the assignment; and b) a methodology, on how they will approach and complete the assignment to be provided under Deliverable 1.
- Financial proposal, as per template provided in Annex II. Note: National consultants must quote prices in United States Dollars (USD).
Annexes Proposal Submission All applications must be clearly marked with the title of the consultancy and submitted by 5.00pm, 18th May, 2018 (Fiji Time) electronically to etenderbox.pacific@undp.org . For further information concerning this Terms of Reference, please contact Tevita Dawai, Deputy Project Manager A2J, UNDP Pacific Office on email tevita.dawai@undp.org. Incomplete applications will not be considered, and only candidates for whom there is further interest will be contacted. |
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