Procurement Notices

 Terms of Reference (TOR)

For an Assignment Requiring the Services of a DRIVER to be Engaged Through an Individual Contract

A. Project Title : Peacebuilding Fund

B.     Project Description 

The long-drawn-out peace process between the Government of the Philippines and the Moro Islamic Liberation Front (MILF) together with the non-passage of the Bangsamoro Basic Law has created various levels of discontent among some sectors of the Bangsamoro which made them vulnerable to radicalism and violent extremism.  Traditionally, religious radicalism has been alien to Philippines society. While the majority of Filipinos are Christians (and primarily Catholic), they have also co-existed with minority Muslims, mainly concentrated in the Autonomous Region of Muslim Mindanao (ARMM), through most of Philippines’ history. However, the siege of Marawi City has shown  that the disaffected Bangsamoro youth are beginning to embrace more radical options.

Under the context described above, UNDP will support efforts to strengthen the enabling environment for peace and stability and sustain the gains for peace and development in the Bangsamoro—it will contribute to trust and confidence-building for long-term peace, and to security and stability on the ground. With the Duterte administration also having defined a new “roadmap to peace” which, among other objectives, aims to revive enabling legislation for the Bangsamoro in the Congress, timely assistance for the implementation of this roadmap is crucial to sustaining peace on the ground.  UNDP and international development partners can also best help Philippines engage with the emerging challenge of radicalism and violent extremism by assisting concerned actors to better understand and address the underlying factors, and by building upon and further strengthening initiatives that are already under way. Thus, under the Project, UNDP, in partnership with relevant stakeholders will implement activities that will result in a comprehensive understanding of the drivers of radicalization and of the risks of violent extremism.

Particular focus will be given to multi-stakeholder dialogue and increased participation in the peace process; assistance for the revived Bangsamoro Transition Commission (BTC) in achieving intra-Moro convergence; and support key stakeholders install prevention mechanism and early response system against radicalism and violent extremism. This will entail the implementation of multiple and multi-faceted activities that will require the support of qualified personnel.

C.     Scope of Work

Under the overall guidance of the ER coordinator for Mindanao, and the direct supervision of Finance and Finance Officer, the DRIVER will perform the following functions:

DUTIES AND RESPONSIBILITIES  

Primary:

1. Ensures provision of reliable and safe driving services by (a) driving office vehicles for the transport of staff, other officials and visitors and delivery and collection of mail, documents and other items, and (b) meeting official personnel and visitors at the airport including facilitating immigration and customs formalities, as required;
2. Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports;
3. Responsible for the proper day-to-day maintenance of the assigned vehicle, checks oil, water, battery, brakes, tires, etc., performs minor repairs and arranges for other repairs.  Ensures that the vehicle is kept clean;
4. Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts in the assigned vehicle;
5. Logs official trips, daily mileage, gas consumption, oil changes, greasing, etc.;
6. Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents;

Secondary:

1. In coordination with the Finance and Administrative Officer, ensure renewal of vehicle registration, lease, utilities and payments of any fees in connection thereof.
2. Extend support services during official functions like meetings and workshops.
3. Assist in the reproduction of materials and other related documents.
4. Perform courier services like delivery or pick-up of Project documents/materials.
5. Help ensure cleanliness and maintenance of office premises.
6. Adhere to and comply with the UNDP rules and regulations.
7. Perform other Project related functions as may be assigned by the Project staff from time to time.
8. Perform other tasks as may be assigned by the Supervisor

D.      Duty Station

• The IC will be based in the Cotabato City project office as his/her duty station and expected to report for work on a daily basis.

E.      Qualifications of the Successful Individual.

Required Skills and Experience

1. Valid professional driver’s license.
2. A minimum five year’s work experience as a professional driver; safe driving record;
3. Knowledge in various route and terrain in Mindanao is must.
4. Can operate basic office equipment such as telephones, fax, photocopier, and binding equipment
5. Has an understanding of the mix and cultural particularities of stakeholders in Mindanao Philippines.
6. Experience in emergencies and security a definite advantage;
7. Previous working experience with a UN agency an asset.
8. Good knowledge of driving rules and regulations and skills in minor vehicle troubleshoot.

Education:

• Completion of Secondary Education.

Language requirements:

English and Filipino; knowledge of regional languages in Mindanao is an advantage

Competencies

Corporate competencies

• Professionalism
• Integrity
• Flexibility
• Gender and cultural sensitivity

Functional and technical competencies

• Ability to plan and organize
• Result oriented
• Capacity for teamwork and independence
• Ability to prioritize tasks and multi-task
• Technological awareness
• Following instruction and procedures.

F.      Scope of Price Proposal and Schedule of Payments

The consultant is required to submit a financial proposal indicating an all-inclusive lump sum fee subject to satisfactory performance of the agreed deliverables and time frame, exclusive of travel costs (if any). The duration will be a maximum of 4 months.

Travel outside duty station shall be determined by the project management, hence, travel expenses shall be covered by the project.

G.     Recommended Presentation of Offer

Prospective consultants should submit the following:

1. CV
2. Financial proposal

Financial proposals should indicate an all-inclusive amount covering professional fees, travel costs, supplies, support staff and all other related costs.

H.     Criteria for Selection of the Best Offer

• CV (relevant experience and qualifications) - 70%
• Financial Proposal - 30%

Application Requirements:

Applicants are requested to upload the following documents in one file:

1. Duly accomplished Letter of Confirmation of Interest and Availability that indicates the all-inclusive lumpsum contract price, supported by a breakdown of costs, as per template provided; If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.
2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references; 
3. Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how they will approach and complete the assignment.