| Overview : TERMS OF REFERENCE BACKGROUND AND RATIONALE The Small Grants Programme is a corporate programme of the Global Environment Facility established in 1992 which is being administered by UNDP. It is a grant facility for NGOs and CBOs in support of their community-based resource management initiatives. Under its Fifth Operational Phase, the GEF-SGP supported 54 projects, 49 of which are community-based that pursued various initiatives in community-based protected area establishment and management, production landscape and seascape establishment and management, and establishment and/or strengthening of biodiversity-friendly enterprises. With only a few months left in its project life, the GEF-SGP OP5 is now culling lessons and insights from its implementation experiences, and putting them down into written and audio-visual documents with the intent of informing the next operational phase of SGP, contribute to the body of knowledge in biodiversity conservation and management, point to possible national and local policy directions, and informing the greater public of the benefits of community-based biodiversity conservation. In pursuit of the aforementioned objectives, the Country Programme Management Office of GEF-SGP OP5 intends to do the following: (1) publish its Project Terminal Report with photographs as evidence of its accomplishments; (2) publish the best practices of the projects supported by it, with photographs to help tell the stories of such projects; (3) produce video documentaries on the various aspects of the Programme. In this regard, the CPMU is in need of a Photo and Video Producer, who shall also be referred to here as Consultant. OBJECTIVES This assignment aims to produce still photographs to support the printed publications of SGP-5, and video documentaries on the various aspects of SGP-5 work. SCOPE OF WORK The Consultant shall have the following tasks: Produce still photographs of select SGP-5 projects; and, Produce short video documentaries of select topics on the work of SGP-5
The Consultant shall be responsible for the recruitment as well as payment of professional fees as well as logistical and travel expenses of the members of her/his team. Additional trips at the behest of the CPMU and at no fault of the Consultant shall be at the expense of the latter. The Consultant shall warrant the complete intellectual ownership by UNDP and DENR-BMB of all the materials, products and all the elements of the finished materials. The Consultant shall coordinate and work closely with the Country Programme Management Unit (CPMU) and the Foundation for the Philippine Environment in its capacity as Responsible Party for GEF-SGP OP5. He/she shall report to the Director of the DENR – Biodiversity Management Bureau through the Country Programme Manager. EXPECTED OUTPUTS The Consultant is expected to deliver the following during his contract period: Deliverables/Outputs | Estimated Duration to Complete | Target Due Dates | 1. An inception report specific to his/her scope of work with a detailed work plan for the contracting period indicating the schedules and deliverables | One (1) week upon receipt of the signed contract | July 25, 2018 | 2. Raw photo and video materials taken from at least 25-30 select project sites in Palawan, Samar Island and the Sierra Madre Mountain Range: a. At least 50 high definition still photographs of each of the selected project sites, featuring people, landscape and nature shots; when the project is about or involves a Marine Protected Area (MPA), at least 10 of those photographs should be underwater shots b. At least one hour of high definition video materials of each of the selected project sites, featuring people, landscape and nature shots, at least 15 minutes of which consist of interviews with relevant persons in the community or their partners; when the project is about or involves a Marine Protected Area (MPA), at least 10 minutes of these video materials should be underwater shots c. Shot list of all the photos and video materials | Ten (10) weeks from approval of inception report and work plan | October 5, 2018 | 3. At least 250 edited still photos selected from the raw photographs referred to in the next preceding item, representing all the project sites visited by the teams | Fifteen (15) weeks from approval of inception report and work plan | October 30, 2018 | 4. Documentaries, with English subtitles: a. 10-15-minute documentary on the best practices of SGP-5 b. 1-1.5-minute features on how SGP-5 has helped in the social, political and economic empowerment of the following: i. Women ii. Indigenous peoples iii. Fishers iv. Farmers | Twenty (20) weeks from approval of inception report and work plan | November 25, 2018 |
Institutional Arrangement The Consultant The Consultant shall coordinate and work closely with the Country Programme Management Unit (CPMU) and the Foundation for the Philippine Environment in its capacity as Responsible Party for SGP-5. He/she shall report to the Director of the DENR – Biodiversity Management Bureau through the Country Programme Manager The Country Project Management Unit (CPMU) The consultant’s deliverables will be reviewed by the relevant management team. The Country Programme Manager will also evaluate the performance of the consultant at the end of the assignment. Duration of Work: TBD The Consultant shall be engaged for 70 days spread over 5 months. Duty Station: Manila The Consultant shall coordinate and work closely with the Country Programme Management Unit (CPMU) and the Foundation for the Philippine Environment in its capacity as Responsible Party for GEF-SGP OP5. He/she shall report to the Director of the DENR – Biodiversity Management Bureau through the Country Programme Manager. Qualifications of the Successful Individual Contractor The Consultant shall have the following qualifications Qualifications | Points Obtainable (100 points) | 1.Education - At least a first university degree in Communications, Humanities, Arts, Community Development or their equivalent
| 20% | 2.Experience - Has 7-10 years’ experience in publishing photographic books (coffee table book quality), with preference for those who have experience in publishing books with nature subjects
- Has at least 7-10 years’ experience in producing or directing video materials/documentaries, with preference for those who have produced materials on natural resource management for various audiences
- Has capacity to dispatch teams of photographers and videographers with capability to shoot scenes and people above land, underwater and from the air (drone) to gather materials in various sites in Samar Island, Palawan and the Sierra Madre Mountain Range within 2-3 months
- Has capacity to mobilize writer/s for video, photo editors, video editors, musical scorers, voice over narrators (as may be needed)
| 60% | 3. Language - Has excellent command of oral and written English and Filipino
| 20% | Total | 100% |
TIME FRAME AND SCHEDULE OF PAYMENT The Consultant shall be engaged for 70 days spread over 5 months. Payment terms are as follows: Percentage | Description | Deadline |
|---|
20% | Upon submission and acceptance of the Inception Report and Work Plan | 25 July 2018 (TBD) | 30% | Submission and acceptance of raw photos and video materials | 05 October 2018 | 30% | Submission and acceptance of edited photos and first draft of scripts for the video documentaries | 30 October 2018 | 20% | Submission and acceptance of the video documentaries | 25 November 2018 |
CRITERIA FOR SELECTION OF BEST OFFER Combined Scoring method where the qualifications and methodology will be weighted a max. of 70%, and combined with price offer which will be weighted a max of 30% RECOMMENDED PRESENTATION OF OFFER Interested applicants should submit the following documents to procurement.ph@undp.org - Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
- Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
- Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how they will approach and complete the assignment. A methodology is recommended for intellectual services, but may be omitted for support services [Note: this is optional for support services];
- Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided addition, the applicant shall submit herself/himself to a face-to-face interview. (Financial Proposal Template will be provided)
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