| Overview : INTRODUCTION UN Women Bangladesh Country Office is planning to relocate its office premises to Road# 43, House#39, Gulshan-2, Dhaka-1212 by mid November 2018. UN Women intends to hire an Architecture / Engineering firm under Contractual modality to develop design and layout of the office premises and execute them. VENDOR RESPONSIBILITIES Scope of Work: - Review the existing structural drawing of the building which is 6000 square feet in size and prepare the office layout suitable for UN Women Bangladesh office and suggest any minor internal civil work, etc. need to be done.
- Prepare layout for workstations, Conference /Meeting rooms, Reception, Visitor room, store room etc and other necessary facilities. Please see number of workstations, meeting room etc required in attached Annex A.
- Review the UN Women existing office (located at House CES-11/A, Road 113, Gulshan -2) sitting arrangements and propose best use of existing partitions, desk, chair, cabinets etc. (as per our count work station with chair 27, conference room table 06, chair 26, small meeting table 02 and chair 10, half partition-15 and 03 full partition)
- Prepare Local Area Network (LAN) design as per number of working station.
- Prepare electrical layout and propose electrical work need to be done such as extra power board, connection, light/fan/Ac points etc,
- Take into account UN Department of Security and Safety recommendations in designing the office layout and procure and install security equipment and features requested by UN Women accordingly.
The required installation/fixation/renovation list (security tasks) will be handed over during pre-bid meeting. - Design and Construct a reception room at main entrance with AC, light, fan provision. Space to be available for Receptionist to sit, some visitors to sit, fixing space for one Archway and a baggage scanner (no cost for these two items)
- Cover the walkway from reception area to building entry by iron bar and coloured industrial tin
- Create a wheelchair access ramp at building entry
- Cost estimate and fix enough light for perimeter, exit routes, open areas, access points, hallways and critical areas and install. Utilize the exiting lights in the current office where feasible
- Make generator placement space in the open area in consultation with UN Women and shift the generator from the current office
- Trim the trees in consultation with UN Women
- Do other minor civil work required in consultation with UN Women management
- Provide interior solutions for the new office design.
- Provide proper working drawings for all construction works.
- Solar panel replace from existing office to new office
Table: Specific Deliverables vs Working days required and Payment Schedule Phase -1 S/L | Specific Deliverables | Estimated No. of days required | Payment Schedule in % | 1 | Development of Architectural plan - drawing for civil works, LAN Design and Electrical layout | 07Days | 30% of the contract amount will be paid after completion of these 3 tasks and upon acceptance by UN Women | 2 | Necessary numbers of site visit according to the need to prepare Details of workstations and other interior elements | 03 days | 3 | Presentation and Submission of Final version of Architectural plan including civil and electrical design, in hard copies & softcopies | 04 Days | Total amount Phase -1 | | |
Phase -2 S/L | Specific Deliverables | | | 1 | Preparation of Bill of Quantities (BOQ) in consultation with UN Women Management considering the existing furniture and other materials for work station, LAN, electrical and civil work, safety/security equipment and upon acceptance by UN Women | 5 Days | 30% of the contract amount and upon acceptance by UNW Dhaka Office | 2 | Monitoring and supervision of ongoing activities and fortnightly submission of progress report to UN Women management. | 20 Days | 3 | Completion Report including Executive Summary, finalized all as built layouts, BOQ and others as applicable and upon acceptance by UN Women office Bangladesh | | 40% of the remaining contract amount | Total amount Phase -2 | | |
SCHEDULE AND REPORTING - The firm must submit progress reports and invoice for receipt of payment as per schedule.
- The firm must provide Completion report that includes Executive summary, all finalized design and layouts in Hard copy and in CD/DVD
- UN Women will assign a focal person who will coordinate the activity of the Contractor daily and liaison to act immediately.
COMPLETION CRITERIA - The firm will submit a completion report with all finalized design and layouts in Hard copy and in CD/DVD
SPECIAL TERMS AND CONDITIONS - UN Women reserves the right to terminate the contract due to poor performance/reluctance/ poor communication/ or without showing any reason in any time without any prior notice.
MISCELLANEOUS Minimum Eligibility criteria for Firm: - The firm must have valid Trade License
- The firm must have at-least 03 years of experience in similar exercise
- The firm must have at-least 03-05 Assignments in the Office premise design
Minimum Eligibility criteria for Team Leader - Academic Qualification – The team leader must be BSc. Engineer/ Architect from Reputed Engineering University
- Experience
- Minimum 05 years of experience in Internal Decoration and Civil engineering
- At-least 03 Similar Working experience with International Organization, Private sector, UN/UN agencies, reputed corporate offices etc.
Evaluation and Award Criteria: The evaluation will be made for both phases whereas order may be given for Phase-1 or both as decided by the UN Women Management. Pass/Fail method will be used to select the successful bidder. Selection criteria are: Evidence of previous similar work Qualified Key Personnel Realistic work plan Firm Experience Client reference Price offered Bidder offered lowest price and met other criteria will be offered the contract The team Leader of the qualified firm may be called for a short interview where s/he will share the concept how would they do the work, their resource availability, experience, work plan etc. The panel might be interested to know details and evaluation will be done accordingly. Interested firms should submit the required documents to substantiate the quality and experience as required. Proposal submission title: “RFQ for Office Layout, Design and Execution for UN Women Bangladesh office”. The proposer must submit the Technical and Financial Proposals in separate sealed envelopes mentioning “Technical Proposal” and “Financial Proposal” on the top of respective envelopes as though the financial information could not be revealed before financial proposal opening. The Proposals in electronic copy with a forwarding letter will be sent to bco. procurement @unwomen.org. In case more than 10MB mail, send more than one. Or Send hard copy with cover letter (mail pack will not be more than 10MB) hard copies with a cover letter to be submitted to: BCO Procurement UN Women Bangladesh House CES-11/A, Road 113, Gulshan -2, Dhaka 1212 Proposal submission Procedure and Submission Deadline: Proposals shall reach the above office on or before 10 September by 4.30 pm (Bangladesh Time). |
