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Construction of a Custom Made 23ft Fibreglass Boat
Procurement Process :RFQ - Request for quotation
Office :UNDP Pacific - FIJI
Deadline :12-Nov-18
Posted on :29-Oct-18
Reference Number :51097
Link to Atlas Project :
00084576 - FJ Invasive Alien Species
Documents :
Request for Quotation (RFQ) _Boat BAF
Submission Form
Overview :

Dear Sir / Madam:



We kindly request you to submit your quotation for Construction of two (2) Custom Made 23ft Fibreglass Boats with accessories , as detailed in Annex 1 of this RFQ.  When preparing your quotation, please be guided by the form attached hereto as Annex 2. 


Quotations may be submitted on or before November 12, 2018and via e-mail, to the address below:


United Nations Development Programme

Level 8, Kadavu House

Vimal Pillay


                Quotations submitted by email must be limited to a maximum of 5MB, virus-free  and no more than 3 email transmissions.  They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. 


It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline.  Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation.  If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.


Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/s:  [check the condition that applies to this RFQ, delete the entire row if condition is not applicable to the goods being procured]



Delivery Terms


(Pls. link this to price schedule)


Suva ,Fiji

Customs clearance[1], if needed, shall be done by:


Exact Address/es of Delivery Location/s (identify all, if multiple)

Biosecurity of Fiji -Suva


UNDP Preferred Freight Forwarder, if any[2]



Distribution of shipping documents (if using freight forwarder)

Please forward Invoice , (Bill of Landing  and other relevant shipping details if applicable)


Latest Expected Delivery Date and Time  (if delivery time exceeds this, quote may be rejected by UNDP)

☒ 120 days from the issuance of the Purchase Order (PO)



Delivery Schedule




Packing Requirements

Packed properly to avoid any damage during delivery


Mode of Transport

  ☐ AIR



☐OTHER [pls. specify]



Currency of Quotation[3]


☒Local Currency : FJD

Value Added Tax on Price Quotation[4]

☒ Must be inclusive of VAT and other applicable indirect taxes


After-sales services required

 ☒Warranty on Parts and Labor for minimum period of 12 months

 ☒Technical Support

 ☒Provision of Service Unit when pulled out for maintenance/ repair


Deadline for the Submission of Quotation

COB, Monday, 12 Nov, 2018 Fiji Time


All documentations, including catalogs, instructions and operating manuals, shall be in this language

☒ English       



Documents to be submitted[5]

☒ Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1;

☒ Confirmation that licenses of this nature have been obtained in the past and an expectation of obtaining all the necessary licenses should the quotation be selected;

☒ Quality Certificates (ISO, etc.);

☒ Latest Business Registration Certificate ;

☒ Latest Internal Revenue Certificate / Tax Clearance;

☒ Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List;


Acceptance of UNDP General Terms and Conditions


Period of Validity of Quotes starting the Submission Date


☒ 120 days


In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ.   The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. 

Partial Quotes

☒ Not permitted



Payment Terms[6]

☒ 100% upon complete delivery of goods


Liquidated Damages

Will be imposed under the following conditions: If the supplier fails to supply the specified goods within the time period(s) stipulated by the purchase order, the UN purchasing authority shall, without prejudice to its other remedies under the purchase order, deduct from the purchase order price, as liquidated damages a sum equivalent to 0.5 percent of the delivered price of the delayed goods for each additional day of delay until actual delivery, up to a maximum deduction of 10 per cent of the purchase order price. Once the maximum is reached, the UN purchasing authority may consider termination of the purchase order.



Evaluation Criteria

[check as many as applicable]


☒ Technical responsiveness/Full compliance to requirements and lowest price[7]

 Comprehensiveness of after-sales services

Full acceptance of the PO/Contract General Terms and Conditions [this is a mandatory criteria and cannot be deleted regardless of the nature of services required]



UNDP will award to:



☒ One and only one supplier



Type of Contract to be Signed


☒  Purchase Order


Contract General Terms and Conditions

☒ General Terms and Conditions for contracts (goods and/or services)


Applicable Terms and Conditions are available at


Special conditions of Contract


☒ Cancellation of PO/Contract if the delivery/completion is delayed by 30 days after  delivery due date



Conditions for Release of Payment


 Passing Inspection Boat received in good condition

 Complete Installation

☒ Passing all Testing      

☒ Written Acceptance of Goods based on full compliance with RFQ requirements



Annexes to this RFQ[8]


☒ Specifications of the Goods Required (Annex 1)

☒ Form for Submission of Quotation (Annex 2)

☒ General Terms and Conditions / Special Conditions:


Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process. 


Contact Person for Inquiries

(Written inquiries only)[9]


Vimal Pillay

Procurement Associate

Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers.


Items to be Supplied*




Description / Specifications of Goods



Latest Delivery Date 

Fibreglass Boat with Engine and accessories  

2 units


23 feet (7.030 metres in Length x 1.850 metres in Width x 0.910 metres in Height)

“T”-Top Canopy with cover

Padded Skippers Seat

2 Seats to accommodate 10 passengers

Centre Console

Engine Well

Front decking with hatch and lock

Bow Rollers

2 x door hatches

Reinforced flooring

Safety kit and 10 x MSAF standard life jackets

Reflective stickers on the side of the boat

1 Bailer

1 Marine Almanac

1 Flare Container

1 Parachute Flare

1 Smoke Flare

1 Hand held flare

1 set rowlocks and oars

1 set V Mat

1 Reflecting Mirror

1kg Marine Fire Extinguisher

1 set control box & rigging to outboard engine cables

 4 stroke fully automatic, 80 hp electric start outboard motor

Hydraulic steering kit with accessories

Steering Wheel

Remote Control, Propeller, Gauges & Harness

1 year warranty on the boat and Engine

Extra Accessories:

1 x Steel Anchor

1 x 30m Rope

2 x Additional MSAF Approved Life Jackets

1 x Standard Divers Torch

1 x First Aid Kit

MSAF compliance and certification


 120 days from PO issuance date

[1] Must be linked to INCO Terms chosen.

[2]Depends on INCO Terms. The suggestion to use a UNDP preferred courier is only for purposes of familiarity with procedures and documentary requirements applicable to the UNDP when clearing with customs.

[3] Local vendors must comply with any applicable laws regarding doing business in other currencies.  Conversion of  currency into the UNDP preferred currency, if the offer is quoted differently from what is required, shall be based only on UN Operational Exchange Rate prevailing at the time of UNDP’s issuance of Purchase Order.

[4] This must be reconciled with the INCO Terms required by the RFQ.  Furthermore, VAT exemption status varies from one country to another.  Pls. tick whatever is applicable to the UNDP CO/BU requiring the goods.

[5] First 2 items in this list are mandatory for the supply of imported goods

[6] UNDP preference is not to pay advanced amount upon signing of contract.  If vendor strictly requires advanced payment, it will be limited only up to 20% of the total price quoted.  For any higher percentage, or advanced payment of $30,000 or higher, UNDP shall require the vendor to submit a bank guarantee or bank checque payable to UNDP, in the same amount as the advanced payment made by UNDP to the vendor.

[7] UNDP reserves the right not to award the contract to the lowest priced offer, if the second lowest price among the responsive offer is found to be significantly more superior, and the price is higher than the lowest priced compliant offer by not more than 10%, and the budget can sufficiently cover the price difference.  The term “more superior” as used in this provision shall refer to offers that have exceeded the pre-determined requirements established in the specifications.

[8]  Where the information is available in the web, a URL for the information may simply be provided.

[9] This contact person and address is officially designated by UNDP.  If inquiries are sent to other person/s or address/es, even if they are UNDP staff, UNDP shall have no obligation to respond nor can UNDP confirm that the query was received.