| Overview : Dear Sir / Madam: We kindly request you to submit your Proposal for Provision of Assets tagging, tracking and reporting system to UNDP Office. Please be guided by the form attached hereto as Annex 2, in preparing your Proposal. Proposals may be submitted on or before 14:00 Hours, December 4, 2018 +2 GMT. Please take note of the time that appears in the e-Tendering system as Eastern Time is different from the deadline to submit. It shall remain your responsibility to ensure that your quotation is submitted to the e-Tendering system on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. Quotation submitted by email or by hard copies are not accepted any longer. Documents may be submitted on or before the deadline indicated by UNDP in the e-tendering system. Documents must be submitted in the online e-tendering system logging into the following link: https://etendering.partneragencies.org, using your username and password. Event ID: SDN10-0000003073 You are kindly requested to indicate whether your company intends to submit a Proposal by clicking on “Accept Invitation”. If you have not registered in the system before, you can register now by logging in using: Username: event.guest Password: why2change Please follow the registration steps as specified in the system user guide at: http://intra.sd.undp.org/bids/doc/1622.pdf http://intra.sd.undp.org/bids/doc/1548.pdf For any further enquiries, please send it to the following email 72 hours before closure date: inquiry.procurement.sd@undp.org [DO NOT USE THIS EMAIL FOR THE SUBMISSION OF YOUR OFFERS]. Moreover, offers submitted through email, hard copy or fax will be rejected. PLEASE DO NOT PUT THE PRICE OF YOUR PROPOSAL IN THE LINE ITEM. INSTEAD PUT 1. DETAILED FINANCIAL PROPOSAL MUST BE PROVIDED SEPARATELY AS A PASSWORD PROTECTED FILE AS INSTRUCTED. Your Proposal must be expressed in the English Language, and valid for a minimum period of 90 days. In the course of preparing your Proposal, it shall remain your responsibility to ensure that it reaches the address above on or before the deadline. Proposals that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your Proposal by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files. Services proposed shall be reviewed and evaluated based on completeness and compliance of the Proposal and responsiveness with the requirements of the RFP and all other annexes providing details of UNDP requirements. The Proposal that complies with all of the requirements, meets all the evaluation criteria and offers the best value for money shall be selected and awarded the contract. Any offer that does not meet the requirements shall be rejected. Any discrepancy between the unit price and the total price shall be re-computed by UNDP, and the unit price shall prevail and the total price shall be corrected. If the Service Provider does not accept the final price based on UNDP’s re-computation and correction of errors, its Proposal will be rejected. No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the Proposal.At the time of Award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. Any Contract or Purchase Order that will be issued as a result of this RFP shall be subject to the General Terms and Conditions indicated herein. The mere act of submission of a Proposal implies that the Service Provider accepts without question the General Terms and Conditions of UNDP in this link: http://www.undp.org/content/undp/en/home/procurement/business/how-we-buy.html Please be advised that UNDP is not bound to accept any Proposal, nor award a contract or Purchase Order, nor be responsible for any costs associated with a Service Providers preparation and submission of a Proposal, regardless of the outcome or the manner of conducting the selection process. UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a Purchase Order or Contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/content/undp/en/home/operations/procurement/protestandsanctions/ UNDP encourages every prospective Service Provider to prevent and avoid conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, cost estimates, and other information used in this RFP. UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to preventing, identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its Service Providers to adhere to the UN Supplier Code of Conduct found in this link : http://www.un.org/depts/ptd/pdf/conduct_english.pdf Thank you and we look forward to receiving your Proposal. Sincerely yours, Hari Kafle Head of Procurement UNDP Sudan 13 November 2018 | 
