Procurement Notices

Country: Belarus

Description of the assignment: International Consultant on Climate Change and E-vehicles Project Design – Team Leader

Project/Office: Initiation Plan (IP) #00090983 “Belarus: Supporting Green Urban Development in Small and Medium-Sized Cities in Belarus”. Short title - Green Cities project.

Period of services (if applicable): 15 March 2019  –  1 October 2019   (approximately 30 working days including 1 fact-finding mission to Belarus)

!!! Deadline extended. Proposals for tender ref. num. IC/079/2019 should be submitted to e-mail tenders.by@undp.org  no later than 10:00 04 March 2019 (Minsk time) or to the following address: UNDP, Kirava Street 17, 6th floor, 220050 Minsk, Belarus (ref. num. IC/079/2019 of the tender should be indicated on the envelope or the e-mail subject line).

Any request for clarification must be sent by standard electronic communication to the e-mail: hanna.harbachova@undp.org The response will be provided by standard electronic mail.

1. BACKGROUND

The Ministry of Natural Resources and Environmental Protection of the Republic of Belarus (Ministry of Environment) has approached UNDP in Belarus asking for assistance in developing a mid-size project for GEF funding addressing the issues related to the creation of a national system for electric vehicles operation in Belarus, including the nation-wide network of charging stations for e-vehicles.

Within this context, UNDP in Belarus needs to engage international expert to act as an overall advisor and technical resource person to the development of a project to support the creation of a national system for electric vehicles operation in Belarus with respect to its detailed design of one-step medium-sized project approval form, SESP, co-financing letters, GEF core indicators and other documents required for a mid-size project for GEF funding.

2. SCOPE, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK

The principle overall output of the engagement will be of one-step medium-sized project approval form, SESP, co-financing letters, GEF core indicators with detailed definition of the project scope in terms of technical details, cost estimates (both GEF eligible and co-financed), co-financing commitments, and implementation arrangements as set out in the  Project Document, including: i) endorsement of project design with the government and other counterparts, ii) barrier analyses, based on consultant reports and a multi-stakeholder workshop; iii) a logical framework, based on a multi-stakeholder workshop and the recommendations of consultancy studies, including indicators and quantified targets, combined with baseline values; iv) a project budget and work plan in standard UNDP and GEF format inclusive of co-financing commitments; v) a monitoring and evaluation strategy; vi) a learning and replication strategy and vii) text and supportive technical analyses detailing the justification and strategies of the project.

Under the guidance of UNDP Belarus Programme Officer and the respective UNDP Regional Technical Adviser from the Istanbul Regional Hub, the Consultant will be responsible for the development of the Project with respect to its detailed design and documentation of one-step medium-sized project approval form, SESP, co-financing letters and GEF core indicators.  Please see the detailed Terms of Reference.

3. REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS

I. Academic Qualifications:

• Master’s degree or higher in Environmental Management or climate change related fields.

II. Experience:

• Minimum 10 years of demonstrable experience in the technical area of environment, climate change, energy and/or emissions trading;
• Previous experience in successful preparation of GEF projects in the climate change thematic area for UNDP or other international agencies is a strong asset;
• Previous experience of working in the Eastern European and/or CIS countries for climate change mitigation will be an asset;
• Previous experience related to designing projects pertinent to electric vehicles is an advantage.

III. Competencies:

• Extensive knowledge in climate change or climate change related fields confirmed by personal publication, article or report in the field of climate change;
• Fluency in English is required, working knowledge of Russian will be an advantage.    

4. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

1. Letter of Confirmation of Interest and Availability using the template provided by UNDP;
2. CV including at least 3 references (or contact information of at least 3 people who could provide a reference upon request);
3. Financial Proposal as per template attached to the Letter of Confirmation of Interest and Availability template;
4. Copy of relevant University Diploma(s);
5. Sample(s) of personal publication, article or report in the field of climate change or climate change related fields.

5. FINANCIAL PROPOSAL

Lump sum of the contract is all-inclusive and takes into account various expenses incurred by the consultant/contractor during the contract period (e.g. fee, health insurance, vaccination, office costs and any other relevant expenses related to the performance of services). All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station travel.

The lump sum contract amount will be paid in four installments as follows:

1. 20% of the total contract amount after detailed methodology and work plan prepared and agreed by UNDP (completion of Deliverable 1).
2. 40% of the total contract amount after fact-finding mission to Belarus and initial draft of one-step medium-sized project approval form prepared and approved by UNDP (completion of Deliverable 2 and 3).
3. 25% of the total contract amount after the revision of the draft one-step medium-sized project approval form according to the UNDP and Belarusian key stakeholders and comments and following the final package of documents prepared and approved by UNDP, containing (i) GEF Core Indictors; (ii) One-step medium-sized project approval form including co-financing letters and all the mandatory and project specific annexes, (iii) SESP, (iv) Gender assessment and action plan (completion of Deliverable 4 and 5).
4. 15% of the total contract amount after the documents are revised following the GEF Secretariat comments which include revised GEF Core Indictors, One-step medium-sized project approval form including co-financing letters and all the mandatory and project specific annexes, SESP and Gender assessment and action plan; the documents are agreed by UNDP (completion of Deliverable 6).

Travel

The consultant will undertake a 3-day mission to Belarus. Travel expenses related to the mission should be included into the consultant’s contract lump sum amount.

6. EVALUATION

Individual consultants will be evaluated based on cumulative analysis.

When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer received the highest score out of a pre-determined set of weighted technical and financial criteria:

Total score = Technical Score + Financial Score

Example

* Technical Criteria weight; [70%], maximum 700 points

* Financial Criteria weight; [30%], maximum 300 points

All the offers of individual consultants who scored 490 (70% from 700) and more points during the desk review/interview are acceptable for financial evaluation. The lowest technically qualified proposal receives 300 points and all the other technically qualified proposals receive points in inverse proportion according to the formula:

P=Y*(L/Z), where

P=points for the financial proposal being evaluated

Y=maximum number of points for the financial proposal

L= price of the lowest price proposal

Z=price of the proposal being evaluated

*Will be evaluated based on personal publication, article or report provided by the candidate and during the interview

** Will be evaluated during the interview conducted by UNDP with short-listed candidates only

***Applied scoring system:

Annexes:

Annex I – Terms of Reference

Annex II – Letter to UNDP Confirming Interest and Availability including Finance Proposal

Annex III – Individual Consultant contract form

Annex IV –Individual Consultant General Terms and Conditions