Procurement Notices

Terms of Reference

Project Manager for the Low Carbon Urban Transport Project (Individual Contractor- National)

A.      Project Title: Low Carbon Urban Transport Project

B.      Project Description 

In the Philippines, the transportation sector accounts for almost 37% of total national energy consumption, where road transport typically consumes about 80% of this share. More alarmingly, transportation is one of the fastest growing consumer of fossil fuels and the fastest growing sources of CO2 emissions. With rapid urbanization, energy consumption and CO2 emissions by urban transport are increasing rapidly. In the past decades, transport planning model adopted by the Philippines, as other Asian countries, prioritized the movement of cars and motorized vehicles to facilitate the growing demand for mobility of passengers and goods. So not surprisingly, urban and inter-regional transport is dependent primarily on road-based transportation such as buses, cars, motorcycles and tricycles, jeepneys and utility vehicles. The number of utility vehicles and cars, in particular, are increasing significantly with over 50% of the registered vehicles located in Metro Manila and adjacent regions. As such, there has been an increasing preference for private fossil fuel based motorized travel and less investments has been made for sustainable public transport and non-motorized transport like walking and cycling. With the exception of the use of Auto-LPG in taxis, there has been a marginal increase in the share of cleaner vehicles using alternative fuels such as CNG buses, Auto-LPG jeepneys, electric vehicles (jeepneys, tricycles in selected cities). There is still more work to be done to increase the efficiency of the urban public transport system considering the increase in number of people commuting regularly between Metro Manila and adjacent provinces. The expansion of rail-based mass transit systems have been at a slower pace and inter-modal transportation facilities such as integrated provincial bus terminals are still lacking where provincial buses are found to be mixed with city buses competing for road space in major arterial roads.

The proposed project has been structured around the following three components anticipated to support the achievement of the project objective, i.e. to create an enabling environment for the commercialization of low carbon urban transport systems (e.g. electric, hybrid vehicles and AGT systems) in the Philippines. The proposed project targets mass public transport vehicles such as electric and hybrid buses, e-jeepneys, etc. It does not include support to private cars.

The three components are as follows:

Component 1: Policy support for the promotion of low carbon modes of transport

Component 2: Awareness and institutional capacity development

Component 3: Investment in low carbon transport systems in the country

C.      Scope of Work

Under the direct supervision of the ISD Programme Manager and ISD Programme Analyst, the Project Manager shall:

General Function

The Project Manager has the responsibility to ensure the effective and efficient day to day implementation of the project under the overall guidance and supervision of the Deputy National Project Director (DNPD). The Project Manager will ensure the functioning of the project from the beginning to the end, including project inception activities, annual and quarterly planning and reporting. S/he shall ensure the undertaking of annual and quarterly planning and reporting, and the implementation of project activities, project reviews and project closure. The Project Manager ensures that the project is implemented according to UNDP and Global Environment Facility standards, rules and regulations.

Duties and Responsibilities

a.      Work closely with project stakeholders and ensure the project deliveries as per project document and work plan

i.                    Ensure that these agencies mobilize and deliver the outputs in accordance with their letters of agreement or contracts

b.      Ensure technical coordination of the project and the work related to legal and institutional aspects

i.                    Ensure that all agreements with implementing agencies are prepared, negotiated and agreed upon

ii.                   Provide technical advice to project beneficiaries, review technical reports and monitor technical activities carried out by responsible parties.

c.       Mobilize all project  in accordance with UNDP and GEF procedures and requirements

d.      Prepare the ToR for the Project Managers and subcontractors and coordinate with UNDP Procurement for recruitment, procurement and contracting.

i.                    Draft ToR for the Project Managers and subcontractors and coordinate with UNDP Procurement for the recruitement, procurement and contracting

e.      Supervise and coordinate the work of all project staff, Project Managers and sub-contractors

i.                    Provide overall supervision and/or coordination of their work to ensure the production of the expected outputs

f.        Ensure proper management of funds consistent with UNDP and GEF requirements, and budget, planning and control –

i.           Project funds are disbursed properly;

ii.                   Expenditure is in accordance with the project document and project work plans;

iii.                 Accounting records and supporting documents are properly kept and financial reports are prepared; Financial operations are transparent and financial procedures/regulations are properly applied.

g.      Prepare and ensure timely submission of monthly report, quarterly consoldiated financial reports; quarterly consolidated progress reports; annual, mid-term and terminal reports, and other reports as may be required by UNDP and GEF:

i.               Prepares project progress report and the project final report and organizes Project Steering Committee meetings,     review meetings and evaluation missions in coordination with UNDP;

ii.       Ensure the timely submission of work plans, reports, outputs and other deliverables to NPD, DNPD and UNDP for review and evaluation as appropriate;

h.      Submit the progress reports and key issue report to the National Project Board Members

i.        Prepare quarterly and annual work plans for approval of the Deputy National Project Director and National Project Director, both of which are staff of the Department of Transportation.

D.      Expected Outputs and Deliverables

E.       Institutional Arrangement

The ISD Programme Manager with ISD Programme Analyst shall directly supervise the Project Manager. The Project Manager will be directly reporting to the Deputy National Project Director, a staff member that is lodged within the DOTr. At different points during the contract, the Project Manager is expected to liaise/interact/collaborate/meet with the Department of Transportation and project stakeholders. As needed, the DOTR staff shall provide logistical assistance to the Project Manager in order for her/him to accomplish enumerated outputs.

F.       Duration of Work

The expected duration of work is estimated to be working 260 days spread over 24 months. The target date for the start of work is 26 March 2019 and the completion date is 25 March 2021. 

G.      Duty Station

The Project Manager is not expected to report on a daily basis to UNDP-ISD Philippines office based in Mandaluyong City but shall be available on an on-call basis.

H.      Qualifications of the Successful Individual Contractor (Minimum passing score is 70 out of 100 points.)

Clearly define and indicate the following:

I.        Scope of Price Proposal and Schedule of Payments

J.        Recommended Presentation of Offer

For purposes of generating Offers whose contents are uniformly presented and to facilitate their comparative analysis, it is best to recommend the preferred contents and presentation of the Offer to be submitted, as well as the format/sequencing of their presentation.  The following documents may be requested:

a)       Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;

b)      Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;

c)       Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how they will approach and complete the assignment. A methodology is recommended for intellectual services, but may be omitted for support services [Note: this is optional for support services]; 

d)      Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.  If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. 

K.      Criteria for Selection of the Best Offer

The combined scoring method where the qualifications will be weighted a maximum of 70%, and combined with the price offer which will be weighted a max of 30% shall be adopted.

Kindly email your CV, Letter of Confirmation of Interest and Availability, Brief Description, and Financial Proposal (use attached templates) to

procurement.ph@undp.org by 19 March 2019, 5:00PM, Manila Time.

Please make sure your email does not exceed 10MB per message, and application is uploaded in one file. Incomplete applications may result in disqualification. 

In view of the volume of applications we receive, please note that only shortlisted applicants will be notified.