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DATE: August 8, 2019
Dear Sir / Madam:
We kindly request you to submit your quotation for “Improvement of Zalingei Common Premises Office, Central Darfur State, Sudan” as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 1, 2, 3 and 4.
[indicate the deadline for submission]
Bidders who are registered on the e-Tendering will be able to download the complete bidding documents from the e-Tendering website at:
Event ID: SDN10- 0000004197
Also, a full set of RFQ (soft copy) can also be obtained free of charge from:
UNDP Procurement Unit, House No. 7, Block No. 5, Gama’a Avenue, Khartoum, SUDAN
The default mode of submission is eTendering. Documents should be submitted on or before the deadline August 28, 2019 , 14: 00 Hours (GMT +2), hard copy submission including same bid submission in CD or flash disk to the following address:
Event ID: SDN10- 0000004197
However, bidders who do not have access to internet may submit their offer through the following:
“Procurement BID BOX” at House No. 7, Block No. 5, Gama’a Avenue, Khartoum, SUDAN
In case your company is not registered in the e-Tendering Module, please use the following temporary username and password to register your company/firm:
…………..and follow the registration steps as specified in the system user guide.
You are kindly requested to indicate whether your company intends to submit a Proposal by clicking on “Accept Invitation”.
It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. When submitting your quotation, kindly ensure that they are signed and in the PDF format, and free from any virus or corrupted files.
For any further enquiries, please send it to the following email 72 hours before closure date: email@example.com and copying firstname.lastname@example.org [DO NOT USE THESE EMAILS FOR THE SUBMISSION OF YOUR OFFERS]. Offers submitted through fax will be rejected.
Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements.
The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected.
Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on UNDP’s re-computation and correction of errors, its quotation will be rejected.
After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than UNDP’s own estimated cost if sourced from its own freight forwarder and insurance provider.
At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation. At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.
Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of UNDP herein attached as Annex 3.
UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process.
Please be advised that UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/procurement/protest.shtml.
UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ.
UNDP implements a zero tolerance on fraud and other proscribed practices and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link: http://www.un.org/depts/ptd/pdf/conduct_english.pdf
Thank you and we look forward to receiving your quotation
- The default mode of submission is eTendering, however, prospective bidders will have the option of submitting a hardcopy bid through UNDP CO bid box.
- Manner of Disseminating Supplemental Information to the RFQ and responses/clarifications to queries of RFQ is only through eTendering.
- If two different financial offers are received from one bidder in the eTendering as well as hardcopy submission, it will be treated non-responsive due to submission of alternative bid.
Name: Siham Mohammed
Title: Procurement Associate
Date: August 8, 2019
Name: Mehdi Khalili
Title: Head of Procurement
Date: August 8, 2019