| Overview : Dear Sir / Madam: We kindly request you to submit your quotation for the supply, installation, testing and commissioning of Solar power as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2. UNDP General Terms & Conditions are at Annex 3. Quotations may be submitted on or before 4:00 PM Liberia local time on Wednesday 20 November 2019 and via: ☑E-mail: bids.lr@undp.org And marked: RFQ/ /UNDP/EE/2019/072 Quotations submitted by email must be limited to a maximum of 2MB, virus-free and no more than 3 E-mail transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline Monday 18 November 2019. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by e-mail, kindly ensure that they are signed and in the pdf format, and free from any virus or corrupted files. Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/s: Delivery Terms [INCOTERMS 2010] (Pls. link this to price schedule) | ☑DAP Voinjama, LPMC, LIBERIA | Customs clearance[1], if needed, shall be done by: | UNDP Liberia | Exact Address/es of Delivery Location/s (identify all, if multiple) | LPMC ( Liberia Produce Marketing Corporation) COMMUNITY in Voinjama, Lofa County | Latest Expected Delivery Date and Time (if delivery time exceeds this, quote may be rejected by UNDP) | ☑ One Month upon issuance of the Purchase Order (PO) | Delivery Schedule | ☑Required | Mode of Transport | ☑LAND/AIR | | Preferred Currency of Quotation[2] | ☑United States Dollars | Value Added Tax on Price Quotation[3]& MCC Fees | ☑ Must be exclusive of VAT and other applicable indirect taxes | Warranty | ☑Warranty on goods for one year | Deadline for the Submission of Quotation | Wednesday 20 November 2019 on or before 4:00 PM Liberia Local Time | All documentations, including catalogs, instructions and operating manuals, shall be in this language | ☑ English | Documents to be submitted[4] Samples are required | ☑Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1; Latest Business Registration Certificate; Current Tax Clearance. ☑ Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List; ☑ Company Profile ☑ Client listing for the provision of similar goods provided with contact details, e-mail address for reference check, ☑ A catalogue or brochure should accompany your quotation. | Period of Validity of Quotes starting the Submission Date | ☑120 days In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. | Partial Quotes | ✓ Not Permitted | Payment Terms[5] | ✓100% upon delivery | Liquidated Damages | 0.5 % of total contract amount for each day of delay and maximum of 30 days after which contract will be terminated. |
[1]Must be linked to INCO Terms chosen. [2] Local vendors must comply with any applicable laws regarding doing business in other currencies. Conversion of currency into the UNDP preferred currency, if the offer is quoted differently from what is required, shall be based only on UN Operational Exchange Rate prevailing at the time of UNDP’s issuance of Purchase Order. [3]This must be reconciled with the INCO Terms required by the RFQ. Furthermore, VAT exemption status varies from one country to another. Pls. tick whatever is applicable to the UNDP CO/BU requiring the goods. [4]First 2 items in this list are mandatory for the supply of imported goods [5]UNDP preference is not to pay advanced amount upon signing of contract. If vendor strictly requires advanced payment, it will be limited only up to 20% of the total price quoted. For any higher percentage, or advanced payment of $30,000 or higher, UNDP shall require the vendor to submit a bank guarantee or bank checque payable to UNDP, in the same amount as the advanced payment made by UNDP to the vendor. |
