View Negotiation

UNDP BAHRAIN Co- Solar System
Procurement Process :RFQ - Request for quotation
Office :UNDP-BHR - BAHRAIN
Deadline :14-Oct-23 @ 11:55 PM (New York time)
Published on :23-Aug-23 @ 12:00 AM (New York time)
Development Area :OTHER  OTHER
Reference Number :UNDP-BHR-00013
Contact :Jehan Restam - procurement.bh@undp.org

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Introduction :

REQUEST FOR QUOTATION (RFQ)  

 (Goods & Services)  

 

Dear Sir / Madam:

 

Please take note of the following important deadlines:

 

1. Confirmation of participation in Pre-bid Site Visit and Bidders Conference: 14 September 2023 (by COB local time) 

2. Pre-bid Site Visit:   18th September 2023 – (at 10:00 AM local time)

3. Bidders’ Conference: 20th September 2023 – (at 10:00 AM local time)

4. Request for Clarification: 27th September 2023 (by COB local time)   

5. Offer Submission: 4th October 2023 (by COB local time)     

 

United Nations Development Programme

 

Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/services:      

Project Title:

UNDP Bahrain CO - Solar System

Delivery Terms

[INCOTERMS 2020]

DPU

Customs clearance[1], if needed, shall be done by:

UNDP

Currency of Quotation

United States Dollars 

All documentations, including catalogues, instructions, and operating manuals, shall be in

English         

Mandatory requirements for bid submission:

1.      Pre-bid Site Visit - Site visit shall be conducted at the specified time.

2.      Bidders’ Conference  

Period of Validity of Quotes starting the Submission Date 

120 days

Documents to be submitted 

THE FOLLOWING DOCUMENTS SHALL BE INCLUDED IN THE BID SUBMISSION:

 

1)   TECHNICAL OFFER. Bidders are required to provide the following as part of the technical offer, presenting 12 separate attachments:

a.     Technical description of offer, including comprehensive description and diagrammatical representation of the technical solution offered.

b.     Datasheets and certificates of the required standards of the main components.

c.     Bill of Materials (BoM).

d.     Bidder’s Statement Regarding Deviations/Non-Compliance (as per template provided in Appendix I in the ToR).

e.     Topics and content to be covered during training.

f.      Plan for bi-annual maintenance by the local partner, lasting for 3 years. Include the comprehensive details for procedures to be carried out during periodic inspection.

g.     Details on freight, logistics and installation plan in terms of timelines, delivery time and production time.

h.    Proposed work plan and approach criteria in relation to the requirements in the terms of reference (TORs).

i.      Risk assessment and Mitigation plan.

j.      A detailed profile of the local service provider including documentary evidence of similar services performed by the company.

 

If the bidder is not a company registered and based in Central African Republic, and a local partner is required, according to section 3.1 of the ToR, the following documents shall be included:

 

a.     Letter signed by both parties confirming relationship between the supplier and local service provider.

b.     Official documentation stating that the Local Partner is a registered business in the country.

c.     A detailed profile of the local service provider including documentary evidence of similar services performed by the company.

 

2)   FINANCIAL OFFER.

Price and Delivery Schedule Form: Fully completed and duly authorized (see Annex 1, Section 4).

Payment Terms 

Total Acquisition (PO value without the Maintenance)

30% upon complete delivery of goods.

60% upon complete installation and commissioning of the system

10% after first 3 months of the total 6 months of stabilization period (as long as the system is stable and operating as expected)

Maintenance (starting after the 6-months stabilization period)

of maintenance amount at the end of the 1st year

of maintenance amount at the end of the 2nd year

  of maintenance amount at the end of the 3rd year

Conditions for Release of Payment - Acquisition

a.     1st installment: 30% of total acquisition cost (PO value without the Maintenance)

Written Acceptance of Goods based on inspection and full compliance with RFQ requirements and specification

b.     2nd installment: 60% of total acquisition cost (PO value without the Maintenance)

Upon commissioning of the system as per Annex 1, section 3.8.1.7

Submission of Deliverables 

Documents :
Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)