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INVITATION FOR PRE-QUALIFICATION OF PROCUREMENT AGENCIES,PHARMACEUTICALS SUPPLY
Procurement Process :ITP - Invitation to pre-qualify
Office :UNDP-PSU - DENMARK
Deadline :29-Aug-22 @ 12:00 PM (New York time)
Published on :26-Jul-22 @ 12:00 AM (New York time)
Development Area :OTHER  OTHER
Reference Number :UNDP-PSU-00062,2
Contact :Viktor Cherniavskyi - viktor.cherniavskyi@undp.org

This specific tender is managed via the new supplier portal system of UNDP which will in the future replace the online eTendering system currently in use. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-PSU-00062,2, following the instructions in the user guide.

Introduction :

UNDP has a Quality Assurance Policy for all health products procured by the organisation in line with WHO norms and standards for health products. The objective of this UNDP QA Policy is to ensure sourcing of quality medicines and medical products from a reliable sources, efficient utilization of public funds in the best interest of the patients, to obtain the best health care outcomes. 

Therefore, the objective of this Pre-Qualification exercise is to assess the quality assurance system of Procurement Agencies (PAs) according to the UNDP quality requirements based on the WHO  Model Quality Assurance for Procurement Agencies (WHO MQAS). This prequalification process is to select/confirm the PAs meeting the quality requirements defined by the organization for the supply of pharmaceutical products necessary for the implementation of Global Fund grants managed by UNDP as well as any requirements sought on behalf of Governments in the implementation of national health-related programmes.

UNDP is taking a careful approach in selecting Procurement Agencies through several evaluation stages. Pre-qualification application, desk review and/or on site visit evaluations as required are core to identify pre-qualified Procurement Agencies before proceeding with commercial offerings. This approach is expected to address the general requirements for quality assurance systems, including physical resources such as premises, equipment and personnel, as well as the documented policies, standards and procedures required to ensure consistency in all the key activities for quality assurance in procurement activities. 

It is expected that UNDP will identify multiple Procurement Agencies for pharmaceuticals as per the list of products attached in Annex II. Procurement Agencies are expected to be committed in providing the requested pharmaceuticals and other health products at preferential prices to developing countries. 

General Information on Invitation To Pre-qualification

1. Clarification, request for additional information and exchange of information

Applicants requiring any clarification of pre-qualification documents and procedure may send a written request for clarification preferably using messaging function through Supplier Portal or alternatively sending an email to the following addresses: viktor.cherniavskyi@undp.org and cc to hist.procurement@undp.org      

The UNDP may make the amendments to the document, at any time but not later than 5 calendar days prior to the deadline for submission, which will be published and accessible by the Applicants.

2. Pre-Application conference

Pre-Application conference will be conducted on Monday, 1st of August 2022 at 2:00 PM CEST via Zoom.

To attend pre-application conference, please confirm your willingness to participate to the e-mail : viktor.cherniavskyi@undp.org and cc to hist.procurement@undp.org with the subject 404-2022-HIST-IFP-PAs for provision of the link.

3. Deadline for submission of Applications

Applications must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, follow the Supplier Portal Registration Link to register a profile in the system. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from the previous registration.  Follow the instructions in the guide to search the tender, subscribe, and submit response.

Note that the system time zone is in the EDT time zone (NY time).

PLEASE NOTE:

Date and time visible on the main screen of event (on Quantum Supplier Portal) will be final and prevail over any other closing time indicated elsewhere, in case they are different. It is the responsibility of the applicant to make sure applications are submitted within this deadline. UNDP will not accept any applications that is not submitted directly in the system.

Submit your application a day prior or well before the closing time.  Do not wait until last minute. If you face any issue submitting your application at the last minute, UNDP may not be able to assist.

The Applications shall be written in English language. Any documents originated in any other language can be attached to the Application so long as they accompanied by English translation.

Submission files.

§  Format: PDF, Word, Excel files only.

§  File names must be maximum 60 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard.

All files must be free of viruses and not corrupted. Applicants are solely responsible for ensuring that any and all files sent to UNDP are readable, that is, not corrupted, in the indicated electronic format, and free from viruses and malware. Failure to provide readable files will result in the submission being rejected

Documents :
Tender Overview Document

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