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RFQ/JSB/2308/52 - Supply and Delivery of Solar Powered Appliances
Procurement Process :RFQ - Request for quotation
Deadline :27-Sep-23 @ 04:30 AM (New York time)
Published on :31-Aug-23 @ 12:00 AM (New York time)
Development Area :OTHER  OTHER
Reference Number :UNDP-LKA-00181,2
Contact :procurement unit -

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-LKA-00181,2, following the instructions in the user guide.

Introduction :


Supply and Delivery of Solar Powered Appliances to small holder farmers. (RFQ/JSB/2308/52)

Sri Lanka is experiencing its worst economic crisis since its independence in 1948, with foreign currency reserves at a record low. In April 2022, repayment of foreign debt was suspended and import restrictions were imposed to manage the forex crisis, which exacerbated shortages in fuel, gas, food, and medicine and led to an increase in the cost of living by 30-40%. Higher costs & shortages of energy & fuel have significant implications on the livelihood security of the country’s farmer population, 27% of the workforce & more than 2.2 million people. Coupled with climate change impacts, agricultural production has deteriorated severely, affecting the food security of 6.3 million Sri Lankans.

In response, UNDP, with the technical and financial assistance of the Government of Japan, is planning to provide immediate crisis relief support which also has long term transformative implications through the introduction of modern, green technologies to marginalize farmer demographics in fragile settings, particularly the dry-zone farmland areas. The intervention will target smallholder farmers, especially women and youth, enabling them to secure a sustainable income. The Japanese Supplementary Budget (JSB) Assistance, through the proposed intervention, will contribute towards the achievement of livelihood, energy & food security, through the revival of the rural agricultural economy, by way of support to the adoption of modern, green agri-technologies for increased productivity & production efficiency. Smallholder farmer families will be supported directly, and vulnerable community members will benefit indirectly in the North-Western & Eastern Dry Zone Provinces.

The Renewable Energy Technology Appliances listed below are equipment intended to reduce energy costs through application of renewable energy technologies. These technologies are also expected to reduce dependency on grid energy, reduce the need for labour by introducing automation, and improve working conditions of small holder farmers in the North-Western and Eastern Provinces.

Training on operation and maintenance shall be carried on site to designated persons under each lot and operating and maintenance manuals shall be provided in all three languages. For solar installations the supplier is expected to the follow the Guidelines on Rooftop Solar PV Installation for Solar Service Providers ( with regard to product standards, design and workmanship.

In this context the UNDP in Sri Lanka invites eligible suppliers to submit their quotations for below items.

Lot 1 - Solar Powered Water Pumping Systems for Cultivation Lands (Large, 1000 m3 day) – 2 units

Lot 2 - Grid Tied Solar Power system for Existing Small Scale Milk Chilling Centres (4kW) – 20 units

Lot 3 - Grid Tied Solar PV Systems for Framer Training Facilities (10 kW) – 4 units

Lot 4 - Solar powered moth repellent – 10 units

Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website:  Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.

Complete bids must be received by UNDP in the manner, and no later than the date and time specified in the portal as Close Date. If any doubt exists as to the time zone in which the Bid should be submitted, refer to It shall be the sole responsibility of the bidders to ensure that their bid is received by the closing date and time.  UNDP shall accept no responsibility for bids that arrive late due to the courier company or any technical issues and shall only recognize the actual date and time that the bid was received by UNDP.

UNDP may, at its discretion, extend this deadline for the submission of bids by amending the solicitation documents. In this case, all rights and obligations of UNDP and bidders subject to the previous deadline will thereafter be subject to the new deadline as extended.


Amendment : Technical Specifications of Lot 2 & 3 revised. Refer Annex 1.2 and 1.3 for more details (changes highlighted in yellow)
Documents :
Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)