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If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-FJI-00293, following the instructions in the user guide.
Supply of Tires
Procurement Process
RFQ - Request for quotation
Office
UNDP-FJI - MARSHALL ISLANDS
Deadline
22-Sep-23 @ 08:59 AM (New York time)
Published on
06-Sep-23 @ 12:00 AM (New York time)
Reference Number
UNDP-FJI-00293
Contact
Jackson Kimani - jackson.kimani@undp.org
Introduction
We kindly request you to submit your quotation for supply of truck tires, as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2.
Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.
Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.
Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/s:
| Delivery Terms [INCOTERMS 2020] (Pls. link this to price schedule) | ☐FCA ☐CPT ☒CIP ☐DAP | ||
| ☐Other | [pls. specify] |
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| Customs clearance[1], if needed, shall be done by: | ☒UNDP and End User ☐Supplier/Offeror ☐Freight Forwarder | ||
| Exact Address(es) of Delivery Location(s) | Damian Capelle General Manager, MWSC PO Box 1751 Majuro MH 96960 Phone: (692) 625-8838/8934/8937 Republic of Marshal Islands | ||
| Distribution of shipping documents (if using freight forwarder) | If goods are supposed to be exported to the end-user it shall be followed with invoice (2 originals) and packing list (2 originals), with other quality confirmation documents if required. In addition, all documents under INCOTERMS 2020. | |||
| Latest Expected Delivery Date and Time (if delivery time exceeds this, quote will be rejected by UNDP) | ☒ 60 days after PO issuance Time Zone of Reference: Majuro Time | |||
| Delivery Schedule | ☒Required ☐Not Required | |||
| Packing Requirements | Standard manufacturers packing for safe transportation | |||
| Mode of Transport | ☐AIR | ☐LAND | ||
| ☒SEA | ☐OTHER multi modal (if any) | |||
| Preferred Currency of Quotation[2] | ☒United States Dollars ☐Euro ☐Local Currency: N/A | |||
| Value Added Tax on Price Quotation[3] | ☐ Must be inclusive of VAT and other applicable indirect taxes ☒ Must be exclusive of VAT and other applicable indirect taxes | |||
| After-sales services required | ☒ Standard manufacturer’s warranty but not less than 12 months ☐ Technical Support during warranty period ☐ Provision of Service Unit when pulled out for maintenance/ repair | |||
| ☐ Others | [pls. specify] |
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| All documentations, including catalogs, instructions and operating manuals, shall be in this language | ☒ English ☐ French ☐ Spanish ☐ Others: N/A | |||
| Documents to be submitted[4] | ☒ Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1; ☐ A statement whether any import or export licenses are required in respect of the goods to be purchased including any restrictions on the country of origin, use/dual use nature of goods or services, including and disposition to end users; ☐ Quality Certificates (ISO, etc.); ☐ Copy of the latest valid business registration certificate of the Offeror’s company; ☐ Latest Internal Revenue Certificate / Tax Clearance; ☐ Manufacturer’s/Distributor’s/Dealer’s Authorization Letter issued in favor of the bidder allowing selling their product to UNDP; | |||
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| ☐ Certificate of Exclusive Distributorship in the country (if applicable, and if Supplier is not the manufacturer); ☐ Evidence/Certification of Environmental Sustainability (“Green” Standards) of the Company or the Product being supplied; ☐ Complete documentation, information and declaration of any goods classified or may be classified as “Dangerous Goods”. ☐ Patent Registration Certificates (if any of technologies submitted in the quotation is patented by the Supplier); ☐ Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List; ☐ Company’s profile with detailed information (name of the company, address, contact details etc.) using form provided in Annex 2; ☐ Declaration of owners’ interest in other companies using form provided in Annex 2 ☐ Contact details (email, telephone, website) of clients whom the bidder supplied vehicles, machinery, electrical and other types of equipment in the last 3 years. | ||||
| ☐ Others | [pls. specify as many as required] |
| |||
| Period of Validity of Quotes starting the Submission Date | ☐ 60 days ☒ 90 days ☐ 120 days In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. | ||||
| Partial Quotes | ☒ Not permitted ☐ Permitted | ||||
| Payment Terms[5] | ☒ 100% upon complete delivery of goods | ||||
| ☐ Others | N/A |
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| Liquidated Damages | ☐ Will not be imposed ☒ Will be imposed under the following conditions: Percentage of contract price per day of delay: 0.5% Max. no. of days of delay: 30 After which UNDP may terminate the contract. | ||||
| Evaluation Criteria [check as many as applicable] | ☒ Technical responsiveness/Full compliance to requirements and lowest price6 ☐ Comprehensiveness of after-sales services ☒ Full acceptance of the PO/Contract General Terms and Conditions ☐ Earliest Delivery / Shortest Lead Time[6] | ||||
| ☐ Others | [pls. specify] |
| |||
| UNDP will award to:
| ☐ One and only one supplier ☒ One or more Supplier | ||||
| Type of Contract to be Signed | ☒ Purchase Order ☐ Contract Face Sheet (Goods and-or Services) UNDP (this template is also utilised for Long-Term Agreement[7] and if LTA will be signed, specify the document that will trigger the call-off. E.g., PO, etc.) | ||||
| ☐ Other Type/s of Contract | [pls. specify] |
| |||
| Contract General Terms and Conditions | ☒ General Terms and Conditions for contracts (goods and/or services) ☐ General Terms and Conditions for de minimis contracts (services only, less than $50,000). Applicable Terms and Conditions are available at: http://www.undp.org/content/undp/en/home/procurement/business /how-we-buy.html | ||||
| Special conditions of Contract | ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 30 days | ||||
| ☐ Others | [pls. specify] |
| |||
| Conditions for Release of Payment | ☒ Passing Inspection by end-users at the final point of destination ☐ Complete Installation ☐ Passing all Testing [specify standard, if possible] ☐ Completion of Training on Operation and Maintenance [specify no. of trainees, and location of training, if possible ☒ Written Acceptance of Goods by beneficiary based on full compliance with RFQ requirements | ||||
| ☐ Others | [pls. specify] |
| |||
| Annexes to this RFQ9 | ☒ Specifications of the Goods Required (Annex 1) ☒ Form for Submission of Quotation (Annex 2) ☒ General Terms and Conditions / Special Conditions available at: http://www.undp.org/content/undp/en/home/procurement/business ☐ Others [pls. specify, if any] Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process. | ||||
| Contact Person for Inquiries (Written inquiries only)[8] | Jackson Kimani Procurement & Logistics Officer jackson.kimani@undp.org
Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. | ||||
Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specificat