View Negotiation

Supply of Tires
Procurement Process :RFQ - Request for quotation
Deadline :22-Sep-23 @ 08:59 AM (New York time)
Published on :06-Sep-23 @ 12:00 AM (New York time)
Development Area :OTHER  OTHER
Reference Number :UNDP-FJI-00293
Contact :Jackson Kimani -

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-FJI-00293, following the instructions in the user guide.

Introduction :

We kindly request you to submit your quotation for supply of truck tires, as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2.   

Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.

Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/s:


Delivery Terms 


(Pls. link this to price schedule)






[pls. specify]


Customs clearance[1], if needed, shall be done by:

UNDP and End User 


Freight Forwarder

Exact Address(es) of Delivery Location(s) 

Damian Capelle

General Manager, MWSC

PO Box 1751

Majuro MH 96960

Phone: (692) 625-8838/8934/8937

Republic of Marshal Islands


Distribution of shipping documents (if using freight forwarder)

If goods are supposed to be exported to the end-user it shall be followed with invoice (2 originals) and packing list (2 originals), with other quality confirmation documents if required. In addition, all documents under INCOTERMS 2020.

Latest Expected Delivery Date and Time (if delivery time exceeds this, quote will be rejected by UNDP)

60 days after PO issuance 

Time Zone of Reference:  Majuro Time

Delivery Schedule


Not Required

Packing Requirements 

Standard manufacturers packing for safe transportation

Mode of Transport




OTHER multi modal (if any)


Currency of Quotation[2]

United States Dollars


Local Currency: N/A

Value Added Tax on Price Quotation[3]

Must be inclusive of VAT and other applicable indirect taxes

Must be exclusive of VAT and other applicable indirect taxes

After-sales services required

  Standard manufacturer’s warranty but not less than 12 months

  Technical Support during warranty period

  Provision of Service Unit when pulled out for maintenance/ repair


[pls. specify]


All documentations, including catalogs, instructions and operating manuals, shall be in this language 




Others:  N/A

Documents to be submitted[4]

Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1;

A statement whether any import or export licenses are required in respect of the goods to be purchased including any restrictions on the country of origin, use/dual use nature of goods or services, including and disposition to end users;

Quality Certificates (ISO, etc.);

Copy of the latest valid business registration certificate of the Offeror’s company;

Latest Internal Revenue Certificate / Tax Clearance;

Manufacturer’s/Distributor’s/Dealer’s Authorization Letter issued in favor of the bidder allowing selling their product to UNDP; 



Certificate of Exclusive Distributorship in the country (if applicable, and if Supplier is not the manufacturer);

Evidence/Certification of Environmental Sustainability (“Green” Standards) of the Company or the Product being supplied;

Complete documentation, information and declaration of any goods classified or may be classified as “Dangerous Goods”.

Patent Registration Certificates (if any of technologies submitted in the quotation is patented by the Supplier);

Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List;

Company’s profile with detailed information (name of the company, address, contact details etc.) using form provided in Annex 2;

Declaration of owners’ interest in other companies using form provided in Annex 2

Contact details (email, telephone, website) of clients whom the bidder supplied vehicles, machinery, electrical and other types of equipment in the last 3 years.

Documents :
Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)