This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-LKA-00193, following the instructions in the user guide.

Introduction

The United Nations in Sri Lanka regularly organizes conferences, workshops, seminars, meetings, and retreats (refers as “Conference”) in respect to its own program implementation and on behalf of other Resident and Non-Resident United Nations Agencies. To achieve best value for money from economies of scale while ensuring outstanding quality of services, on behalf United Nations agencies, UNDP Sri Lanka wishes to establish Long Term Agreements for Provision of Conference Facilities/Hotel Accommodation Services to UN Agencies with qualified Service Providers located in Sri Lanka. Kindly follow the Template provided to submit your offer. Service Providers are permitted to bid for one of the following LOTs depending on the facilities available.

LOT 1 – Conference Facilities only 

LOT 2 – Accommodation Facilities Only

LOT 3 – Conference and Accommodation Facilities

UNDP Sri Lanka desires to establish Long Term Agreements (LTA) for a maximum period of three (3) years for Provision of Conference Facilities/Hotel Accommodation Services to UN Agencies with Multiple Service Providers specialized in this area of services. The successful Service Providers (hereinafter referred to as the "Contractor(s)”) shall be contracted for an initial period of one year, and the contract shall be renewable upon satisfactory evaluation of performance. The LTA(s) shall not guarantee an estimate volume of sales on the part of United Nations Agencies.

Pre-Bid Meeting

Virtual pre-bid meeting is schedule to be held on 20^th September 2023 at 10am (SL Time). Bidder participation is highly recommended.

Join Zoom Meeting

https://undp.zoom.us/j/87997878182

Meeting ID: 879 9787 8182

Repeat Session- 26^th September 2023 at 10am (SL time)

Join Zoom Meeting

https://undp.zoom.us/j/89512488776

 Meeting ID: 895 1248 8776

Kindly refer to the Terms of Reference attached to the overview for details.

 

Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one (kindly submit business registration to procurement.lk@undp.org to check whether profile is existing in the new system) . Use the forgotten password feature in case you do not remember the password or the username from previous registration.

 

Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.

 

Documents :

Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)