RFQ/LTA/2309/49 Long Term Agreement for Provisioning of Hotel Service

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If you already have a supplier profile, please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-LKA-00193, following the instructions in the user guide.



Long Term Agreement for the Provision of Conference Facilities/Hotel Accommodation Services to United Nations Agencies

The United Nations in Sri Lanka regularly organizes conferences, workshops, seminars, meetings, and retreats (refers as “Conference”) in respect to its own program implementation and on behalf of other Resident and Non-Resident United Nations Agencies. To achieve best value for money from economies of scale while ensuring outstanding quality of services, on behalf United Nations agencies, UNDP Sri Lanka wishes to establish Long Term Agreements for Provision of Conference Facilities/Hotel Accommodation Services to UN Agencies with qualified Service Providers located in Sri Lanka. Kindly follow the Template provided to submit your offer. Service Providers are permitted to bid for one of the following LOTs depending on the facilities available.

LOT 1 – Conference Facilities only 

LOT 2 – Accommodation Facilities Only

LOT 3 – Conference and Accommodation Facilities

UNDP Sri Lanka desires to establish Long Term Agreements (LTA) for a maximum period of three (3) years for Provision of Conference Facilities/Hotel Accommodation Services to UN Agencies with Multiple Service Providers specialized in this area of services. The successful Service Providers (hereinafter referred to as the "Contractor(s)”) shall be contracted for an initial period of one year, and the contract shall be renewable upon satisfactory evaluation of performance. The LTA(s) shall not guarantee an estimate volume of sales on the part of United Nations Agencies.

Pre-Bid Meeting

Virtual pre-bid meeting is schedule to be held on 20th September 2023 at 10am (SL Time). Bidder participation is highly recommended.

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Meeting ID: 879 9787 8182

Repeat Session- 26th September 2023 at 10am (SL time)

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 Meeting ID: 895 1248 8776

Kindly refer to the Terms of Reference attached to the overview for details.


Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: https://www.undp.org/procurement/business/resources-for-biddersDo not create a new profile if you already have one (kindly submit business registration to procurement.lk@undp.org to check whether profile is existing in the new system) . Use the forgotten password feature in case you do not remember the password or the username from previous registration.


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Procurement Unit

Documents :

Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link)